Difference between revisions of "Attendance Duplication Audit"

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This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.'''
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__NOTOC__
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'''This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.'''
  
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#Select '''Attendance''' from program area on the left of the screen.
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==Menu Location==
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#Select '''Lists'''.
 
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#Under Lists, select '''Attendance Duplication Audit'''.
 
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#The '''Setup Box''' will appear on the screen.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''OK''' to move to the next screen.
 
  
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[[File:attdupmenu.png]]
  
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'''Definitions of Column Headers'''
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On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Attendance Duplication Audit'''.
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:'''Name'''--Student Name
 
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:'''Sidno'''--Student local ID number
 
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:'''GR'''--Grade level of the student
 
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:'''Homeroom'''--Student's homeroom teacher assignment
 
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:'''School'''--School in which the student is enrolled
 
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:'''RecNum'''--Record number generated by the software when an attendance record is created
 
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:'''RecDate'''--Date of the attendance record
 
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:'''Check Out'''--Check out information related to the attendance record; check out time, check out code, and description
 
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:'''Check In'''--Check in information related to the attendance record; check in time, check in code, and description
 
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:'''Reason'''--Identifies the reason the record has been included on this report.
 
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::'''DUP'''--duplicates
 
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::'''ERR'''--erroneous
 
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::'''OOR'''--out of range
 
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::'''VAC'''--weekend/vacation
 
  
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==Setup Options==
  
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==='''Buttons at the Bottom of the Report'''===
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[[File:attdupsetup.png]]
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#'''Setup''': Click to go back to the Setup box.
 
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#'''Print''': This button allows the user to print the screen information in a variety of formats.
 
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#*Click the '''Print''' button at the bottom of the screen.
 
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#*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#*The default print option will be '''PDF'''.
 
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#*Click the print button on this popup and a print preview window will appear.
 
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#*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#*Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#*Click the print button at the top left to print the report. Close the print preview.
 
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#'''Help''': Opens the JCampus documentation which includes written instructions and/or videos.
 
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#'''Delete Records''': Refer to the instructions below for deleting selected records.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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==='''Instructions for deleting duplicate records.'''===
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
 
  
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''OK''' - Click to continue.
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
 +
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==Main==
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[[File:attdupmain.png]]
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===Column Headers===
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'''Student Name''' - Name of the student
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'''SIDNO''' - Student local ID number
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'''GD''' - Grade level of the student
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'''Homeroom''' - Student's homeroom teacher assignment
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'''School''' - School in which the student is enrolled
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'''Record''' - Record number generated by the software when an attendance record is created
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'''Rec Date''' - Date of the attendance record
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 +
'''Check Out''' - Check out information related to the attendance record; check out time, check out code, and description
 +
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'''Check In''' - Check in information related to the attendance record; check in time, check in code, and description
 +
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'''Reason''' - Identifies the reason the record has been included on this report.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Legend===
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'''DUP''' - Duplicates
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'''ERR''' - Erroneous
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'''OOR''' - Out of range
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'''VAC''' - Weekend/vacation
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==Bottom==
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
'''Delete Records''' - Refer to the instructions below for deleting selected records.
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===Instructions for Deleting Duplicate Records===
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 +
To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:47, 25 October 2018

This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.

Menu Location

Attdupmenu.png

On the left navigation panel, select Attendance > Lists > Attendance Duplication Audit.

Setup Options

Attdupsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Attdupmain.png

Column Headers

Student Name - Name of the student

SIDNO - Student local ID number

GD - Grade level of the student

Homeroom - Student's homeroom teacher assignment

School - School in which the student is enrolled

Record - Record number generated by the software when an attendance record is created

Rec Date - Date of the attendance record

Check Out - Check out information related to the attendance record; check out time, check out code, and description

Check In - Check in information related to the attendance record; check in time, check in code, and description

Reason - Identifies the reason the record has been included on this report.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Legend

DUP - Duplicates

ERR - Erroneous

OOR - Out of range

VAC - Weekend/vacation

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Delete Records - Refer to the instructions below for deleting selected records.

Instructions for Deleting Duplicate Records

To delete a single record on the display, point the cursor to the line of information and click the left mouse button.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki