Audit Local Course Catalog

Video How-to

Audit Local Course Catalog video

This report will audit the course catalog and provide you with a list of error descriptions.

On the left, click on Scheduling

Click on the arrow to the left of Lists

Under Lists, select Audit Local Course Catalog

Setup Box Options

District should be defaulted based on security

Check the following items based on user preference:

• By checking the option 'Check for Missing State Codes', any course in the course catalog without an State Course Code will be reported
• By checking the option 'Check for State Codes not in the State Course Catalog', any course that has a state code that is no longer apart of the State Course Catalog will be reported
• By checking the option 'Check for Missing Course Credit Assignment', any course that does not have a credit value will be reported
• By checking the option 'Check for Missing Course Grade Assignment', any course that does not have a grade level will be reported
• By checking the option 'Check for Missing Course Group Code', any course that do not have a group code will be reported
• By checking the option 'Check for Duplicate Course Names/Grades', any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported
• By checking the option 'Check to Omit Obsolete Courses from Course Catalog', any course with the honor code of 'O' will not be included on this report
• By checking the option 'Check to Omit Course Code 999999 from list', any course with the state code of 999999 will not be included on this report
• By checking the option 'Check for Missing Semester Values', any course that does not have the number of semesters listed will be reported
• By checking the option 'Check .5 Credit Sem/Num Period Values', the number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported
• By checking the option 'Check for Private School State Codes', any course with a private school state code while not being a private school will be reported

Click OK

A list of courses considered to be in error will appear on the screen. The reason for the error will be in the last column on the right.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

Local Name - name of course

Local ID - ID number of the course

State Code - state code of the course