Bus Loader

Video How-to

Bus Loader video

This program will provide step-by-step instructions on loading bus numbers and bus stops for students and can be used to print bus rosters.

Menu Location

On the left navigation panel, select Student Master > Loaders > Bus Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Show Bus - All, Morning, Evening

Bus - When loading bus assignments this field needs to be left blank to get a list of all students. If printing bus rosters, click in this field and select the bus number(s)s for

which you need a roster.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

Page Break - Choose one as to how you want to print this report. None, Morning, or Evening.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

List Students - Show all active/inactive students to show all students (not just active students).

Loaded - Display students according to if they are assigned a bus or not --All, Assigned, or Unassigned

Sped - Choose All, Sped Only, or Non Sped

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

The students will be listed on the left side of the screen with bus/stop numbers listed on the right.

Main

Column Headers

Sch - Site code of the school in which the student/employee is enrolled/works

Student Name - Student's full name

SIDNO - Student's identification number

Gd - Student's grade of enrollment

Eth - Student's race/ethnicity

Homeroom - Student's homeroom teacher's name

Morning Bus - Column in which the student's morning bus number will be loaded.

Morning Stop - Column in which the student's morning bus stop will be loaded.

Evening Bus - Column in which the student's evening bus number will be loaded.

Evening Stop - Column in which the student's evening bus stop will be loaded.

NOTE: Before continuing you will need to verify that the bus/stop numbers that you will be loading are in the list of numbers on the right side of the screen.

Block - Block number of physical address

Physical Address - Student's physical address line 1

Physical City - Student's physical address city

Physical State - Student's physical address state

Physical Zip - Student's physical address zip code

Home Phone - Student's home phone number

Emerg Phone - Student's 911 emergency contact's phone number

Mother Cell - Student's mother's cell phone number

Father Cell - Student's father's cell phone number

Resides With - Person (s) student resides with

DOB - Student's date of birth

Bus - Bus numbers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - This allows you to change the values on the setup box without exiting the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - This button links to the JCampus video and written instructions.

Add Bus - See instructions below

To add a bus number/stop to the list at the right use this group of instructions.

1. Click the Add Bus button at the bottom right of the screen.
2. A popup will appear on the screen.
3. Enter the bus/stop number in the popup.
4. Click OK.
5. The new number will appear in the list on the right side of the screen.

Note: Adding a bus means that it shows up on the list on the right hand side temporarily. After you choose some students and pick the new bus number from the right hand side, that will keep the bus number for all future instances of the program. The newly added bus is there only long enough to be able to add a student to it. When you enter the program, it pulls the buses from the student information. If all you do is enter the program, add a bus and exit, and you have not added a bus to a student, the list does not populate.

Loading Bus Numbers or Bus Stops

1. To load the same bus/stop to all students on the screen:
   • Click the check box at the top of the bus/stop column.
   • An asterisk (*) will appear in the column by all student names.
   • Select the bus/stop number from the list on the right.
   • All asterisks will be replaced by the selected bus/stop number.
   • A message that all records have been updated will appear.
   • Click OK.
2. To load a bus/stop to multiple students or a single student:
   • Click in the bus/stop cell by the name(s) of the student(s) that need the same bus/stop number.
   • An asterisk (*) will appear in the bus/stop number cell by the selected name(s).
   • Select the bus/stop number from the list on the right.
   • All asterisks will be replaced by the selected bus/stop number.
   • A message that all records have been updated will appear.
   • Click OK.