Excessive Abs by Factor

These instructions will show you how to generate a report or parent letters based on excessive absentees by factor for your school.

NOTE--You must verify that the letter you want to print is available or you must create the letter before you continue.

Use this link to move to the instructions for creating the excessive absentees letter Letter Maintenance. Click the Back Arrow to return to these instructions.

Select Attendance from program area on the left of the screen. Select Count. Under Lists, select Excessive Abs by Factor. The Setup Box will appear on the screen.

Setup Box

1. If you need instructions for setup values to be used, follow the link for Standard Setup Options.

The next items are not found on the standard setup options document:

• Skip Codes- These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
• Skip L Codes - check to skip leave code
• Check Today's Abs Only to limit the list of students to those who have records on the 'to' date.
• Print Detail - Print attendance history with the letters.
• Show Remote Only

• If your school does NOT offer any remote classes, this feature does not apply.
• As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.

• Check Do Not Print Previously Printed Letters to not include the students who have already had a letter printed for this letter title.

Click OK to generate your report.

Click Letters to choose a letter(s) from Letter Maintenance that corresponds to the following report.

Definitions of Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.

Columns not included in the common column list are:

Number followed by an equal (Ex. 2=) - total number of absences that are equal to 2

Number followed by a plus (Ex. 3+) - total number of absences that are equal to 3 and less than 5

Total - total number of absences of all columns

Print

To print this report, click the print button at the bottom of the screen.

A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.

Click the print button on this popup and a print preview window will appear.

Check student's names then Print Letters to print letters and history

Check Student's names then Print Reward for Reward messages

To get the print icon on this window, hover the mouse in the bottom right area of the preview.

A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle.

Another print preview will appear; click the print button at the top left to print the report. Close the print preview.