Difference between revisions of "Daily Absentee List"
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===Setup Options=== | ===Setup Options=== | ||
| − | + | To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''. | |
| − | + | ||
| − | + | For other set up values not listed in the standard set up list: | |
| − | + | ||
| − | + | Select'''Detail Report''' to get detailed list of students and their detailed attendance records. | |
| − | + | ||
| − | + | If '''Detailed Report''' is selected, other options become available at the bottom of the setup screen. | |
| − | + | ||
| − | + | By checking '''Phone #''', the student's phone number will be printed on the report | |
| − | + | ||
| − | + | By checking '''Legend''', an explanation of the attendance headers will be printed out | |
| − | + | ||
| − | + | ||
| − | + | Select '''Summary Report''' to get a list of students and the number of days they have been absent. | |
| − | + | If '''Summary Report''' is selected, other options become available at the bottom of the setup screen: | |
| − | + | *'''Over Days''' allows the printing of students with a range of days absent. Set the range as desired | |
| − | + | *'''Equal Days''' allows the printing of students with a specific amount of days absent. Set the number of days that's desired | |
| − | + | *By checking '''Policy''', a policy letter will print out as well as the attendance letter | |
| − | + | *By checking '''History''', a detailed attendance history will print out with the attendance letter | |
| − | + | '''Skip Codes''' allows the program to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes to skip and click "OK" | |
| − | + | ||
| − | + | If '''Check In After''' is checked, the results will be limited to show attendance records with doctor's notes that were posted within the specified date range and attendance records with a check that occurred after the specified time. (To view records without check-ins, set the check-in time to the end of school and the checkout time to any time you wish within the school hours) | |
| − | + | ||
| − | + | If '''Check Out After''' is checked, the results will be limited to show attendance records with checkout times that are after the specified time | |
| − | + | *If '''Active''' is checked, only students who are currently enrolled will be listed | |
| − | + | *If '''Full Day''' is checked, only full day absences will be considered for the report | |
| − | + | *If '''Tardies''' is checked, only students with tardy to class codes will be listed | |
| − | + | *If '''Skips''' is checked, only students with skip codes will be listed | |
| − | + | ||
| − | + | If letters need to be printed, click '''Letters''' at the bottom of the setup box. A '''Letter Options''' window will appear | |
| − | + | The '''Letters Options''' window is divided into two areas. '''Letters''' and '''Policy Statement'''. In each area, are three selection boxes labeled with the grades levels each box represents. Grades 1-3, 4-8, and 9-12. Click in the selection box in the area and grade range desire | |
| − | + | *After click in the selection box a list of letters or policies will appear. Select the appropriate letter and click '''OK''' | |
| − | + | *After all desired letters and/or policies have been selected, click '''Ok''' | |
| − | + | ||
| − | + | To e-mail the report to staff members, click the '''Email''' button at the bottom of the setup box | |
| − | + | *The '''Email Options''' window will appear. Check the box '''Use Email''' to send the report out using email | |
| − | #*In the | + | *Check '''Central Office''' to send the e-mail from a central office address |
| − | #*In the | + | #*In the '''To''': field, type the e-mail address of the employees to send the report to or click the '''Teacher Email''' button at the bottom to select the teachers to send the report |
| − | #*Click | + | #*In the '''From''': field, type the e-mail address of the person sending the report |
| − | #Click | + | #*Click '''OK''' |
| + | #Click '''OK''' on the setup box when all options have been set correctly | ||
===How-to=== | ===How-to=== | ||
Revision as of 14:28, 6 February 2015
Video
Getting Started
- On the left navigation panel, click on "Attendance".
- Under "Lists", select "Daily Absentee List".
Setup Options
To find definitions for standard setup values, follow this link: Standard Setup Options.
For other set up values not listed in the standard set up list:
SelectDetail Report to get detailed list of students and their detailed attendance records.
If Detailed Report is selected, other options become available at the bottom of the setup screen.
By checking Phone #, the student's phone number will be printed on the report
By checking Legend, an explanation of the attendance headers will be printed out
Select Summary Report to get a list of students and the number of days they have been absent.
If Summary Report is selected, other options become available at the bottom of the setup screen:
- Over Days allows the printing of students with a range of days absent. Set the range as desired
- Equal Days allows the printing of students with a specific amount of days absent. Set the number of days that's desired
- By checking Policy, a policy letter will print out as well as the attendance letter
- By checking History, a detailed attendance history will print out with the attendance letter
Skip Codes allows the program to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes to skip and click "OK"
If Check In After is checked, the results will be limited to show attendance records with doctor's notes that were posted within the specified date range and attendance records with a check that occurred after the specified time. (To view records without check-ins, set the check-in time to the end of school and the checkout time to any time you wish within the school hours)
If Check Out After is checked, the results will be limited to show attendance records with checkout times that are after the specified time
- If Active is checked, only students who are currently enrolled will be listed
- If Full Day is checked, only full day absences will be considered for the report
- If Tardies is checked, only students with tardy to class codes will be listed
- If Skips is checked, only students with skip codes will be listed
If letters need to be printed, click Letters at the bottom of the setup box. A Letter Options window will appear The Letters Options window is divided into two areas. Letters and Policy Statement. In each area, are three selection boxes labeled with the grades levels each box represents. Grades 1-3, 4-8, and 9-12. Click in the selection box in the area and grade range desire
- After click in the selection box a list of letters or policies will appear. Select the appropriate letter and click OK
- After all desired letters and/or policies have been selected, click Ok
To e-mail the report to staff members, click the Email button at the bottom of the setup box
- The Email Options window will appear. Check the box Use Email to send the report out using email
- Check Central Office to send the e-mail from a central office address
- In the To: field, type the e-mail address of the employees to send the report to or click the Teacher Email button at the bottom to select the teachers to send the report
- In the From: field, type the e-mail address of the person sending the report
- Click OK
- Click OK on the setup box when all options have been set correctly
How-to
- The report will appear on the screen. Click "Print" to print the report as shown on the screen
- Click "Print Letters" to print letters for everyone on the report or only those highlighted on the report
