Student Message - SMS

How-to

1. To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow the user to skip the menu process.
2. Otherwise, on the left, click on "Communication"
3. Under the heading "Entry", click on "Student Event Messages"
4. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • “Grades” should be left blank if all grade levels are to be included into the call. Otherwise click in the box to the right of “Grades” to select the desired grade level to be included
   • “Gender” should be left blank if both genders are to be included into the call. Otherwise, click in the box to the right of “Gender” to select the desired genders to be included
   • “Ethnic” should be left blank if all ethnicities are to be included into the call. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
   • "Homeroom" will only call students who are in the homeroom teacher's class selected. Leave blank to call all students regardless of homeroom teacher
   • "Counselor" will only call students who are a part of the counselor's group that has been selected. Leave blank to call all students regardless of counselor
   • "Club" will only call students who are in the club selected. Leave blank to call all students regardless of club
   • "Sport" will only call students who are in the sport selected. Leave blank to call all students regardless of sport
   • "A.M. Bus" and "P.M. Bus" will only call students who are on the buses selected in each field. Leave blank to call all students regardless of bus
   • Check "1 call per household" to have the program only make one call per household.
   • Check "Show Remote Only" to call only those students that are remotely scheduled
   • "Select Individual Students" will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above
5. Click "Next" to move to the next step in the create message process
6. Check "Schedule Call" to set a specific date and time to send out the message. Then, select the date and time to schedule the event call. If no date and time is selected, the message will go out in the next call interval
7. Click "Next" to move to the next step in the create message process
8. Select "SMS Text Message" and click "Next"
9. Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160).
10. Click "Send"
11. To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
12. Click "Send". A "Message Being Processed" window will appear. After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
13. After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
14. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired