Posting Suspension

Video How-to

Post Student Suspension video

How-to for Teachers

Teachers do not have permission to post Suspension information. Teachers can view the administrative decisions related to a student's referral using the following steps.

1. Open WebGradebook and select the class in which the student is enrolled.
2. Select the student by clicking the student's name.
3. Click the iGear icon.
4. Select Discipline
5. A list of all of the student's referrals will be displayed.
6. Select the referral you want to review.
7. A summary box will appear with 4 sections for Referral information, suspension information (ISS, OSS, and bus suspensions), DOE information (info sent to the state department of education) and expulsion information.

How-to for Administrators, Counselors and other Staff

1. Log into WebPams
2. Click on "Discipline"
3. Click on "Discipline Posting" under "Entry"
4. Check the Discipline Posting setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security
5. Click "OK"
6. On "RefPG1", left mouse click in the "Name" field and select the student from the alpha list that appears
7. If this is a bus referral select the check box on the right side of the screen under the student information
8. Left mouse click in the staff field and select the staff that reported the discipline incident; use the tabs at the bottom of the staff list to change from TEA to ADM, BUS, SCH, DST
9. Select the date and time of the incident. Be sure to select the "CODE" and the "LOC" that best describes the time and location
10. Select the Incident(s). Select as many as 4 incidents that best describes the behavior of the student
11. Enter any witnesses to the event using the top line of the Witness section to select each witness
12. If evidence exists, select it from the dropdown list in the evidence field
13. Type the remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form
14. Click on the "RefPG2" tab at the bottom of the screen
15. Select Teacher action(s). NOTE: if action 06 is selected an email will be sent to the school disciplinarian
16. Select parent contact method and contact date
17. Type teacher remarks and recommendations
18. Enter date employee signed the form
19. Enter motivation for the behavior from the dropdown list
20. Select any victims if applicable (required for bullying incidents)
21. Using the top line of the perpetrators section enter additional perpetrators if applicable (after saving the record the name of the student on Pg 1 will also be displayed in the perpetrators list on Pg 2). NOTE: By entering additional perpetrators, Pg1 and Pg2 info will be created for all perpetrators when the first student record is saved
22. Click on the "Admin" tab at the bottom of the screen
23. If the referral results in a suspension, select action code for OSS or code for ISS
24. A new window will appear for information related to the suspension days/dates
25. Indicate whether or not the incident resulted in a recommended expulsion according to district discipline policy
26. Select the number of days and the start date. Click the Calc button and the system will determine the return date
27. Enter the incident code. If there is a weapon involved you will have to select the weapon type
28. Select up to 3 other actions taken by administrator
29. Enter administrative comments
30. Enter the date disciplinarian signed the discipline form
31. Select administrator entering/signing the form
32. Enter additional information related to other agencies involved, level of injury if applicable, or event related to hate/bias, drugs, alcohol, or gangs
33. Click on the "Comments" tab at the bottom of the referral page
34. Enter comments made by the student and/or the parent
35. Enter the date the comments were made
36. Enter the student or parent’s name that made the comment
37. Save the referral using the Save button at the bottom of the screen