Student Schedule Maintenance: Add Change Delete Classes

Overview

These instructions will assist you in various operations on a student's schedule.

NOTE: It is highly recommended that you print a copy or take a screen shot of the student's original schedule BEFORE making changes.

Add a Course to a Student's Schedule

1. The Schedule window will default to the schedule of the first student alphabetically.
2. Click the Find button at the bottom of the screen to find the student whose schedule needs to be edited.
3. The schedule window will default to the Current Schedule tab. Make changes using this set of schedule data.
4. To add a course, click under the header (SEMESTER) and the Master Schedule will appear on the screen.
5. To move quickly to the new course sort the Master Schedule based on either the course name, teacher name or period by clicking the column header.
6. Click on the new course and the information will be entered into the semester(s) based on setup options. The program will display a warning that will notify the user when a section a student is being scheduled into is full.
7. Continue adding new courses to the student's schedule as needed.

Move Marking Period Grades - Replace One Course with Another Course at the Same Period

1. Click on the course you want to replace in the 'Semester' column. This will bring up the Master Schedule selection window.
2. Using the appropriate sort/search functions, select the course that will replace the current course.
3. Since the new course is at the same period as the previous course, the 'Entering/Altering Schedules' window pops up. See below:
   
   
   
   
4. Since we are replacing the course, the 'Replace selected course' is checked.
5. Click the 'Save' button on the popup window.
6. Since the course is being replaced at the SAME period, the user is given the opportunity Move Marking Period Grades. The Move Grades window will pop up. See below:
   
   
   
   
7. Click on the 'Move Grades' button to move the Marking Period grades from the old course to the new course. You will get the following warning popup box:
   
   
   
   
8. Click the 'Yes' button to continue moving the Marking Period grades. You will get the following confirmation Note popup:
   
   
   
   
9. Click on the 'OK' button to continue.
10. You will then get another 'Entering/Altering Schedules' replace the grade for the 2nd semester. Repeat the procedures above to move the 2nd semester Marking Period grades.

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Delete a Single Course from a Student's Schedule

1. Click the section number in the appropriate semester.
2. A delete confirmation will appear on the screen.
3. Respond Yes to delete or No to cancel the delete request.
4. Repeat for each semester and for additional courses.

Delete a Single Course from a Student's Schedule History

1. You will need security rights to delete from the schedule history.
2. Click the section number in the appropriate semester.
3. A delete confirmation will appear on the screen.
4. Respond Yes to delete or No to cancel the delete request.
5. Repeat for each semester and for additional courses.

Delete the All Classes from a Student's Schedule

1. Select the Action button at the top right
2. Select Delete Schedule
3. Click Yes to delete all courses on the student's schedule.

Restore the Student's Original Schedule

1. The original schedule can be recalled only if you have not 'left' this particular student's schedule screen.
2. Click the Original Schedule tab at the bottom of the window to recall the schedule.
3. The student's original schedule will appear on the screen.
4. Print the original schedule for the student to use when correcting the current schedule.
5. After deleting all schedule records either one at a time or the whole schedule, enter the new schedule on the current schedule screen.
6. You will need to re-enter each course from the original schedule screen on the current schedule screen. Use the add a course steps above.

View/Add/Delete Unscheduled Requests

1. Click the Unscheduled Requests tab at the bottom of the window.
2. Any unscheduled requests will be displayed on the right side of the window. The left side of the window will display the courses available based on the Master Schedule Editor.
3. To add more requests, click the check box to the left of the course(s) then click add request tab. To remove check marks, click the unsel button.
4. To delete an unscheduled request, click the box to the left of the requests; a delete confirmation will appear on the screen.

Print the Student's Schedule

1. Click the Print Current Schedule button.
2. If the setup box has the print comments option set to Yes, a popup for this student's message will appear. #Type the message and click continue.
3. To find the print instructions, follow this link: Standard Print Options.

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Scheduling Main Page

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Student Schedule Maintenance Page