Attendance Parent Letters

These instructions will show you how to generate an attendance letter for parents of the students in your school. When letters are printed, only the attendance information for dates selected on the setup box are printed on the letters.

Select Attendance from program area on the left of the screen. Select Lists and then select Attendance Parent Letters.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Enter Quantity From - minimum days absent

• Enter Quantity To - maximum days absent

• Select Include Codes. These are attendance codes that you want to be considered for the report.

• Enter the Letter to be used. This letter is generated from Letter Maintenance.

• Check Print History if the attendance history is to be included with the letter.

Click the OK to advance to the next page.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

• Amount-Number of days corresponding to the codes selected.

Purpose of the buttons at the bottom of the screen--detailed instructions for each one follows this list.

• Setup--returns to the program setup box without exiting the program.
• Print--prints the report displayed on the screen: to find the print instructions, follow this link: Standard Print Options.
• Print Letters--prints letters for selected student(s) on the report.

• Check the select all box to the left of Name for all students or check individual students. Then click on Print Letters. The letters and/or History will appear on the screen. Click Print to print letters

• Email Letters--This will send the letter by email to the parent of the selected student(s).