Core Course Balance Audit By Term
The Core Course Balance Audit By Term creates a list of students that shows the number of Core Courses taken in each Term. The program will display all students found matching the setup criteria with 2 terms showing the count of the number of core courses scheduled to each term. Another column will display a "Y" or an "N" to denote whether the student`s schedule is in balance (Y), or not in balance (N). For 2 semester schools, semester 1 is term 1, and semester 2 is term 2. For 4 semester schools, term 1 is semesters 1 and 2, and term 2 is semesters 3 and 4. Note that a course/section is counted only once per term, so a course lasting 4 semesters should be counted once in term 1 (fall) and once in term 2 (spring). A course/section taught in a 2 semester setting will be counted once in the fall, and once in the spring. For a 4x4 school a course/section taught only in term 1 (semesters one and two) is counted only once. As an example, in a 4x4 system, the 1st and 2nd semesters would be considered the 1st Term and the 3rd and 4th semesters would be considered the 2nd Term.
Menu Location
Scheduling > Lists > Core Course Balance Audit By Term
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
Select Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Below are the columns that will be displayed on the screen and the printed report:
Sch - Displays the 3-digit code of student's school of enrollment.
Name - Displays the student's name (Last First Middle).
Student ID - Displays the student's 7-digit student ID number.
Grade - Displays the student's grade level.
Gender - Displays the student's gender.
Term 1 Count - Displays the number of Core Courses scheduled for the 1st Term.
Term 2 Count - Displays the number of Core Courses scheduled for the 2nd Term.
In Balance - Displays a "Y" if the number of Core Courses for the 1st Term is the same as the number of Core Courses for the 2nd Term and displays an "N" if they are not the same.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Note - Sorting on this column will allow the user to generate a list of students who are not balanced.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
