Difference between revisions of "Print Class Rosters"
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===Purpose of Buttons and Check Boxes at the Bottom of the Screen=== | ===Purpose of Buttons and Check Boxes at the Bottom of the Screen=== | ||
| − | + | :*'''Reset'''--removes all check boxes | |
| − | + | :*'''All'''--select all check boxes | |
| − | + | :*'''S1-S4 check boxes'''--semester(s) for which you need to print rosters | |
| − | + | :*'''Pd 1-Pd 8 check boxes'''--class period(s) for which you need to print rosters | |
| − | + | :*'''Oth check box'''--class period(s) other than periods 1-8 | |
| − | + | :*'''Setup button'''--returns to the setup box to change selected classes | |
| − | + | :*'''Print Form button'''--prints the rosters for the selected classes | |
| − | + | :*'''Print Table button'''--prints the table | |
===Printing Rosters for a Teacher or Group of Teachers for a Single Period or Multiple Periods=== | ===Printing Rosters for a Teacher or Group of Teachers for a Single Period or Multiple Periods=== | ||
Revision as of 14:59, 2 January 2015
The Print Class Rosters program will allow a user to print the class roster(s) for one teacher, a small group of teachers, or all teachers. There is a select teacher function or an all teachers function.
Video
Select Scheduling on the left side of the screen. Select Lists, then Print Class Rosters.
Setup Options
To find definitions for standard setup values, follow this link: Standard Setup Options. For other set up values not listed in the standard set up list:
- Print by Homeroom check box will give a class roster for each homeroom teacher for each teacher selected.
- Print Sped Status check box will print each student's special education status on the roster.
- Print Telephone check box will print each student's home phone number on the roster and CSV export.
- Print Co Teachers check box will show one or more co teachers on the roster.
- Show either Select Teacher Function or All Teachers Function. The Select Teacher Function requires the selection of individual teacher(s) on the next screen.
- Show either All, Sped Only, or Non Sped. This option will print rosters with All students, Special Ed students only, or Non Sped (Regular ed) students only.
- Show either All, 504 Only, or Non 504. This option will print rosters with All students, 504 students only, or Non 504 students only.
Click OK to move to the next screen.
Definitions of Column Headers
To find definitions of commonly used column headers, follow this link: Common Column Headers. For other columns not listed in the common column list:
- Rem--if class is a remote this field will have a Y, otherwise, the field will be blank
Purpose of Buttons and Check Boxes at the Bottom of the Screen
- Reset--removes all check boxes
- All--select all check boxes
- S1-S4 check boxes--semester(s) for which you need to print rosters
- Pd 1-Pd 8 check boxes--class period(s) for which you need to print rosters
- Oth check box--class period(s) other than periods 1-8
- Setup button--returns to the setup box to change selected classes
- Print Form button--prints the rosters for the selected classes
- Print Table button--prints the table
Printing Rosters for a Teacher or Group of Teachers for a Single Period or Multiple Periods
- Scroll to the teacher(s) whose class rosters are needed.
- To select the teacher, click the check box to the left of the teacher's name for each period for which rosters are needed.
- Select the semester at the bottom of the screen. If you select more than one semester, you will get a roster for each semester selected.
- Selection of the period(s) at the bottom of the screen is not necessary.
- However, if you do select a period at the bottom of the screen, only that period will be printed.
- NOTE: there is no need to select the period(s) at the bottom of the screen.
- To print this report, click the Print Form button.
- Click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
Printing Rosters for One or More Periods for ALL Teachers
- Click the ALL button at the bottom of the screen.
- All check boxes by the teacher names, the semesters, and the class periods will be checked.
- Unselect the semester(s) for which you do not need rosters.
- Unselect the period(s) for which you do not need rosters.
- To print this report, click the Print Form button.
- Click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
Exporting Rosters Using the 'Export' Button
- Click on the Export Roster button at the bottom of the screen.
- A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
- Select CSV and click the Print button. Due to the variety of Excel versions, XLS is not recommended.
- A file name will appear below the list of options. This name can be edited. Do not include an extension; it is already found outside the name field.
- Click the print button and the file will be downloaded to your computer. Depending on the operating system the file can be accessed from the screen or from the downloads folder on your computer.
- Find the file and save it/move it to the location desired.
