Students Currently Receiving Services

This report will give the user the names, school, services, Evaluation Date, Exceptionality, IEP date, Closed and/or reason for the Special Education students in a school or district that are currently receiving services.

Menu Location

In the left navigation panel, select Special Education > Lists > Students Currently Receiving Services.

Setup Options

Year - Defaults to current year.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School(s) - Defaults to the user`s school. If the user has AD or 700 access, click to select the desired school.

Service(s) - Leaving the cell blank will select all of the services that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever service needed for the report. Click OK at the bottom for the selections to appear in the main setup box.

Exception(s) - Leaving the cell blank will select all of the exception(s)that have been assigned to the student(s). By clicking in the cell, a pick list will populate for the user to choose which ever exception(s) needed for the report. Click OK at the bottom for the selections to appear in the main setup box.

Service As of Date - The "Service As-of-Date" on the setup box does not refer to the student's enrollment date, it refers to the student's sped services dates.

Active Only - Selecting this option will omit any student with a leave date based on the date in the As-Of-Date

As-Of-Date - Date that determines whether a student is active or not

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Show Provider SSN - To not show the SSN number is the default setting. If the user needs the SSN on the report, click in the box to the right of Show SSN.

Provider Name Order - This will change the display of the Service Provider`s name to Last, First Name order.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Last Name - Last name of student

First Name - First name of student

Middle Name - Middle name of student

SASID - Student's school identification number.

Grade - Grade of student enrollment

DOB - Date of birth

SDT - Student enrollment ID

School - School of enrollment for the student

Service - Individual providing service for the student

Service Start - Date the services that the services started for the student

Service Provider - Name of person providing the service to the student

Eval Date - Date of the evaluation

Exceptionality - The exceptionality listed on the IEP for the individual student

IEP Date - Original date of the IEP

Closed - Flag would indicate if the IEP is closed

Reason - Reason for closing the IEP

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

Resource

JCampus Code Book: Commonly used codes in GradeBook, Student Master, Attendance, and Discipline.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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