Mass Calculate Semester / Final Averages for Entire School

NOTE:

• This only needs to be done at the end of a Semester or Term to generate Semester/Final averages.

• User Management security access is Category> Grades, Program> Post Grades Master RW, Action> Mass Calc Sem/Final Grades> Read Write

Video

Mass Calculate Semester and Final Grades for the Entire School video

Select Grades from the list of program areas on the left side of the screen. Select Post Grades Master from the expanded Entry area.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

1. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
2. In the Semester Grade Calculation Requirement: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated. If there aren't grading period grades in all marking periods, then use Last Marking Period Within Semester.
3. Select Grade posting mode to be Report Card Mode. This setting is required for averages to be calculated.
   • Progress Report mode will NOT calculate any averages.
4. Click the OK button to enter the Post Grades Master window.
5. Do NOT find a teacher name with course at the bottom of the window if calculating averages for the whole school.
6. Click the Admin button at the top of the screen.
7. Select the Mass Calculate Sem/Fin Averages item.
8. A new setup box will appear.
9. For Grades: High Schools-- At the end of the year, set for grade "12" for Seniors, then when underclassmen are finished, set for the other grades at the school.
10. Semester to Display Scheduled Students: 4x4 should be set to ALL and 2x8 should be set to both.
11. Semester Grade Calculation Requirement:

    All Marking Period Grades Within Semester

    • This option requires grades in all grading periods in order for semester and final averages to be calculated.

    Last Marking Period Within Semester

    • Use if there aren't grading period grades in all marking periods. (There has to be a grade in the last grading period).
    • It can also be used if grades are cumulative through out the year instead of "stand alone" semesters.

12. Note: The processing window will show Processing a # out of another #. The second # would be the total teachers being considered for calculation (not students).
13. Semester averages will be in the green highlighted cells. Finals will be in the pink highlighted cells.
14. In the Semester and Final columns ONLY:
    • The letter grades that are in lower case show that the grade has been auto calculated by the program.
    • The letter grades that are in upper case show that the grade has been manually entered by the user.
15. Any recalculation performed will not change the manually entered grades in the Semester or Final cells.

---

Grades Main Page

Post Grades Master Page

End of Year Guide Page