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| | *'''Create IP''' - IP address of the creator | | *'''Create IP''' - IP address of the creator |
| | *'''Play''' - Click to play message | | *'''Play''' - Click to play message |
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| − | ==Sending an Event Message that has been recorded==
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| − | ====Setup 1====
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| − | #Select the desired '''Year'''.
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| − | #'''District''', and '''School''' should be defaulted based on security. If security permits, click in the '''School''' field to select the desired school.
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| − | #'''Grades''' should be left blank if all grade levels are to be included into the call. Otherwise click in the box to the right of '''Grades''' to select the desired grade level to be included.
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| − | #'''Gender''' should be left blank if both genders are to be included into the call. Otherwise, click in the box to the right of '''Gender''' to select the desired ethnicities to be included.
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| − | #'''Ethnic''' should be left blank if all ethnicities are to be included into the call. Otherwise, click in the box to the right of '''Ethnic''' to select the desired ethnicities to be included.
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| − | #'''Homeroom''' will only call students who are in the homeroom teacher's class selected. Leave blank to call all students regardless of homeroom teacher.
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| − | #'''Counselor''' will only call students who are a part of the counselor's group that has been selected. Leave blank to call all students regardless of counselor.
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| − | #'''Club''' will only call students who are in the club selected. Leave blank to call all students regardless of club.
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| − | #'''Sport''' will only call students who are in the sport selected. Leave blank to call all students regardless of sport.
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| − | #'''A.M. Bus''' and '''P.M. Bus''' will only call students who are on the buses selected in each field. Leave blank to call all students regardless of bus.
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| − | #Check '''1 call per household''' to have the program only make one call per household.
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| − | #Check '''Show Remote Only''' to call only those students that are remotely scheduled.
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| − | #'''Select Individual Students''' will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
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| − | #If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
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| − | #'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
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| − | #Select Staff Groups: Click here to limit the '''staff''' only by a selected group.
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| − | #*'''Note''': Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
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| − | #'''Select Individual Staff''': Click to select individual staff members.
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| − | #*'''NOTE:''' Clicking the box in the upper left will select all staff members.
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| − | #'''Phone Type''': Click to select the type of phone number to communicate to.
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| − | #*Commonly used types: '''06 Home telephone number''' and '''12 Personal cellular number'''.
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| − | #Click '''Next''' to move to the next step in the create message process.
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| − | ====Setup 2====
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| − | #If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
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| − | #If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked.
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| − | #*If no date and time is selected, the message will go out in the next call interval.
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| − | #Click '''Next''' to move to the next step in the create message process.
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| − | #Select '''WAV Voice Message''' and click '''Next'''.
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| − | #A list of voice recorded messages that have been created for the selected school will be displayed.
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| − | #*If the desired voice recorded message is not available, click '''Manage Voice Recording'''. ('''NOTE:''' A microphone must be connected to your computer to continue).
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| − | #*#On the setup box, year, district, and school should be set based on security. Click '''OK'''
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| − | #*#A list of existing voice recorded messages will appear on the screen. To begin recording a new message, click '''New'''.
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| − | #*#Enter a '''Title''' and a brief '''Description''' of the new message. Then, click '''Record''' to begin recording the message.
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| − | #*#Click '''Stop Recording''' when the message is complete.
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| − | #*#Click '''Play''' to review the message. Repeat step 3 and 4 until the message is correct.
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| − | #*#Click '''Save''' when the message is correct.
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| − | #*#Click '''Close''' when finished recording messages.
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| − | #*#Upon returning to the '''WAV Voice Message''' setup screen, click the '''Refresh''' button to view any newly created messages.
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| − | #*Select the voice recorded message to send.
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| − | #*Click the green '''Play''' cell to review the message prior to sending.
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| − | #Click '''Preview''' and enter a phone number to preview how the call will sound. Click '''Send''' when ready to send the message to the selected students and staff.
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| − | #A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed. Cliick '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
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| − | #If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
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| − | ====Results====
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| − | #A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.
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This program is used for recording and storing WAV Files for future JCALL Delivery.
On the left navigation panel, select Communication, Entry, and Manage Voice Recordings.
Setup Box Options
To find definitions for standard setup values, follow this link: Standard Setup Options.
Click OK
Before recording, make sure your microphone is setup properly on the computer.
To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.
- Give the Recording a Title and a Description.
- Click Record and start recording your message.
- Once you have finished recording, click stop recording. Click Play to check the recorded message.
- If your message has been recorded to your satisfaction, click Save.
- Click Close when you are finished recording.
- Any message recorded can be played and deleted from the report.
Column Headers
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Other columns not listed in the common column list:
- Delete - Delete a recorded message
- Title - Title of the Recording
- Description - Description of the Recording
- Create Date - Date recording was created
- Created By - Person that created the recording
- Create IP - IP address of the creator
- Play - Click to play message
