Posting Student Discipline

Video How-to

Posting Student Discipline video

How-to for Teachers

1. Open WebGradebook
2. Verify the Year found at the bottom left of the screen.
3. The default Teacher's name is based on the security settings for the user.
4. Select the Course and the Grading Period.
5. Select the Student by clicking on the student’s name.
6. Click the Discipline button at the top of the window.
7. The RefPG1 will be displayed with some information about the student and the incident already filled in.
8. Verify Code (time code) and Location. These values default to 02 (during class) and 13 01 Classroom.
   • To change either the Code or Location, click the field and make your selection from the list and click Ok.
9. Click in the top Incident Code cell and select an appropriate code, then click Okay. You may select up to 3 additional incidents by clicking on the next field(s). Select the most important incident code first.
   • Note: selecting a weapon incident and a bullying incident will result in additional pop-up windows requesting additional required information about the incident.
10. If there are any witnesses to the incident, their names may be entered in the Witnesses field.
11. Select the Evidence from the pick list if any evidence exists.
12. In the Remarks area, type in a description of the incident.
13. Click on the RefPG2 tab at the bottom left of the screen to change to page 2 of the referral.
14. Enter the actions that you took as the teacher. If Code 06 Referred to Office is selected the principal and disciplinarians will receive an email notifying them of the new referral.
15. Select the type of parent contact; enter the date of the contact.
16. If there are any Recommendations to enter, type them in the Recommendations field, then select the date.
17. Enter the Motivation for the incident in the Motivation field.
18. You may enter additional perpetrators of the incident in the Perpetrator field. By selecting additional perpetrator(s) page 1 and page 2, discipline information will be created for these additional students when this first record is saved. If this is a bullying incident you are required to select the victim(s) and other perpetrator(s).
19. The Admin and Comments pages will not have any info on them at this time. You do not have permission to enter any data on these pages but you may view the disciplinarian administrative decision later via the gear box for the student.
20. Click the Save button at the bottom of the screen. Then click the red X at the top right to return to the WebGradeBook.

How-to for Administrators, Counselors and other Staff

1. Click on Discipline
2. Click on Discipline Posting under Entry
3. Check the Discipline Posting setup box
   • Select the desired Year
   • District and School should be defaulted based on security
4. Click OK
5. On RefPG1, left mouse click in the Name field and select the student from the alpha list that appears
6. If this is a bus referral select the check box on the right side of the screen under the student information
7. Left mouse click in the staff field and select the staff that reported the discipline incident; use the tabs at the bottom of the staff list to change from TEA to ADM, BUS, SCH, DST
8. Select the date and time of the incident. Be sure to select the "CODE" and the "LOC" that best describes the time and location
9. Select the Incident(s). Select as many as 4 incidents that best describes the behavior of the student
10. Enter any witnesses to the event using the top line of the Witness section to select each witness
11. If evidence exists, select it from the dropdown list in the evidence field
12. Type the remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form
13. Click on the "RefPG2" tab at the bottom of the screen
14. Select Teacher action(s). NOTE: if action 06 is selected an email will be sent to the school disciplinarian
15. Select parent contact method and contact date
16. Type teacher remarks and recommendations
17. Enter date employee signed the form
18. Enter motivation for the behavior from the dropdown list
19. Select any victims if applicable (required for bullying incidents)
20. Using the top line of the perpetrators section enter additional perpetrators if applicable (after saving the record the name of the student on Pg 1 will also be displayed in the perpetrators list on Pg 2). NOTE: By entering additional perpetrators, Pg1 and Pg2 info will be created for all perpetrators when the first student record is saved
21. Click on the Admin tab at the bottom of the screen
22. Select up to 4 actions taken by administrator
23. Enter administrative comments
24. Enter the date disciplinarian signed the discipline form
25. Select administrator entering/signing the form
26. Enter additional information related to other agencies involved, level of injury if applicable, or event related to hate/bias, drugs, alcohol, or gangs
27. Click on the Comments tab at the bottom of the referral page
28. Enter comments made by the student and/or the parent
29. Enter the date the comments were made
30. Enter the student or parent’s name that made the comment
31. Save the referral using the Save button at the bottom of the screen

Time Saving Feature

Note: This feature is only for Administrators, Counselors, and other Staff.

Video How-to

Posting Multiple Referrals video

NOTE--There is a time saving feature for posting referrals.

1. If you are entering multiple referrals for different students, move to RefPG1.
2. Click on the student name field and select a different student name.
3. A dialog box will appear with two choices:
   • Create a new referral for the new student selected?

   This option will duplicate the referral for the newly selected student.

   • Change the existing referral to the new student?

   This option will change the existing referral to the new student. The original student's referral will no longer exist.

4. After making the selection, click OK.
5. Continue editing the new student's referral as needed.
6. After editing the new referral, be sure to save the changes.