Wiki Manual 2

These instructions will guide the user through posting a variety of transactions in JCampus.

Setup Options

1. District and School - Information will be based on your security settings.
2. NOTE If you are a district user, you will need to make a school selection.
3. Post Date - The default value for the first entry, but can be changed when posting a new transaction. The changed post date will become the default date.
4. Accounts - Which accounts to show in the Account Distribution window when creating a transaction.
5. Display Date Range - Select the From Date and To Date to limit the transactions that are to be displayed on the screen.

   For example if the date range is 02-01-2015 thru 02-04-2015 and you use 02-10-2015 as a post date for a new entry, the new entry will not be displayed until you return to the setup box and change the date range to include the 02-10-2015 date.

6. Print Options - Select Yes or No to print receipts.
7. Receipt No - Optional
   • NOTE - A receipt number does NOT have to be entered at this point. However, if the pre-printed receipt number needs to be skipped for any reason, be sure to change the number to the next available receipt number on the setup box before posting the next deposit.
   • Leave it blank and the system will automatically increment the number based on the last number used.
   • If using a pre-printed receipt set of receipt numbers, enter the first receipt number if changing to a new book of receipts.
8. Vendor Name - Show the 'Vendor Name' column or the 'Vendor Reference Number' column on the printout.
9. Vendor Ref No - Show the 'Account Name' column or the 'Cat', Div', 'PO', and 'RVP' column on the printout.
10. Ok - Click to continue.

Column Headers

Delete - Delete single entry/delete whole entry: Single entry will delete just this record. Whole entry will delete every record with that transaction.

Key - Key Data: Contains the posting date, District number, and School number. You do not need to edit this cell unless you need to change the posting date.

Type - Transaction Type.

Month - Month of transaction posting.

Vendor No - Vendor's number.

Vendor Name - Vendor's name.

Vend Ref - Vendor's reference number.

Ck No - Check Number: Value will default to DEP, TRA, INT, ADJ, for certain transactions. Type 10 check numbers will be generated by the print checks program.

Transaction Type 11 -- you must enter the check number.

Transaction Type 12 is optional based on whether or not you are using the print.

Pay Date - Date check is to be written or will be written.

Account - Account being affected by this transaction. The popup window allows for multiple accounts to be entered.

Account Name - Name of the account.

Amount - Amount shown for multiple transactions ******** will show intil you save the transaction.

Cat - Transaction category code.

Div - Transaction division number.

PO - Transaction purchase order number.

RPV - Transaction requisition for products invoiced number/voucher number.

Comment - Transaction comments.

Rcpt No - Transaction receipt number.

Post Date - Date transaction was posted.

Save - Save transaction record.

Sep Ch - Print this transaction on a separate check (only effects transaction type 10, 11, or 12.)

Buttons at the Bottom of the screen

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Export -

Daily Deposit - Print a daily deposit report.

Help - Click to view written instructions and/or videos.

Funds Main Page

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JCampus Main Page