Difference between revisions of "Entering Confidential, Site and Contract Information"
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#'''Contract Day Count''' - The number of days a full time employee would work even if this employee is part time ('''Contract Day Count''' X '''Workday Minute Count''' = '''Annual Minutes Worked) | #'''Contract Day Count''' - The number of days a full time employee would work even if this employee is part time ('''Contract Day Count''' X '''Workday Minute Count''' = '''Annual Minutes Worked) | ||
#'''Workday Minute Count''' - The number of minutes per day a full time employee would work even if this employee is part time ('''Contract Day Count''' X '''Workday Minute Count''' = '''Annual Minutes Worked''') | #'''Workday Minute Count''' - The number of minutes per day a full time employee would work even if this employee is part time ('''Contract Day Count''' X '''Workday Minute Count''' = '''Annual Minutes Worked''') | ||
− | #'''Tenure Status''' - Code that indicates whether an employee '''Has tenure (01)''', '''Does not have tenure (02)''', if an employee '''Had tenure but lost it (03)''', or if a tenure does not apply for an employee (00) (i.e., charter school or not a teacher). The nightly data refresh will update the tenure information in JCampus HR. | + | #'''Tenure Status''' - Code that indicates whether an employee '''Has tenure (01)''', '''Does not have tenure (02)''', if an employee '''Had tenure but lost it (03)''', or if a tenure does not apply for an employee (00) (i.e., charter school or not a teacher). The nightly data refresh will update the tenure information in JCampus HR. PEP import is available under HR->Loaders-> PEP Import. This will import tenure data. |
#'''Tenure Reason''' - Code that indicates the reason (if applicable) that an employee lost tenure. Required if '''Tenure Status''' equals 03. | #'''Tenure Reason''' - Code that indicates the reason (if applicable) that an employee lost tenure. Required if '''Tenure Status''' equals 03. | ||
#'''Tenure Added''' - The date on which an employee received tenure. Required if '''Tenure Status''' equals 01. | #'''Tenure Added''' - The date on which an employee received tenure. Required if '''Tenure Status''' equals 01. |
Revision as of 09:37, 4 November 2016
Video
Entering Confidential, Site and Contract Information video
Entry of Site/Contract and Confidential Information
- Click the Confidential tab at the bottom of the Human Resource Master screen.
- OR
- Click any one of the following three fields on the right side of the screen: Confidential, Site, or Contract.
- The next screen will have two sections: Confidential at the top and Site/Contract at the bottom.
- Information in the Site/Contract area is required for the employee to appear on employee lists in other components of the system.
- It is optional to enter the Confidential information at this time but will be needed for PEP submissions.
- Refer to the sections below related to the data elements for each of these sections.
- After entering data for one of these sections on its top blank line, click the save cell at the right end of the line.
- Repeat using the top blank line in the other section and click the save cell at the right end of the line.
Site/Contract Information Data Elements
- NOTE: Site/Contract information is required for an employee to appear on an employee list in other components of the system.
- Year--four digit school session (ex. 2013, 2014, etc)
- Site Code-- has to be a six digit site code where the employee is assigned
- Site Flag-- The home site of the employee needs to be Y (yes). If assigned to multiple sites, only one site can have the Y flag to show it as the home site and the other sites should have a N (no).
- Alt Site--the site that is reported to the state; if field is blank, then the value in the Site field is reported.
- Emp Begin Date--first day of employment for current school year
- Object Code--three digit code for position such as supervisor, teacher, clerical, etc
- Function Code--four digit code for specific position such as principal, elementary teacher, secondary teacher, secretary, etc
- Emp End Date--last day of employment for current school year
- Annual Minutes Worked--actual minutes worked; the total must be less than or equal to the total of multiplying the Contract Day Count and Workday Minute Count (see below) EX: Contract Day Count X Workday Minute Count = Annual Minutes Worked
- Salary Amount 1--amount of salary; can be total salary or can be partial salary (required additional salary amounts)
- Fund Account Code 1--account code for Salary Amount 1; required for each salary amount
- Salary Type Code 1--type code for Salary Amount 1; required for each salary amount
- Salary Amount 2-5--additional salary amounts as separated by financial office
- Fund Account Code 2-5--additional account codes as needed; must be a code for each salary amount
- Salary Type Code 2-5--additional type codes as needed; must be a code for each salary amount
- Note--Total salary amounts must equal the Salary on the Confidential record
Confidential Information Data Elements
- NOTE: Confidential Information is required for PEP submission.
- Year - Four digit school session (ex. 2013)
- Years Count - Number of years experience for salary determination
- Sabbatical Status - Portion of school year in which sabbatical is being taken
- PIP Salary Amount - Salary source from PIP participation
- Total Salary Amount - Amount of annual salary; total of each salary amount on Site/Contract record must equal this amount
- Salary Reduction - Indication of why salary is not standard amount for position of this employee
- Employee Type - Either full time or part time
- Contract Day Count - The number of days a full time employee would work even if this employee is part time (Contract Day Count X Workday Minute Count = Annual Minutes Worked)
- Workday Minute Count - The number of minutes per day a full time employee would work even if this employee is part time (Contract Day Count X Workday Minute Count = Annual Minutes Worked)
- Tenure Status - Code that indicates whether an employee Has tenure (01), Does not have tenure (02), if an employee Had tenure but lost it (03), or if a tenure does not apply for an employee (00) (i.e., charter school or not a teacher). The nightly data refresh will update the tenure information in JCampus HR. PEP import is available under HR->Loaders-> PEP Import. This will import tenure data.
- Tenure Reason - Code that indicates the reason (if applicable) that an employee lost tenure. Required if Tenure Status equals 03.
- Tenure Added - The date on which an employee received tenure. Required if Tenure Status equals 01.
- Tenure Lost - The date on which an employee lost tenure. Required if Tenure Status equals 03.