Post Excuse

Video How-to

Post Absence Excuse Video

How-to

1. Log into WebPams
2. On the left, Click on "Attendance"
3. Under "Entry", select "Post Attendance"
4. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security
   • "1st PD Code" defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes
     1. Select the appropriate code as a default code
   • Check "Auto Admit" to have the system automatically print admit slips when checking a student out or checking a student in
   • Verify the number of minutes for "Lunch" and for "Non-Instr Minutes"
   • Click "OK"
5. To get a list of students:
   • Click on the "Students" button at the bottom of the screen to get a complete list of the schools students
   • Click on the "Homeroom" button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen
   • Click on the "Class" button to get the Master Schedule. Select a class to get a list of students in that class on the screen
6. If an excuse needs to be posted for a student’s prior absences, with the Post Attendance program open with the students listed on the screen, find the student
7. Once the student has been found, to the right along the same row, find the column labeled “DR”. Click in the cell
8. A table listing all the student’s prior days’ absences will appear. Locate the absences to be excused. After locating them, go to the cell on the row of the absence to be excused and below the column header “DRCD”. Click in that cell
9. After clicking, a list of excuses will appear. Select the appropriate excuse.
   • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation
   • To the left of the medical reasons are check boxes in columns labeled “MI”, “MO”, and “SE”.
     1. MI = Mild
     2. MO = Moderate
     3. SE = Severe
   • Select the appropriate severity of the medical reason for the student’s checkout
10. Once the excuse has been posted, the “DR REASON” can be changed to fit a more unique event. To do this, simply click on the cell with the “DR REASON” to be changed
11. A text box will appear containing the existing “DR REASON”. Change the information to the desired description then click “Save”
12. If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse
13. After clicking the red delete cell, a deletion verification box will appear. Click "Yes" if you are sure you would like to delete the excuse for the displayed date. Click "No" to cancel