Change Check Out to Tardy-to-Class

Video How-to

Attendance Actions video

NOTE: As a Teacher you can only edit/change a student's current day's attendance record that has been created by you on the same computer on which it was created.

1. Open WebGradebook
2. On the bottom left of the screen verify the Year.
3. Select the Course.
4. Select the Grading Period.
5. Click the Attendance icon at the top of the screen.
6. The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
7. Find the student whose attendance records needs to be changed.
8. Click on the checkout time.
9. A list of options will appear.
10. Select Change Check Out to Tardy-to-Class.
11. Select the tardy to class code from a list of tardy reasons which appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused.
    • If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
12. The tardy will be posted in both the check-in and check-out fields with the same clock time. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.

How to Instructions for Administrators, Counselors, and other Staff

1. On the left, Click on Attendance
2. Under Entry, select Post Attendance.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. The next items are not found on the standard setup options document.
   • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
     • Select the appropriate code as a default code.
   • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
   • Check Show Keyboard to be able to see the alpha keys in addition to the search box.
   • Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
   • Verify the number of minutes for Lunch and for Non-Instr Minutes
   • Click OK
5. To get a list of students:
   • Click on the Students button at the bottom of the screen to get a complete list of the school's students.
   • Click on the Homeroom' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen
   • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen
6. Click on the checkout time.
7. A list of options will appear.
8. Select Change Check Out to Tardy-to-Class and click Ok.
9. Select the tardy to class code from a list of tardy reasons which appear with E or U beside each reason. E = Excused and U = Unexcused. Select the appropriate reason by selecting excused or unexcused.
   • If the student has accumulated 4 or more consecutive tardy's with no administrative action being taken, a message will appear stating that an e-mail will be sent to the administrators.
10. The tardy will be posted in both the check-in and check-out fields with the same clock time. This is because a tardy is neither a check-in or check-out, simply a notice that the student was not where they should be at the correct time.