Difference between revisions of "Entering Confidential, Site and Contract Information"
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*'''NOTE:''' Site/Contract information is required for an employee to appear on an employee list in other components of the system. | *'''NOTE:''' Site/Contract information is required for an employee to appear on an employee list in other components of the system. | ||
#'''Year'''--four digit school session (ex. 1213, 1314, etc) | #'''Year'''--four digit school session (ex. 1213, 1314, etc) | ||
− | #'''Site Code'''--six digit site code where the employee is assigned | + | #'''Site Code'''-- has to be a '''six''' digit site code where the employee is assigned |
#'''Site Flag'''--home site Y or N; if assigned to multiple sites, only one site can have the Y flag | #'''Site Flag'''--home site Y or N; if assigned to multiple sites, only one site can have the Y flag | ||
#'''Alt Site'''--the site that is reported to the state; if field is blank, then the value in the Site field is reported. | #'''Alt Site'''--the site that is reported to the state; if field is blank, then the value in the Site field is reported. | ||
Line 34: | Line 34: | ||
#'''Salary Type Code 2-5'''--additional type codes as needed; must be a code for each salary amount | #'''Salary Type Code 2-5'''--additional type codes as needed; must be a code for each salary amount | ||
#*'''Note'''--Total salary amounts must equal the Salary on the Confidential record | #*'''Note'''--Total salary amounts must equal the Salary on the Confidential record | ||
− | |||
====Confidential Information Data Elements==== | ====Confidential Information Data Elements==== |
Revision as of 05:04, 16 June 2014
Video
Entering Confidential, Site and Contract Information video
Entry of Site/Contract and Confidential Information
- Click the Confidential tab at the bottom of the Human Resource Master screen.
- OR
- Click any one of the following three fields on the right side of the screen: Confidential, Site, or Contract.
- The next screen will have two sections: Confidential at the top and Site/Contract at the bottom.
- Information in the Site/Contract area is required for the employee to appear on employee lists in other components of the system.
- It is optional to enter the Confidential information at this time but will be needed for PEP submissions.
- Refer to the sections below related to the data elements for each of these sections.
- After entering data for one of these sections on its top blank line, click the save cell at the right end of the line.
- Repeat using the top blank line in the other section and click the save cell at the right end of the line.
Site/Contract Information Data Elements
- NOTE: Site/Contract information is required for an employee to appear on an employee list in other components of the system.
- Year--four digit school session (ex. 1213, 1314, etc)
- Site Code-- has to be a six digit site code where the employee is assigned
- Site Flag--home site Y or N; if assigned to multiple sites, only one site can have the Y flag
- Alt Site--the site that is reported to the state; if field is blank, then the value in the Site field is reported.
- Emp Begin Date--first day of employment for current school year
- Object Code--three digit code for position such as supervisor, teacher, clerical, etc
- Function Code--four digit code for specific position such as principal, elementary teacher, secondary teacher, secretary, etc
- Emp End Date--last day of employment for current school year
- Annual Minutes Worked--actual minutes worked; must be less than or equal to product of Contract Day Count and Workday Minute Count on the Confidential record.
- Salary Amount 1--amount of salary; can be total salary or can be partial salary (required additional salary amounts)
- Fund Account Code 1--account code for Salary Amount 1; required for each salary amount
- Salary Type Code 1--type code for Salary Amount 1; required for each salary amount
- Salary Amount 2-5--additional salary amounts as separated by financial office
- Fund Account Code 2-5--additional account codes as needed; must be a code for each salary amount
- Salary Type Code 2-5--additional type codes as needed; must be a code for each salary amount
- Note--Total salary amounts must equal the Salary on the Confidential record
Confidential Information Data Elements
- NOTE: Confidential Information is required for PEP submission.
- Year--four digit school session (ex. 1213, 1314, etc)
- Years Count--number of years experience for salary determination
- Sabbatical Status--portion of school year in which sabbatical is being taken
- PIP Salary Amount--salary source from PIP participation
- Total Salary Amount--amount of annual salary; total of each salary amount on Site/Contract record must equal this amount
- Salary Reduction--indication of why salary is not standard amount for position of this employee
- Employee Type--either full time or part time
- Contract Day Count--the number of days a full time employee would work even if this employee is part time
- Workday Minute Count--the number of minutes per day a full time employee would work even if this employee is part time