Complete Caseload
A List of Students with their special ed case history and IEP Teacher provider. This includes the seven (7) teacher fields on the IEP tab and supplemental providers.
Menu Location
Click on Special Education. Under Lists, select Complete Caseload.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Exceptionality - The area of functioning in which he or she is significantly different from an established norm.
Services - Select specific services to display.
Teacher - The staff members displayed for this option are from a collection of evaluation coordinators and special education service providers.
Sort by Teacher - This option will sort by teacher selected.
Print Exceptionality Initials - Print the abbreviation of the exceptionality instead of the state number associated
Double Space Print - This option will double space the report when printed.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Click OK to continue.
Main
Column Headers
Student Name - Student's name.
SIDNO - Student's identification number.
SASID - Student's state identification number.
Sch - School number offering the course.
Eth - Student's ethnicity.
Gen - Student's gender.
GD' - Student's grade of enrollment.
Age - Student's age.
Birth Date - Student's date of birth.
Except - Student's primary exceptionality.
SEC EXC - Student's secondary exceptionality.
IS - Placement/Service determination.
MIN - Frequency min/day.
D - Frequency Days/Week - Days/week support received.
Eval - Student's evaluation date.
IEP DT - IEP/Service plan date. If the student has an '*' in the SP field, then this date is a Service Plan Date.
SP* Student with a service plan.
Serv - Service.
Provider - This is the service providers social security number.
L/A - Statewide assessment the student will participate in.
RE - Reading/Language assessment grade.
'MA - Mathematics assessment grade.
Testing Accommodations - Student's specified testing accommodations.
To find definitions of commonly used column headers, follow this link: Common Special Education Column Headers.
Bottom
Setup - the user may change the settings previously selected for running the program.
Print - To find the print instructions, follow this link: Standard Print Options.
Help - takes you to the Help website for written instructions and instructional videos.
Print Legend - This prints the legend for the exceptionality codes and the testing accommodations.
