Cohort Trailing Report

This program will allow a user to find students who have fallen behind based on their cohort year. The cohort year MUST be entered using the Cohort Year Fast Loader for this report to produce a list.

Menu Location

On the left navigation panel, select Student Master > Lists > Cohort Trailing Report.

Setup Options

Year - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Not in Grade - Select the grade level student`s should be in based on the cohort year selected at the bottom of the setup box. The students listed will be the students who are trailing.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Cohort Year - Only use this area if you are making a list of certain year cohorts after having previously loaded the student's cohort year.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

District - District in which the student is enrolled.

School - Site code of the school in which the student/employee is enrolled/works.

Student Name - Student's full name.

SIDNO - Student's identification number.

Grade - Student's grade of enrollment.

Ethnic - Student's ethnicity.

Gender - Student's gender.

Cohort Grade - Grade level student should be in.

Cohort Year - The year that the student would have been in 9th grade..

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Takes you to the Help website for written instructions and instructional videos.

Q & A

Q - If a student graduates high school a year earlier than their original cohort, should their 9th grade entry year be changed so that their data can be included with the cohort they finished with or should nothing be changed and their data be included a year later with their original cohort?

A - There will be no need to change the cohort year for early grads because the cohort year is only used when the student's graduation year is more than 4 years after the fall of the cohort year.

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