Attendance By Course and History

Video How-to

Attendance By Course and History video

YOU MUST HAVE A BELL SCHEDULE TO MAKE THIS PROGRAM WORK CORRECTLY

1. On the left, Click on Attendance.
2. Under Count, select Attendance By Course And History.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. The next items are not found on the standard setup options document.
   • Place a check in the Only box to limit to that school only
   • From and To dates are to be set for your time span using the calendar or the drop down boxes
   • Full (semester) Threshold: Enter number of days being searched for in two or four semester courses (full year courses).
     1. Select greater than/equal to option.
   • Half (semester) Threshold: Enter number of days being searched for in one semester courses (1/2 year courses).
     1. Select greater than/equal to the number of absences to be shown.
   • Select codes to be skipped by clicking in the rectangle and then selecting the codes.
   • Leave Students blank for all students to be selected or click in the field and place checks by the student(s) needed
   • The six small squares below the Students field can be selected as needed by the school (normally the squares show Half/Full totals in history)
   • Select either Address or Signature to be printed on the letters created by this report.
   • Check Update Manually Posted Grades if a manually entered grade needs to be updated with the attendance failure asterisk(*).
   • Select the Marking Period that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).
   • To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check Hide <= and then select the alpha grade from the drop down.
   • To remove students from the list that made a certain numeric grade (0-100) or lower, check Hide <= and then enter the numeric grade.
   • If Auto Fail is to be used at the end of a Term or Semester, select the marking period to which the attendance failure asterisk(*) will be posted by clicking in the Marking Period to Post * field.
   • Remove * from selected marking period grades will allow the user to undo an attendance failure asterisk (*) by using the Auto Fail button.
   • If Letters are to be printed with this report:
     1. Click the Letters button.
     2. A Letter Options box will appear. Click in the field to the right of Letter:.
     3. Select the appropriate letter by selecting the small square to the left of the letter title.
     4. Before selecting the letter, the letter can be previewed by selecting Preview at the bottom.
     5. If the letter is appropriate, click OK and Letter Options box disappears.
5. Select OK at the bottom of the setup box.
6. A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The program uses the Letter Log Report to make this determination.
7. If you want all students to receive a letter, select the small square to the left of each name.
8. Select print letters.
9. The letter(s) appears ready to print.
10. A history of the student’s absences can be selected by clicking on the History tab. This will give a complete history of absences for all or a specific student.
11. The Auto Fail button will post failures automatically – All grades with a record type selected on the set-up will have an F* placed inside for all courses that you have selected for that student.
    • Place a check beside the student’s name/course, click on Auto Fail and answer the questions.
    • You can check the failures in Post Grades By Student or by clicking the Gear icon and choosing Grades.
    • If the option Remove * from selected marking period grades was selected on the setup box, the user needs to choose all student`s who are to be auto failed. So do a "Select All" and then "Unselect". Now choose the students that need to be failed. Those left unselected will have the attendance failure asterisk (*) removed for the marking periods selected on the setup box.
      1. NOTE: Unselecting all students will not remove the attendance failure asterisk (*) from all students. It is a standard practice in JCampus that if no options are selected, then the user has selected all options. Example: If no grades are selected on the setup box, all grades have been selected for running the program. Therefore, if no students have been selected to auto fail, then all students have been selected.
    • Once the Auto Fail process has been completed, the user will be provided with a list of those students who have attendance failure asterisk (*) for the selected marking period and a list of who have had the attendance failure asterisk (*) removed.

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