LA Staff UID Mass Export File

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This program will build a file to export staff data for UID creation that is needed to submit to LADOE.


Here is the complete process:

  1. The LA Staff UID Mass Export File will build a file and then the user will send it to eScholar.
  2. Then the user would get that file back from eScholar which now has the staff UIDs added to the file.
  3. Import that file back into our system by using the LA UID Mass Import File.


On the left navigation panel, select Required Reporting > Export > LA Staff UID Mass Export File.

Setup Options

Staffid.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - Select one or more students instead of having to create a full file.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Enroll Date >= - Only show/submit students enrolled on or after this date.

Change Date >= gives the user the ability to build a file based on the last time a student`s record was changed. The user will enter a Change Date on the setup box and the program will list all students whose Student Master record was changed on or after the selected date.

Version - As of 1718 session, the version should be 3.0 formated file.

  • Check Include Special Ed NR Students to include students who are enrolled in the Student Master with NR entry code.
  • Check Include Homeless NR students to include not reported students as marked by their entry code in Student Master.
  • Check Adjust for SIS School to send the student`s SIS School for the site code.
  • Check Send Address Information to send the student's physical addresses for Type 2 Charter schools/districts and OJJ (Office of Juvenile Justice). They are required to include the address records for students. All other districts must leave this item unchecked.
  • Check Only No UID Students to only send students who do not have a SASID.
  • Check Do Not Send UID to build the file without the student existing SASID. (This is primarily used to correct retired id issues.)
  • Check Include Exited Students to build all students with an enrollment record in the selected year regardless of active status.

Click OK to move to the next screen.

To find definitions for standard setup values, follow this link: Standard Setup Options.

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