Staff Message - SMS

How-to

1. To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
2. Otherwise, on the left, click on "Communication"
3. Under the heading "Entry", click on "Staff Event Messages"
4. On the setup box
   • Select the desired "Year"
   • "District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code
   • "Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
   • "Home Site Only" allows you to only call the home site phone number.
   • "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above
5. Click "Next" to move to the next step in the create message process
6. Select the date and time to schedule the event call. If no date or time is selected, the message will go out in the next call interval
7. Click "Next" to move to the next step in the create message process
8. Select "SMS Text Message" click "Next"
9. Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160).
10. Click "Send".
11. To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
12. Click "Send". A "Message Being Processed" window will appear. After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
13. After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
14. A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired