Student Schedule Maintenance: Add Change Delete Classes

These instructions will assist you in various operations on a student's schedule.

NOTE: It is highly recommended that you print a copy or take a screen shot of the student's original schedule BEFORE making changes.

Add a Course to a Student's Schedule

1. The Schedule window will default to the schedule of the first student alphabetically.
2. Click the Find button at the bottom of the screen to find the student whose schedule needs to be edited.
3. The schedule window will default to the Current Schedule tab. Make changes using this set of schedule data.
4. To add a course, click under the header (SEMESTER) and the Master Schedule will appear on the screen.
5. To move quickly to the new course sort the Master Schedule based on either the course name, teacher name or period by clicking the column header.
6. Click on the new course and the information will be entered into the semester(s) based on setup options. The program will display a warning that will notify the user when a section a student is being scheduled into is full.
7. Continue adding new courses to the student's schedule as needed.

Move Marking Period Grades - Replace One Course with Another Course at the Same Period

1. Click on the course name that you want to replace in the 'Semester' column. This will bring up the Master Schedule selection window.
2. Using the appropriate sort/search functions, select the course name that will replace the current course.
3. Since the new course is at the same period as the previous course, the 'Entering/Altering Schedules' window pops up. See below:
   
   
   
   
4. For the area Selected Section:
   • Check/uncheck the desired Semester(s) to schedule to.
5. For the area Replace Course:
   • Since the course is being replaced at the SAME period, the user is given the opportunity move Marking Period Grades.
   • Check the 'Move Grades' to move the Marking Period grade (NOT the assignment grades) from the old section to the new section.
   • Click on Show Grades to display the student's grades.
   • Click on Replace Course to replace the course in the student's schedule with the existing section being removed.
6. For the area Add Course:
   • Click on Add Course to add a course to the student's schedule in addition to the existing section.

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Delete a Single Course from a Student's Schedule

1. Click the section number in the appropriate semester.
2. A delete confirmation will appear on the screen.
3. Respond Yes to delete or No to cancel the delete request.
4. Repeat for each semester and for additional courses.

Delete a Single Course from a Student's Schedule History

1. You will need security rights to delete from the schedule history.
2. Click the section number in the appropriate semester.
3. A delete confirmation will appear on the screen.
4. Respond Yes to delete or No to cancel the delete request.
5. Repeat for each semester and for additional courses.

Delete the All Classes from a Student's Schedule

1. Select the Action button at the top right
2. Select Delete Schedule
3. Click Yes to delete all courses on the student's schedule.

Restore the Student's Original Schedule

1. The original schedule can be recalled only if you have not 'left' this particular student's schedule screen.
2. Click the Original Schedule tab at the bottom of the window to recall the schedule.
3. The student's original schedule will appear on the screen.
4. Print the original schedule for the student to use when correcting the current schedule.
5. After deleting all schedule records either one at a time or the whole schedule, enter the new schedule on the current schedule screen.
6. You will need to re-enter each course from the original schedule screen on the current schedule screen. Use the add a course steps above.

View/Add/Delete Unscheduled Requests

1. Click the Unscheduled Requests tab at the bottom of the window.
2. Any unscheduled requests will be displayed on the right side of the window. The left side of the window will display the courses available based on the Master Schedule Editor.
3. To add more requests, click the check box to the left of the course(s) then click add request tab. To remove check marks, click the unsel button.
4. To delete an unscheduled request, click the box to the left of the requests; a delete confirmation will appear on the screen.

Print the Student's Schedule

1. Click the Print Current Schedule button.
2. If the setup box has the print comments option set to Yes, a popup for this student's message will appear. #Type the message and click continue.
3. Print - This will allow the user to print the report.

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Scheduling Main Page

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Student Schedule Maintenance Page