Difference between revisions of "Initialize Addresses"

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(Created page with "'''This program will give a user the ability to process and validate student, guardian, father, and mother physical and mailing addresses.''' '''Setup Box Options''' #To find de...")
 
 
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'''This program will give a user the ability to process and validate student, guardian, father, and mother physical and mailing addresses.'''
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__NOTOC__
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'''This feature in the [[Questionable Address List]] will give a user the ability to process and validate student, guardian, father, and mother physical and mailing addresses.'''
  
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'''Setup Box Options'''
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[[File:addinit.png]]
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#To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Refer to this list for other set up values not listed in the standard set up list:
 
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#*Student Mailing
 
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#*Student Physical
 
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#*Guardian Mailing
 
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#*Father
 
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#*Mother
 
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#*Emergency
 
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#Click the '''OK''' to advance to the next page.
 
  
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==Setup Options==
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Choose addresses you wish to Geocode:
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*Student Mailing
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*Student Physical
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*Guardian Mailing
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*Father
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*Mother
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*Emergency
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Click the '''OK''' to advance to the next page.
  
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'''Street Report'''
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===Correcting Addresses in Street Report===
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*'''Bad Addresses''' - Addresses that could not be validated through Google.
 
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*'''Corrected Addresses''' - Addresses that could be validated through Google and a latitude and longitude was plotted.
 
  
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[[File:badaddress.PNG]]
  
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'''Column Headers'''
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'''Bad Addresses''' - Addresses that could not be validated through Google.  A user must decide which address is correct, the '''Original''' or the '''Geocoded''' address.  If the Original is correct, click on the address and the student`s, guardian`s, father`s, or mother`s addresses will be set to validated.  If the Geocoded address is correct, click on the address and an alias will be created and all student`s, guardian`s, father`s, or mother`s addresses will be updated.
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#To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
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#For other columns not listed in the common column list:
 
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#*'''Count''' -
 
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#*'''Map''' -
 
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#*'''Geocoded''' -
 
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#**'''Geo Street''' -
 
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#**'''Geo City''' -
 
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#**'''Geo State''' -
 
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#**'''Geo Zip''' -
 
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#*'''Original''' -
 
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#**'''Street''' -
 
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#**'''City''' -
 
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#**'''State''' -
 
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#**'''Zip''' -
 
  
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===Column Headers===
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'''Count''' - Number of students, guardians, fathers, or mothers with the displayed address. Click on the number to identify the students with district, school, student name and sidno information.
  
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'''Map''' - Click the icon to view the address on a map
  
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'''Correcting Addresses'''
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'''Geocoded''' - Possible address matches found on Google.
  
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<p>The report will have three sections: 1) the student/parent/guardian names and address related information in street address order, 2) the suggested validated address, and 3) a map.</p>
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*'''Geo Street''' - Possible match for street number and name.
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<p>All addresses on this report must be reviewed and a selection made in order to associate the address with a latitude and longitude which are required to remove an address from this report.</p>
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*'''Geo City''' - Possible match for city.
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<p>'''To review''' an address, double click the address field on the left and there will be a possible match displayed on the map and in the area above the map.</p>
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*'''Geo State''' - Possible match for state.
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:*Possible causes: Misspelled street names, abbreviations (E for East), periods in abbreviations, and possibly other differences.
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*'''Geo Zip''' - Possible match for zip code.
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If there is an '''exact match''' or only minor differences on the address between the report and the suggestion(s), click the validated address on the top right. All records with a matching address will be updated and will be removed from the report.
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'''Original''' - Original address entered into Student Master.
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:*If the map has the name '''spelled correctly''', click the address in the Validated Address section at the top right.
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*'''Street''' - Original street number and name.
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:*If the map has the name '''misspelled''', you can use the '''Alias''' button on the bottom of the screen to enter the correctly spelled street name. After entering the alias the newly validated street name will be used as the name on the map and the name in the validated addresses section. '''Make your selection''' by clicking the top right validated address section.
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*'''City''' - Original street city.
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If there is '''NO exact match''', close the popup that appears on the map (this may take a couple of clicks on the ‘x’—trying clicking to the right of the ‘x’)
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*'''State''' - Original street state.
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:*Use the marker pin (one of the three small icons in the top center of the map) to pinpoint the location on the map—'''first''' move the map around to find the address, '''second''' click the small pin icon at the top center of the map, '''finally''', left click on the map at the desired location
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*'''Zip''' - Original street zip.
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:*Click the '''confirm button''' at the bottom left of the map.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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:*The latitude and longitude will be assigned to this address and the questionable addresses list will be updated removing any corrected addresses from the list.
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:*NOTE—if you place a marker in the wrong spot on the map, re-select the address on the left and the map will refresh; make sure that the ‘hand icon’ is the active top center icon before attempting to relocate the position on the map; re-select the pin icon and then left click to identify the position.
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[[File:correctingaddresses.png]]
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'''Corrected Addresses''' - Addresses that could be validated through Google and a latitude and longitude was plotted.  No action needs to be taken.
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===Column Headers===
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'''Geocoded''' - Corrected addresses based on matches found on Google.
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*'''Geo Street''' - Corrected street number and name
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*'''Geo City''' - Corrected  city
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*'''Geo State''' - Corrected  state
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*'''Geo Zip''' - Corrected zip
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'''Original''' - Original address entered into Student Master
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*'''Street''' - Original street number and name
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*'''City''' - Original street city
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*'''State''' - Original street state
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*'''Zip''' - Original street zip
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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[[Questionable Address List |'''Questionable Address List''' ]]

Latest revision as of 10:37, 16 October 2020

This feature in the Questionable Address List will give a user the ability to process and validate student, guardian, father, and mother physical and mailing addresses.

Addinit.png

Setup Options

Choose addresses you wish to Geocode:

  • Student Mailing
  • Student Physical
  • Guardian Mailing
  • Father
  • Mother
  • Emergency

Click the OK to advance to the next page.

Correcting Addresses in Street Report

Badaddress.PNG

Bad Addresses - Addresses that could not be validated through Google. A user must decide which address is correct, the Original or the Geocoded address. If the Original is correct, click on the address and the student`s, guardian`s, father`s, or mother`s addresses will be set to validated. If the Geocoded address is correct, click on the address and an alias will be created and all student`s, guardian`s, father`s, or mother`s addresses will be updated.

Column Headers

Count - Number of students, guardians, fathers, or mothers with the displayed address. Click on the number to identify the students with district, school, student name and sidno information.

Map - Click the icon to view the address on a map

Geocoded - Possible address matches found on Google.

  • Geo Street - Possible match for street number and name.
  • Geo City - Possible match for city.
  • Geo State - Possible match for state.
  • Geo Zip - Possible match for zip code.

Original - Original address entered into Student Master.

  • Street - Original street number and name.
  • City - Original street city.
  • State - Original street state.
  • Zip - Original street zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Correctingaddresses.png

Corrected Addresses - Addresses that could be validated through Google and a latitude and longitude was plotted. No action needs to be taken.

Column Headers

Geocoded - Corrected addresses based on matches found on Google.

  • Geo Street - Corrected street number and name
  • Geo City - Corrected city
  • Geo State - Corrected state
  • Geo Zip - Corrected zip

Original - Original address entered into Student Master

  • Street - Original street number and name
  • City - Original street city
  • State - Original street state
  • Zip - Original street zip

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Questionable Address List

Retrieved from EDgear Wiki