Community Hours Loader

This program will provide step-by-step instructions on loading community service hours for students who have earned them.

Main Menu

On the left navigation panel select Student Master > Loaders > Community Hours Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Community Service Code - Select from the pick list to see only students who have earned community hours by a certain description.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Students - Click to select specific student(s). There is a search field at the top of the list. It is already sorted alphabetically.

Earned Date - Select the date the community hours were earned.

Post Hours - The user must specify the number of hour(s) in this field to retrieve data. If this field is left blank, the following message will appear:

Post Minutes - Select the number of minutes from the drop down menu if desired.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Name - The name of the student.

SIDNO - The student's local identification number.

State ID Number - The student's state identification number.

School - The school the student attends.

Grade - The grade level of the student.

Gender - The gender of the student.

Ethnic - The ethnicity of the student.

Code - This is the community service hours code.

Description - This is the description of the community service hours code.

Hours - This is the hour(s)s earned by the student for community service hours.

Minutes - This is the minutes earned by the student for community service hours.

Entry Date - This is the date the community service hours were entered for the student.

Add - Click in the field and an * will appear. Then select the corresponding community service hour code/description.

Before loading Custom Code(s) and Description(s), you must create them under System, Loaders, and Custom Code Management.

Before loading Custom Code and Description, you must create them under System>Loaders>Custom Code Management if the right column is blank or does not contain the code(s) needed.

Custom Code - This is the custom code for the community service hours.

Custom Code Description - This is the description for the custom code for the community service hours. The hour(s)/minutes that will appear are from numbers that were entered in on the setup box.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Click + Drag: Selects adjacent rows to be printed.

Control + Click: Selects individual rows to be printed.

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