Difference between revisions of "EDIT Tracking"

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__NOTOC__
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'''This program will help track early at risk students.'''
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===How-to===
 
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On the left, click on '''SBLC''', '''List''', then '''EDIT Tracking'''.
 
  
  
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'''Setup Box Options'''
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On the left, click on '''SBLC'''. Under '''SBLC''', click on the arrow to the left of the word '''List''', then click on '''EDIT Tracking'''.
 +
 
 +
 
 +
==='''Setup Box Options'''===
  
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
  
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*'''Year''' should be set to the school year in which the report data need to be collected from
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For other set up values not listed in the standard set up list:
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*'''District''' and '''School''' should be defaulted based on the users security information
 
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*'''Grade''': The cell defaults empty (all grades). Click in the cell to make a selection of certain a grade(s).
 
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*'''Stats At Risk Points Limit''': Defaults to 0. User may highlight the 0 and type the points he/she wants in the report.
 
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*'''Limit Students by Points''': the "square" defaults to blank.(will not limit students by points). If the user wants to limit students by check the "square".
 
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*'''Show Students with Points >''': Cell defaults to blank. Click in the cell and type the number of student points to be greater than.
 
  
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*'''Stats At Risk Points Limit''': Defaults to 0, this my be changed by clicking in the cell and deleted 0 and type the number for the report.
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*'''Limit Students by Points''': Defaults to an empty square to not limit students by points. The user may check the box to limit students by points.
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*'''Show Students with Points>''': Cell defaults to blank. User must type a minimum point(s) in the cell.
  
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'''Student Master''': Click on Student Master to bring up "Student Master Options"
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*'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
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==='''Student Master'''===
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**'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.  
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Click on Student Master button and a "Student Master Options" box populates.
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***'''Threshold Points''': Defaults to 0. This may be changed by highlighting the 0 and typing the percent that the user wants to use.  
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*'''Include''': Check the box if the user wants the "Percent", "Threshold Points" and "Older Student Years" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
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***'''Older Student Years''': Type the age limit
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*'''Percent''' - Set this to what you want the percent of these Student Master options to be used to calculate the at risk points.
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****'''Set Weights''': Click on "Set Weights" and a "Weight Options" box will populate. Each of the weights in each category may be changed by clicking in the cell, highlight the defaulted 0, then type the weight needed for the report. Click '''OK''' to move back to the "Student Master Options".
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*'''Threshold Points''' - Include students with the student points greater than this value in the at risk points calculations.
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*'''Older Student Years''' - Years added to the student's grade to constitute older student.
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*'''Set Weights''': Click on Set Weights and a pick box appears with weight options. A weight may be set by the user in the Weight Options categories. It must total 100%.
 +
 
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
  
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'''Discipline''': Click on "Discipline" to bring up "Discipline Options"
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*'''Discipline Options''': See the following items
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==='''Discipline'''===
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**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
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Click on Discipline button and a "Discipline Options" box populates.
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***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.  
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*'''Include''': Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
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***'''Year To Date''': Set these dates below.
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*'''Percent''': Set this to what you want the percent of these Discipline options to be used to calculate the at risk points.
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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*'''Year To Date''':  
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Period To Date''': Set these dates below.
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**'''#Referrals >''': Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.                      
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*'''Period To Date''':
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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**'''#Referrals >''': Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
  
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'''Attendance''': Click on Attendance to bring up "Attendance Options".
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==='''Attendance'''===
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*'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
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Click on Attendance button and a "Attendance Options" box populates.
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**'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.
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*'''Include''': Check the box if the user wants the "Percent", "Skip", "Year to Date" and/or "Period to Date" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
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***'''Skip''': Defaults to blank. The system will not skip any codes. Click in the cell and a pick box populates with all of the "Attendance Codes". User may select any codes to "skip" by clicking in the square
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*'''Percent''': Set this to what you want the percent of these Attendance options to be used to calculate the at risk points.
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***'''Year To Date''': Set these dates below.
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*'''Skip''' - Choose attendance codes to skip.
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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*'''Year To Date''':  
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Transactions>''': Defaults to 0. The 0 may be highlighted and the user may type the number of transactions
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Period To Date''': Set these dates below.                       
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**'''#Transactions>''': Include students with transactions greater than this chosen value for the Year to Date values in the at risk points calculation.
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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*'''Period To Date''':
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Transactions>''': Defaults to 0. The 0 may be highlighted and the user may type the number of transactions
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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**'''#Transactions >''': Include students with transactions greater than this chosen value for the Period to Date values in the at risk points calculation.
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
  
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'''Grades''': Click on "grades" to bring up "Grade Options".
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==='''Grades'''===
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*'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
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Click on Grades button and a "Grade Options" box populates.
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**'''Marking Period''': Defaults to Current. User may click in the cell to make the marking period needed.
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*'''Include''': Check the box if the user wants the "Marking Period", "Percent", "GPA Less Than" and/or "GPA Points Down" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
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**'''Percent''': Defaults to 100%. User may click in the cell to make the percent needed.
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*'''Percent''': Set this to what you want the percent of these Grades options to be used to calculate the at risk points.
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**'''GPA Less Than''': Defaults to 0. User may click in the cell to make the GPA Less Than 0 to GPA  needed.
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*'''GPA Less Than''' - Include students with GPA less than this chosen value in the at risk points calculation.
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**'''GPA Points Down >''': Defaults to 0. User may click in the cell to make the GPA Points Down > to GPA  Points needed.
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*'''GPA Points Down''' - Include students with GPA points down greater than this chosen value in the at risk points calculation.
 
Click '''OK''' to move back to the original setup box.
 
Click '''OK''' to move back to the original setup box.
  
  
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'''SBLC''': Click on "SBLC" to bring up "SBLC Options"
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==='''SBLC'''===
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*'''SBLC Options''': See the following items
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Click on SBLC button and a "Counseling Options" box populates.
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**'''Include''': The square will default to blank. If the user wants to include the following options click in the square.
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*'''Include''': Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
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***'''Percent''': Defaults to 100%. This may be changed by highlighting the 100 and typing the percent that the user wants to use.  
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*'''Percent''': Set this to what you want the percent of these SBLC options to be used to calculate the at risk points.
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***'''Year To Date''': Set these dates below.
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*'''Year To Date''':  
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
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**'''#Referrals >''': Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
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***'''Period To Date''': Set these dates below.
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*'''Period To Date''':
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****'''From''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''From''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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****'''To''': Defaults to today`s date. These may be changed by clicking on the drop down arrow(s) or click on the calendar to the right of the row.
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**'''To''': Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
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***'''Referrals>''': Defaults to 0. The 0 may be highlighted and the user may type the number of referrals
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**'''#Referrals >''': Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.
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Click '''OK''' to open the program
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Click '''OK''' to move back to the original setup box.
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Click the '''OK''' to advance to the next screen to view the report.
  
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
  
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For other columns not listed in the common column list:
 
  
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*'''Student Name''': Student`s name
 
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*'''Sidno''': Student ID number
 
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*'''GD''': Grade of student
 
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*'''Age''': Age of student
 
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*'''Student Pts''': Total points earned by the student
 
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*'''Discipline''': Number of referrals and type
 
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*'''Attendance''': Number of days absent
 
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*'''GPA''': GPA of student
 
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*'''SBLC''': Indicates if the student has a SBLC referral
 
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*'''Stats Pts''': Points from the statistics
 
  
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==='''Date Ranges of Each Category'''===
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'''Print Options'''
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Attendance Year/Attendance Period-Discipline Year/Discipline Period-SBLC Year/SBLC Period date ranges-These ranges were set in the sub-setup boxes.
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 +
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 +
 
 +
 
 +
 
 +
----
 +
[[SBLC|'''SBLC''' Main Page]]
  
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==='''Buttons at the Bottom of the Discipline Points List'''===
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----
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*'''Setup''': Click to go back to the Setup box.
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[[WebPams|'''JCampus''' Main Page]]
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*'''Print''': To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
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*'''Help''': Click to take you to the instructions page.
 

Revision as of 10:39, 1 March 2017

This program will help track early at risk students.


On the left, click on SBLC. Under SBLC, click on the arrow to the left of the word List, then click on EDIT Tracking.


Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Stats At Risk Points Limit: Defaults to 0, this my be changed by clicking in the cell and deleted 0 and type the number for the report.
  • Limit Students by Points: Defaults to an empty square to not limit students by points. The user may check the box to limit students by points.
  • Show Students with Points>: Cell defaults to blank. User must type a minimum point(s) in the cell.


Student Master

Click on Student Master button and a "Student Master Options" box populates.

  • Include: Check the box if the user wants the "Percent", "Threshold Points" and "Older Student Years" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
  • Percent - Set this to what you want the percent of these Student Master options to be used to calculate the at risk points.
  • Threshold Points - Include students with the student points greater than this value in the at risk points calculations.
  • Older Student Years - Years added to the student's grade to constitute older student.
  • Set Weights: Click on Set Weights and a pick box appears with weight options. A weight may be set by the user in the Weight Options categories. It must total 100%.

Click OK to move back to the original setup box.


Discipline

Click on Discipline button and a "Discipline Options" box populates.

  • Include: Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
  • Percent: Set this to what you want the percent of these Discipline options to be used to calculate the at risk points.
  • Year To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Referrals >: Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
  • Period To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Referrals >: Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.


Attendance

Click on Attendance button and a "Attendance Options" box populates.

  • Include: Check the box if the user wants the "Percent", "Skip", "Year to Date" and/or "Period to Date" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
  • Percent: Set this to what you want the percent of these Attendance options to be used to calculate the at risk points.
  • Skip - Choose attendance codes to skip.
  • Year To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Transactions>: Include students with transactions greater than this chosen value for the Year to Date values in the at risk points calculation.
  • Period To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Transactions >: Include students with transactions greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.


Grades

Click on Grades button and a "Grade Options" box populates.

  • Include: Check the box if the user wants the "Marking Period", "Percent", "GPA Less Than" and/or "GPA Points Down" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
  • Percent: Set this to what you want the percent of these Grades options to be used to calculate the at risk points.
  • GPA Less Than - Include students with GPA less than this chosen value in the at risk points calculation.
  • GPA Points Down - Include students with GPA points down greater than this chosen value in the at risk points calculation.

Click OK to move back to the original setup box.


SBLC

Click on SBLC button and a "Counseling Options" box populates.

  • Include: Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
  • Percent: Set this to what you want the percent of these SBLC options to be used to calculate the at risk points.
  • Year To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Referrals >: Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
  • Period To Date:
    • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
    • #Referrals >: Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Click the OK to advance to the next screen to view the report.


Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Print Options

To find the print instructions, follow this link: Standard Print Options.


SBLC Main Page

JCampus Main Page

Retrieved from EDgear Wiki