Posting Bullying

Video How-to

Posting Bullying video

How-to for Teachers

1. Log into WebGradebook
2. On the left, click on Grades.
3. Under the heading Entry, click on WebGradebook.
4. At the bottom of the WebGradebook, verify the school year and teacher. Select the Course then marking the period.
5. Select the student by clicking on the student’s name.
6. Click the Discipline button at the top of the window. The RefPG1 will be displayed with some information about the student and the incident already filled in.
7. Verify Code (time code) and Location. Make a new selection from the list if a change is needed from the default code of 02 (during class) and 13 (classroom).
8. Click in the top Incident Code cell and select an appropriate code, then click Okay. You may select up to 3 additional incidents by clicking the code field on the remaining blank lines. Select the most important incident code first.
9. Selection of code 45 Bullying requires additional information to be entered via a popup.
   • Type of Bullying Incident: Verbal, Emotional, Physical, Electronic (Cyberbullying).
   • Motivations
   • Subtype
10. If there are any witnesses to the incident, their names may be entered in the Witnesses field.
11. Select the Evidence from the pick list if any evidence exists.
12. In the Remarks area, type in a description of the incident.
13. Click on the RefPG2 tab at the bottom left of the screen to change to page 2 of the referral.
14. Enter the actions that you took as the teacher. If Code 06 Referred to Office is selected the principal and disciplinarians will receive an email notifying them of the new referral.
15. Select the type of parent contact; enter the date of the contact.
16. If there are any Recommendations to enter, type them in the Recommendations field, then select the date.
17. Enter the Motivation for the incident in the Motivation field.
18. You may enter additional perpetrators of the incident in the Perpetrator field. By selecting additional perpetrator(s) page 1 and page 2, discipline information will be created for these additional students when this first record is saved. If this is a bullying incident you are required to select the victim(s) and other perpetrator(s).
19. The Admin and Comments pages will not have any info on them at this time. You do not have permission to enter any data on these pages but you may view the disciplinarian administrative decision later via the gear box for the student.
20. Click the Save button at the bottom of the screen. Then click the red X at the top right to return to the WebGradeBook.

How-to for Administrators, Counselors, and other Staff

1. Click on Discipline
2. Click on Discipline Posting under Entry
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. Click OK
5. On RefPG1, left mouse click in the Name field and select the student from the alpha list that appears
6. If this is a bus referral select the check box on the right side of the screen under the student information
7. Left mouse click in the staff field and select the staff that reported the discipline incident; use the tabs at the bottom of the staff list to change from TEA to ADM, BUS, SCH, DST
8. Select the date and time of the incident. Be sure to select the "CODE" and the "LOC" that best describes the time and location
9. Select the Incident(s). Select as many as 4 incidents that best describes the behavior of the student
10. If the incident is a bullying incident (code 45) a new window will appear and you will need to select a type code (aggression code) along with a motivation code
11. Enter any witnesses to the event using the top line of the Witness section to select each witness
12. If evidence exists, select it from the dropdown list in the evidence field
13. Type the remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form
14. Click on the RefPG2 tab at the bottom of the screen
15. Select Teacher action(s). NOTE: if action 06 is selected an email will be sent to the school disciplinarian
16. Select parent contact method and contact date
17. Type teacher remarks and recommendations
18. Enter date employee signed the form
19. Enter motivation for the behavior from the dropdown list
20. Select any victims if applicable (required for bullying incidents)
21. Using the top line of the perpetrators section enter additional perpetrators if applicable (after saving the record the name of the student on Pg 1 will also be displayed in the perpetrators list on Pg 2).
    • NOTE: By entering additional perpetrators, Pg1 and Pg2 info will be created for all perpetrators when the first student record is saved
22. Click on the Admin tab at the bottom of the screen
23. Select up to 4 actions taken by administrator
24. If there is a suspension related to the bullying incident, the selection of code 35 in the suspension info window will have the type and motivation already selected from Pg1 bullying selection
25. Enter administrative comments
26. Enter the date disciplinarian signed the discipline form
27. Select administrator entering/signing the form
28. Enter additional information related to other agencies involved, level of injury if applicable, or event related to hate/bias, drugs, alcohol, or gangs
29. Click on the Comments tab at the bottom of the referral page.
30. Enter comments made by the student and/or the parent.
31. Enter the date the comments were made.
32. Enter the student or parent’s name that made the comment.
33. Save the referral using the Save button at the bottom of the screen.