Difference between revisions of "Student Message - Record Voice"

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====Setup 1====
 
====Setup 1====
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#Select the desired '''Year'''.
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'''Setup Box Options'''
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#'''District''', and '''School''' should be defaulted based on security.  If security permits, click in the '''School''' field to select the desired school.
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#'''Grades''' should be left blank if all grade levels are to be included into the call.  Otherwise click in the box to the right of '''Grades''' to select the desired grade level to be included.
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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#'''Gender''' should be left blank if both genders are to be included into the call.  Otherwise, click in the box to the right of '''Gender''' to select the desired ethnicities to be included.
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#'''Ethnic''' should be left blank if all ethnicities are to be included into the call.  Otherwise, click in the box to the right of '''Ethnic''' to select the desired ethnicities to be included.
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For other set up values not listed in the standard set up list:
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#'''Homeroom''' will only call students who are in the homeroom teacher's class selected.  Leave blank to call all students regardless of homeroom teacher.
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#'''Counselor''' will only call students who are a part of the counselor's group that has been selected.  Leave blank to call all students regardless of counselor.
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*Check '''1 call per household''' to have the program only make one call per household.
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#'''Club''' will only call students who are in the club selected.  Leave blank to call all students regardless of club.
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*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
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#'''Sport''' will only call students who are in the sport selected.  Leave blank to call all students regardless of sport.
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*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
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#'''A.M. Bus''' and '''P.M. Bus''' will only call students who are on the buses selected in each field.  Leave blank to call all students regardless of bus.
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*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
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#Check '''1 call per household''' to have the program only make one call per household.
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*Select Staff Groups:  Click here to limit the '''staff''' only by a selected group.
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#Check '''Show Remote Only''' to call only those students that are remotely scheduled.
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**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
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#'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
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*'''Select Individual Staff''':  Click to select individual staff members.   
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#If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
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**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
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#'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
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*'''Phone Type''':  Click to select the type of phone number to communicate to.   
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#Select Staff Groups:  Click here to limit the '''staff''' only by a selected group.
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**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
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#*'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
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*Click '''Next''' to move to the next step in the create message process.
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#'''Select Individual Staff''':  Click to select individual staff members.   
 
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#*'''NOTE:'''  Clicking the box in the upper left will select all staff members.
 
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#'''Phone Type''':  Click to select the type of phone number to communicate to.   
 
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#*Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 
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#Click '''Next''' to move to the next step in the create message process.
 
  
 
====Setup 2====
 
====Setup 2====

Revision as of 12:24, 18 July 2015

Video

Student Event Messages - Record Voice video

Getting Started

  1. It is a good idea to compose a script of what is to be recorded before starting this task.
  2. To place an Emergency Call, click on the red triangle in the top right corner of the screen, then click Student. This will skip having to browse the navigation panel of WebPams and go directly to Setup Box 1 described below.
    • Emergency icon.png
  3. Otherwise, on the left, click on Communication.
  4. Under the heading Entry, click on Student Event Messages.

Setup 1

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Check 1 call per household to have the program only make one call per household.
  • Select Individual Students will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
  • If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
  • Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
  • Select Staff Groups: Click here to limit the staff only by a selected group.
  • Select Individual Staff: Click to select individual staff members.
    • NOTE: Clicking the box in the upper left will select all staff members.
  • Phone Type: Click to select the type of phone number to communicate to.
    • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
  • Click Next to move to the next step in the create message process.

Setup 2

  1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
  2. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
    • If no date and time is selected, the message will go out in the next call interval.
  3. Click Next to move to the next step in the create message process.

Setup 3

  1. Select Record Voice Message and click Next.
  2. The New Voice Message window will display. Follow the six steps on the screen. At the end of recording process, a recording ID code will be given.
  3. Write down the code, then enter the recording ID code in the field labeled "6. Enter the message ID below and hang up:" as shown below.
    • Voice record directions idcode.png
  4. After entering the recording ID code, hang up the phone used to make the recording.
  5. Click OK. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
  6. Click Yes to continue with the message delivery, or click No to return to the recording options.
  7. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

  1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.



Communication Main Page
Student Event Messages Page
Retrieved from EDgear Wiki