End of Year Guide - Elementary and Middle Schools

Below are suggestions for common procedures associated with closing of a school year.

• Organize the order and use of these programs to suit the way you do things. These are suggestions only. Please consult with your District Coordinator for a combination of procedures/programs that works best for your district.

1. ______Principal Communicates Grades Deadline for Teachers

   • Ask the Principal to announce and repeat the deadline for all assignments to be in WebGradeBook.
   • Place reminders by the sign in book, teacher’s lounge, and on the Notifications (Welcome tab) area of the software.

2. ______Teachers Update WebGradeBook Assignments

   • Ask teachers check current and past grades in WebGradeBook for accuracy.
   • A quick way for Teachers to check averages from previous grading periods is to run the Term Grades Report in WebGradeBook.
   • Corrections should be made to assignments, with a Save action to recalculate the average.
   • If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the Post Grades By Student program (set to progress report mode).

3. ______Missing Grades Audit

   • Check for missing marking period grades.

4. ______Incomplete Grade Audit

   • Check for "I" (incomplete) grades.

5. ______Import EOC Scores (District Coordinator) (MS)

   • Usually done by the District Coordinator, the EOC scores are imported for EOC classes.
   • The scores go to the E2 (or E4 if a spring 4x4 class) area of the teacher's gradebook, as well as to the student's test results.

6. ______Mass Calculate Semester/Final Averages

   • Run to do an initial calculation of semester / final averages.

7. ______Print Grade Sheets

   • Print grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher.

8. ______Repeat Mass Calculate Semester/Final Averages

   • Due to updates to averages based on feedback from Teachers and Grade Sheets, a repeat of calculating semester / final averages is performed.

9. ______Identify Students with Failing Final Grades

   • Use either the Grade Distribution Report or the Possible Failures Report to obtain lists of students that have failed courses for the year.

10. ______Assign SBLC (Retention) Codes

    • Use the SBLC Code Loader to mark students as "Retained".
    • Go to Student Master, then Loaders, then SBLC Code Loader.
    • To get a list of students to review for high absenteeism, run the Daily Absentee List in Summary mode.

11. ______Print a List of Retained Students

    • Print a listing of Retained Students for the Principal to review and approve.
    • Go to Student Master, then Lists, then Retained/Promoted List.

12. ______Print Final Report Cards

    • Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: #:::* The Type is set to "Final".
    • Middle Schools often select the option to Show EOC scores
    • The option to Show Address Line is selected to place the mailing address to fit a left windowed envelope.

13. ______Dropping Students - End of Year

    • Check with your District Coordinator on posting exits for students at the end of the year as the procedures can vary by district and exit reason.

14. ______Grading Period Lock

    • Grading Periods in WebGradeBook are locked to preserve the integrity of the assignment records.
    • For New Year Scheduling, if the user wishes to lock out teachers until scheduling is complete, set the Year to next year, then click the Deny option.

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Grades Main Page

End of Year Guide - High Schools Page