Entering Confidential, Site and Contract Information

Video

Entering Confidential, Site and Contract Information video

Entry of Site/Contract and Confidential Information

1. Click the Confidential tab at the bottom of the Human Resource Master screen.

   OR

2. Click any one of the following three fields on the right side of the screen: Confidential, Site, or Contract.
3. The next screen will have two sections: Confidential at the top and Site/Contract at the bottom.
4. Information in the Site/Contract area is required for the employee to appear on employee lists in other components of the system.
5. It is optional to enter the Confidential information at this time but will be needed for PEP submissions.
6. Refer to the sections below related to the data elements for each of these sections.
7. After entering data for one of these sections on its top blank line, click the save cell at the right end of the line.
8. Repeat using the top blank line in the other section and click the save cell at the right end of the line.

Site/Contract Information Data Elements

• NOTE: Site/Contract information is required for an employee to appear on an employee list in other components of the system.

1. Year--four digit school session (ex. 2013, 2014, etc)
2. Site Code-- has to be a six digit site code where the employee is assigned
3. Site Flag-- The home site of the employee needs to be Y (yes). If assigned to multiple sites, only one site can have the Y flag to show it as the home site and the other sites should have a N (no).
4. Alt Site--the site that is reported to the state; if field is blank, then the value in the Site field is reported.
5. Emp Begin Date--first day of employment for current school year
6. Object Code--three digit code for position such as supervisor, teacher, clerical, etc
7. Function Code--four digit code for specific position such as principal, elementary teacher, secondary teacher, secretary, etc
8. Emp End Date--last day of employment for current school year
9. Annual Minutes Worked--actual minutes worked; the total must be less than or equal to the total of multiplying the Contract Day Count and Workday Minute Count (see below) EX: Contract Day Count X Workday Minute Count = Annual Minutes Worked
10. Salary Amount 1--amount of salary; can be total salary or can be partial salary (required additional salary amounts)
11. Fund Account Code 1--account code for Salary Amount 1; required for each salary amount
12. Salary Type Code 1--type code for Salary Amount 1; required for each salary amount
13. Salary Amount 2-5--additional salary amounts as separated by financial office
14. Fund Account Code 2-5--additional account codes as needed; must be a code for each salary amount
15. Salary Type Code 2-5--additional type codes as needed; must be a code for each salary amount
    • Note--Total salary amounts must equal the Salary on the Confidential record

Confidential Information Data Elements

• NOTE: Confidential Information is required for PEP submission.

1. Year - Four digit school session (ex. 2013)
2. Years Count - Number of years experience for salary determination
3. Sabbatical Status - Portion of school year in which sabbatical is being taken
4. PIP Salary Amount - Salary source from PIP participation
5. Total Salary Amount - Amount of annual salary; total of each salary amount on Site/Contract record must equal this amount
6. Salary Reduction - Indication of why salary is not standard amount for position of this employee
7. Employee Type - Either full time or part time
8. Contract Day Count - The number of days a full time employee would work even if this employee is part time (Contract Day Count X Workday Minute Count = Annual Minutes Worked)
9. Workday Minute Count - The number of minutes per day a full time employee would work even if this employee is part time (Contract Day Count X Workday Minute Count = Annual Minutes Worked)
10. Tenure Status - Code that indicates whether an employee Has tenure (01), Does not have tenure (02), if an employee Had tenure but lost it (03), or if a tenure does not apply for an employee (00) (i.e., charter school or not a teacher).
11. Tenure Reason - Code that indicates the reason (if applicable) that an employee lost tenure. Required if Tenure Status equals 03.

• Teacher tenure data entered into JCampus:

• The nightly data refresh is now accepting teacher tenure input, and will update the information in JCampus HR.
• The input of data via PEP file upload is not yet ready to accept teacher tenure data..

1. Tenure Added - The date on which an employee received tenure. Required if Tenure Status equals 01.
2. Tenure Lost - The date on which an employee lost tenure. Required if Tenure Status equals 03.

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