Difference between revisions of "Student Program List"
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Revision as of 08:35, 13 October 2020
How to create the list of students that have an active Program on the Student Master based on the selected date range
Video How-to
Menu Location
On the left navigation panel, select Student Master > Lists > Student Program List.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.
Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Active Only As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Reports - Click inside the box to find a list of reports or add a report name.
OK - Click here to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
District - Student's district of enrollment
School - site code of the school in which the student is enrolled
Student Name - Student's full name
SIDNO - Student's identification number
SASID - Student's state assigned identification number
SIS Sch - School assignment for SIS submission purposes
Grade - Student's grade of enrollment
Address 1 - Student's mailing address 1st line
Address 2 - Student's mailing address 2nd line
City - Student's mailing address city
State - Student's mailing address state
Zip - Student's mailing address zip
Zip 4 - Student's mailing address zip 4
Program - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.
Prg Year - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.
Prg Start - Date on which the student began the program.
Prg End - Date on which the student exited the program.
Area - Student's program area/reason/score
Homeless Code - The code for homeless students (48-51). If this field is blank, the student is not homeless.
Lunch - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)
ECode - Enrollment code for the student.
EDate - Enrollment date for the student.
LCode - Exit code for the student.
LDate - Exit date for the student.
Begin Type - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:
01 Type 1
02 Type 2
03 Unaccompanied Youth
04 Farming
05 Seafood
06 Awaiting Foster Care
End Type - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:
01 XX Type 2
02 XX Type 3
03 01 Mortgage foreclosure
04 02 Flooding
04 03 Hurricane
05 04 Tornado
06 05 Wildfire or Fire
07 97 Man-made Disaster (Major)
99 99 Other
Services - Are services provided for this program.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
NOTE: The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin
and end dates updated or the program needs to be removed.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
