Request Matrix

This program helps the user plan the new year Master Schedule Editor. It is commonly reviewed after requests for the new year are entered and verified. It provides a count of students requesting a course, then lists other courses that this same group of students are requesting. For example, the report may show there are 89 students requesting Physics, and 78 of them also want Calculus. Therefore, it is important to plan these courses at different periods. Usually, this report is first run for Singletons, classes occurring only once in the Master Schedule, then run again for Doubletons, classes occurring twice in the Master Schedule, and then finally for all classes if needed.

Video

Request Matrix video

Menu Location

Scheduling > Count > Request Matrix

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Master Schedule - Select "Live" to edit the active master schedule records, or select "Oct1" to edit the October master schedule backup records, or select one of the names of a "Copied" master schedule if any exist.

Stu Grades - Select student grades to report. Grade level of next year students to count requests against.

As Of Date - Enrolled date of students to counts requests against. Note: The user can set this to the first day of school for the next year to make sure new students are represented in the count.

Select Teams - Select to limit the count of requests to those of students on a particular Team.

Conflict Level - Enter a number that identifies the amount of conflict that is important to the user. Example: Entering a “5” will highlight any cell which has a count of 5 requests or more for the same students, and for the same courses.

Selected Semesters - Option to only compare against Master Schedule records that are offered in the selected semesters.

All Courses - Select to run the report for all requests of all courses, no matter how many times the courses appear in the master schedule.

Singletons - Select to run the report for requests of courses which occur only once in the master schedule. Note: Usually, this setting is used the first time the report is run.

Doubletons - Select to run the report for requests of courses which occur twice in the master schedule. Note: Usually, this setting is used after the report is run for Singletons.

Show Unscheduled Course Requests Only - Select to process only course request that have not been scheduled to a section.

Transcript Groups - Click to limit the count of requests for courses that fit into a desired transcript category. Example: By selecting a course, it will limit the course to performing requests comparisons for classes in the Math category only.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

The main screen will show courses names down the left side. Across the top are state course code numbers of courses that have the same students requesting a second course. The blue diagonal blocks are not needed as they only show where the same course intersects. The cells with counts will be mirrored on both sides of the blue diagonal line.

Hover over the cell counts. A tool tip showing the courses being compared will be shown.

Clicking on the cell counts will give the user the option to see the sections in the master schedule, or the students who have requested the course.

Show Students - Select to view a list of students. Next, the user can choose to move the students to a different request if needed, by selecting M Sched on the next screen.

Show Sections - Select to view the two courses. For singletons, as long as the sections are not scheduled the same period, there is no conflict. If the two singleton courses are scheduled for the same period, then change one of the courses to another period to avoid conflicts.