Post Multiple Checkouts

Video How-to

Post Multiple Checkouts to a Student video

How-to

1. On the navigation panel left, click on Attendance.
2. Under Entry, select Post Attendance.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. The next items are not found on the standard setup options document.
   • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
     • Select the appropriate code as a default code.
   • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
   • Check Show Keyboard to be able to see the alpha keys in addition to the search box.
   • Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
   • Verify the number of minutes for Lunch and for Non-Instr Minutes.
   • Click OK.
5. To get a list of students:
   • Click on the Students button at the bottom of the screen to get a complete list of the schools students.
   • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
   • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
6. If a student has an existing absence with a check-in and they are checking out, go to that student and click on the existing checkout time.
7. A list of options appear on the screen. Select the first option, Post New / Multiple Checkout(s).
8. A list of attendance codes will appear. Select the appropriate checkout code. A new checkout record will appear.

Note: By creating multiple check-ins and checkouts, only the most recent transaction will be visible. To view earlier attendance records, place the mouse arrow over the student's name. A gear will appear to the right of the student's name. Click on the gear. A list of options will appear. Click on Attendance By Day.