Difference between revisions of "End of Year Guide - Elementary and Middle Schools"
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#:::* If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the '''[[Post Grades By Student]]''' program (set to progress report mode). | #:::* If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the '''[[Post Grades By Student]]''' program (set to progress report mode). | ||
# ______'''[[Missing Grades Audit]]''' | # ______'''[[Missing Grades Audit]]''' | ||
| − | #::: Check for missing marking period grades. | + | #:::* Check for missing marking period grades. |
# ______'''[[Incomplete Grade Audit]]''' | # ______'''[[Incomplete Grade Audit]]''' | ||
| − | #::: Check for "I" (incomplete) grades. | + | #:::* Check for "I" (incomplete) grades. |
# ______'''Import EOC Scores''' ''(District Coordinator)'' ''(MS)'' | # ______'''Import EOC Scores''' ''(District Coordinator)'' ''(MS)'' | ||
| − | #::: Usually done by the District Coordinator, the EOC scores are imported for EOC classes. | + | #:::* Usually done by the District Coordinator, the EOC scores are imported for EOC classes. |
| − | #::: The scores go to the ''E2'' (or ''E4'' if 4x4) areas of the teacher's gradebook, as well as to the student's test results. | + | #:::* The scores go to the ''E2'' (or ''E4'' if 4x4) areas of the teacher's gradebook, as well as to the student's test results. |
# ______'''[[Mass Calculate Semester / Final Averages for Entire School|Mass Calculate Semester/Final Averages]]''' | # ______'''[[Mass Calculate Semester / Final Averages for Entire School|Mass Calculate Semester/Final Averages]]''' | ||
| − | #::: Run to do an initial calculation of semester / final averages. | + | #:::* Run to do an initial calculation of semester / final averages. |
# ______'''Print [[Grade Sheets]]''' | # ______'''Print [[Grade Sheets]]''' | ||
| − | #::: The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher. | + | #:::* The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher. |
# ______'''Repeat [[Mass Calculate Semester / Final Averages for Entire School|Mass Calculate Semester/Final Averages]]''' | # ______'''Repeat [[Mass Calculate Semester / Final Averages for Entire School|Mass Calculate Semester/Final Averages]]''' | ||
| − | #::: Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. | + | #:::* Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. |
# ______'''Identify Students with Failing Final Grades''' | # ______'''Identify Students with Failing Final Grades''' | ||
| − | #::: Use either the '''[[Grade Distribution Report]]''' or the '''[[Possible_Failures|Possible Failures Report]]''' to obtain lists of students that have failed courses for the year. | + | #:::* Use either the '''[[Grade Distribution Report]]''' or the '''[[Possible_Failures|Possible Failures Report]]''' to obtain lists of students that have failed courses for the year. |
# ______'''Assign SBLC (Retention) Codes''' | # ______'''Assign SBLC (Retention) Codes''' | ||
| − | #::: Use the ''SBLC Code Loader'' to mark students as "Retained". | + | #:::* Use the ''SBLC Code Loader'' to mark students as "Retained". |
#:::* Go to ''Student Master'', then ''Loaders'', then ''SBLC Code Loader''. | #:::* Go to ''Student Master'', then ''Loaders'', then ''SBLC Code Loader''. | ||
#:::* To get a list of students to review for high absenteeism, run the '''[[Daily Absentee List]]''' in ''Summary'' mode. | #:::* To get a list of students to review for high absenteeism, run the '''[[Daily Absentee List]]''' in ''Summary'' mode. | ||
# ______'''Print a List of Retained Students''' | # ______'''Print a List of Retained Students''' | ||
| − | #::: It is a good idea to print a listing of Retained Students for the Principal to review and approve. | + | #:::* It is a good idea to print a listing of Retained Students for the Principal to review and approve. |
#:::* Go to ''Student Master'', then ''Lists'', then ''Retained/Promoted List''. | #:::* Go to ''Student Master'', then ''Lists'', then ''Retained/Promoted List''. | ||
# ______'''Print Final [[Report Card|Report Cards]]''' | # ______'''Print Final [[Report Card|Report Cards]]''' | ||
| − | #::: Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: # | + | #:::* Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: #:::* The ''Type'' is set to "Final". |
| − | # | + | #:::* Middle Schools often select the option to ''Show EOC scores'' |
| − | # | + | #:::* The option to ''Show Address Line'' is selected to place the mailing address to fit a left windowed envelope. |
# ______'''Dropping Students - End of Year''' | # ______'''Dropping Students - End of Year''' | ||
| − | #::: '''Note''': Check with your District Coordinator on posting exits for students at the end of the year as the procedures can vary by district and exit reason. | + | #:::* '''Note''': Check with your District Coordinator on posting exits for students at the end of the year as the procedures can vary by district and exit reason. |
Revision as of 04:51, 21 April 2014
Below are suggestions for common procedures associated with closing of a school year.
- Organize the order and use of these program to suit the way you do things. These are suggestions only. Please consult with your District Coordinator for a combination of procedures/programs that works best for your district.
- ______Principal Communicates Grades Deadline for Teachers
- Ask the Principal to announce and repeat the deadline for all assignments to be in WebGradeBook.
- Place reminders by the sign in book, teacher’s lounge, and on the Notifications (Welcome tab) area of the software.
- ______Teachers Update WebGradeBook Assignments
- Ask teachers check current and past grades in WebGradeBook for accuracy.
- A quick way for Teachers to check averages from previous grading periods is to run the Term Grades Report in WebGradeBook.
- Corrections should be made to assignments, with a Save action to recalculate the average.
- If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the Post Grades By Student program (set to progress report mode).
- ______Missing Grades Audit
- Check for missing marking period grades.
- ______Incomplete Grade Audit
- Check for "I" (incomplete) grades.
- ______Import EOC Scores (District Coordinator) (MS)
- Usually done by the District Coordinator, the EOC scores are imported for EOC classes.
- The scores go to the E2 (or E4 if 4x4) areas of the teacher's gradebook, as well as to the student's test results.
- ______Mass Calculate Semester/Final Averages
- Run to do an initial calculation of semester / final averages.
- ______Print Grade Sheets
- The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher.
- ______Repeat Mass Calculate Semester/Final Averages
- Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made.
- ______Identify Students with Failing Final Grades
- Use either the Grade Distribution Report or the Possible Failures Report to obtain lists of students that have failed courses for the year.
- ______Assign SBLC (Retention) Codes
- Use the SBLC Code Loader to mark students as "Retained".
- Go to Student Master, then Loaders, then SBLC Code Loader.
- To get a list of students to review for high absenteeism, run the Daily Absentee List in Summary mode.
- ______Print a List of Retained Students
- It is a good idea to print a listing of Retained Students for the Principal to review and approve.
- Go to Student Master, then Lists, then Retained/Promoted List.
- ______Print Final Report Cards
- Printing Final Report cards is similar to other times in the year with the exception of a couple of the following: #:::* The Type is set to "Final".
- Middle Schools often select the option to Show EOC scores
- The option to Show Address Line is selected to place the mailing address to fit a left windowed envelope.
- ______Dropping Students - End of Year
- Note: Check with your District Coordinator on posting exits for students at the end of the year as the procedures can vary by district and exit reason.
