Difference between revisions of "ANS Reports Listing"

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Below is a listing of the '''Scheduled (former "On Demand")''' and '''As It happens''' Automatic Notification Reports that can be scheduled for delivery to desired recipients.
+
Below is a listing of the '''Scheduled''' and '''As It Happens''' Automatic Notification System email reports that can be scheduled for delivery to desired recipients.
Click on the "Name" of the report to see an example.
+
*Staff members must have a a valid work email address entered to receive ANS notification emails. To enter, go to [[Human Resource Master]]> Contact Information field> Email Types/Addresses> and add Email Address Type of Work & add Email Address.
 +
*If a staff member is included in the "Additional Emails" part of [[Discipline Posting]] setup box, the staff member will also receive the Discipline ANS notifications.
 +
Click on the "Name" of the report, if link is available, to see an example.
  
  
  
==='''Scheduled (former "On Demand")'''===
+
==='''Scheduled'''===
 
{| class="wikitable"
 
{| class="wikitable"
 
! style="text-align:center;"|'''Name'''   
 
! style="text-align:center;"|'''Name'''   
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|Attendance
 
|Attendance
 
|The report will generate letters similar to the Attendance by Course and History program based on the setup box information provided. "Delay Days" can reset a term in Attendance by Course and |History by subtracting the number of instructional days from the delay days option, and use that date as the as of date to run the report.
 
|The report will generate letters similar to the Attendance by Course and History program based on the setup box information provided. "Delay Days" can reset a term in Attendance by Course and |History by subtracting the number of instructional days from the delay days option, and use that date as the as of date to run the report.
 +
|----
 +
|[http://wiki.edgear.net/wiki/w/images/b/b7/5Attendance_Comparison_Report.pdf Attendance Comparison Report]
 +
|Attendance
 +
|Report compares Excused Unexcused and Suspension attendance transactions for current year vs prior year by school.
 +
|----
 +
|Attendance Five Day Grading Period Check
 +
|Attendance
 +
|This report lists the students that have been marked absent for five or more days in the current grading period.
 
|----
 
|----
 
|Attendance Posting Report
 
|Attendance Posting Report
 
|Attendance
 
|Attendance
 
|List of schools who did not post attendance for the previous instructional day.
 
|List of schools who did not post attendance for the previous instructional day.
 +
|----
 +
|Attendance Ten Day Check Report
 +
|Attendance
 +
|Lists of students who have ten or more consecutive days of attendance transactions.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/c/c1/3Cumulative_Absences_Report.pdf Cumulative Absence Report]
 
|[http://wiki.edgear.net/wiki/w/images/c/c1/3Cumulative_Absences_Report.pdf Cumulative Absence Report]
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|Attendance
 
|Attendance
 
|This report compares the daily attendance of all schools for today and the previous instructional day and highlights attendance.
 
|This report compares the daily attendance of all schools for today and the previous instructional day and highlights attendance.
 +
|----
 +
|Daily Attendance Count Report
 +
|Attendance
 +
|This report is the count of students in attendance today at the time the report is run.
 +
|----
 +
|Daily Tardy Report
 +
|Attendance
 +
|This report list students that have a tardy attendance code (14) reported on the current day.  In the Select Setup Options, select "Include Total Tardy Count" to add a column to this report that displays the year to date tardies for the student.  Select "Reset Date Range for Term" to use the current terms start date instead of first day of school as the date from.  The user must check them both for the "Reset Date Range for Term" to work correctly.  Total Tardy Count must be checked for the Reset Date Range for Term to work.
 
|----
 
|----
 
|Excessive Absence by Factor
 
|Excessive Absence by Factor
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|Report of absences for the last week by school in the district.
 
|Report of absences for the last week by school in the district.
 
|----
 
|----
|[http://wiki.edgear.net/wiki/w/images/b/b7/5Attendance_Comparison_Report.pdf Attendance Comparison Report]
+
|Late To School Notification
 
|Attendance
 
|Attendance
|Report compares Excused Unexcused and Suspension attendance transactions for current year vs prior year by school.
+
|This report executes when a late to school occurs and will be either the 4th or more late to school transactions during the past 35 calendar day period, or based on the setup box options the select number of times late to school transactions occur within a select number of days.
 
|----
 
|----
|Attendance Five Day Grading Period Check
+
|Roll Call Verification All Report
 
|Attendance
 
|Attendance
|This report lists the students that have been marked absent for five or more days in the current grading period.
+
|This report lists all the classes and homerooms where the teacher has not signed off for the Roll Call Verification today.
|----
 
|Attendance Ten Day Check Report
 
|Attendance
 
|Lists of students who have ten or more consecutive days of attendance transactions.
 
|----
 
|Truancy Letters Report
 
|Attendance
 
|Lists students for each school in the district who fit the definition of truant as of the current day.
 
 
|----
 
|----
 
|Roll Call Verification Classes Report  
 
|Roll Call Verification Classes Report  
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|This report lists all the homeroom teachers that have not signed off for Roll Call verification today.
 
|This report lists all the homeroom teachers that have not signed off for Roll Call verification today.
 
|----
 
|----
|Roll Call Verification All Report  
+
|Truancy Letters Report
 
|Attendance
 
|Attendance
|This report lists all the classes and homerooms where the teacher has not signed off for the Roll Call Verification today.
+
|Lists students for each school in the district who fit the definition of truant as of the current day.
|----
 
|Daily Attendance Count Report
 
|Attendance
 
|This report is the count of students in attendance today at the time the report is run.
 
|----
 
|Daily Tardy Report
 
|Attendance
 
|This report list students that have a tardy attendance code (14) reported on the current day.  In the Select Setup Options, select "Include Total Tardy Count" to add a column to this report that displays the year to date tardies for the student.  Select "Reset Date Range for Term" to use the current terms start date instead of first day of school as the date from.  The user must check them both for the "Reset Date Range for Term" to work correctly.  Total Tardy Count must be checked for the Reset Date Range for Term to work.
 
|----
 
|Late To School Notification
 
|Attendance
 
|This report executes when a late to school occurs and will be either the 4th or more late to school transactions during the past 35 calendar day period, or based on the setup box options the select number of times late to school transactions occur within a select number of days.
 
 
|----
 
|----
 
|Bad Phone Number Report
 
|Bad Phone Number Report
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|This report lists the event calls that are still in the pending status after the schedule time has passed for the current day.
 
|This report lists the event calls that are still in the pending status after the schedule time has passed for the current day.
 
|----
 
|----
|Discipline ISS/OSS List Report  
+
|Bus Suspension Report
 
|Discipline
 
|Discipline
|This report will list all of the students that are suspended in either ISS or OSS for today's date.
+
|This report lists the students that are suspended from the bus on today's date.
 
|----
 
|----
 
|Discipline Days Alert Report
 
|Discipline Days Alert Report
 
|Discipline
 
|Discipline
|List of students suspended today have 4 or more days of discipline. It will break them down in groups according to the number of days.
+
|List of students suspended today have 4 or more days of discipline. It will break them down in groups according to the number of days. It shows the Create Date (Pg 1), Disciplinarian Sign Date (Admin Pg), and the Change Date (Last Saved Date).
 
|----
 
|----
|Bus Suspension Report
+
|Discipline ISS/OSS List Report  
 
|Discipline
 
|Discipline
|This report lists the students that are suspended from the bus on today's date.
+
|This report will list all of the students that are suspended in either ISS or OSS for today's date.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/d/de/23Discipline_Report.pdf Discipline Report]
 
|[http://wiki.edgear.net/wiki/w/images/d/de/23Discipline_Report.pdf Discipline Report]
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|This report will generate emails from the Assignment Audit program based on the set up box information provided.
 
|This report will generate emails from the Assignment Audit program based on the set up box information provided.
 
|----
 
|----
|Grades Distribution Report
+
|Assignment Data Report
 +
|Grade
 +
|This report list all assignments where at least 50% of the students have failed the assignment.
 +
|----
 +
|Assignment Date Report
 +
|Grade
 +
|This report lists all assignments that were created today with a due date of over 7 days ago.
 +
|----
 +
|Assignment Student Report
 
|Grade
 
|Grade
|This report lists grades counts by totals and percentages.
+
|This report lists all students who have earned less then 50% of possibloe points on an assignment.
 
|----
 
|----
|Lesson Plan Audit Report
+
|Current Marking Period Assignments Report
 
|Grade
 
|Grade
|This report lists teachers and their lesson plan counts in various statuses for the current week.
+
|This report will list all of the teachers who have not posted assignments for the current marking period.
 
|----
 
|----
 
|Five Day Assignment Check Report
 
|Five Day Assignment Check Report
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|This report lists the teachers that currently have assignments with due dates during the past five instructional days.
 
|This report lists the teachers that currently have assignments with due dates during the past five instructional days.
 
|----
 
|----
|Current Marking Period Assignments Report
+
|Grades Distribution Report
 
|Grade
 
|Grade
|This report will list all of the teachers who have not posted assignments for the current marking period.
+
|This report lists grades counts by totals and percentages.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/b/b6/10Incomplete_Grades_Report.pdf Incomplete Grades Report]
 
|[http://wiki.edgear.net/wiki/w/images/b/b6/10Incomplete_Grades_Report.pdf Incomplete Grades Report]
 
|Grade
 
|Grade
 
|List of students that currently have unresolved "incomplete" grades.
 
|List of students that currently have unresolved "incomplete" grades.
 +
|----
 +
|Lesson Plan Audit Report
 +
|Grade
 +
|This report lists teachers and their lesson plan counts in various statuses for the current week.
 
|----
 
|----
 
|Lesson Plan Check Report
 
|Lesson Plan Check Report
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|Human Resources
 
|Human Resources
 
|List of teachers/schools that have teachers that are not highly qualified for a course they teach.
 
|List of teachers/schools that have teachers that are not highly qualified for a course they teach.
 +
|----
 +
|Human Resource Data Change Notification
 +
|Human Resources
 +
|This report executes when a Staff member's first name, middle name, last name, suffix, sidno, hire date, or separation date is changed.
 
|----
 
|----
 
|Object Function Email Check Report
 
|Object Function Email Check Report
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|List of employees with no email address in the Human Resources system.
 
|List of employees with no email address in the Human Resources system.
 
|----
 
|----
|Staff Leave List Report
+
|Staff Certificate Expiring Report
 +
|Human Resources
 +
|This report lists all staff members whose certificate expires within the next days selected. A setup box has been added that allows the user to enter the number of days before the certificate expires.
 +
|----
 +
|Staff Contract Check Report
 
|Human Resources
 
|Human Resources
|This report will list any records with a change date of yesterday and a separation date.
+
|This report lists the teachers in your school's master schedule that does not match any employee in the HR system by staff.
 
|----
 
|----
 
|Staff Entry List Report  
 
|Staff Entry List Report  
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|List of teachers in school's master schedule that does not match any employee in the HR system by staff ID.
 
|List of teachers in school's master schedule that does not match any employee in the HR system by staff ID.
 
|----
 
|----
|Staff Contract Check Report
+
|Staff Leave List Report
 +
|Human Resources
 +
|This report will list any records with a change date of yesterday and a separation date.
 +
|----
 +
|Staff Without Scans
 
|Human Resources
 
|Human Resources
|This report lists the teachers in your school's master schedule that does not match any employee in the HR system by staff.
+
|This report list the staff that did not scan in for the day.
 
|----
 
|----
 
|Teachers with No Schedule Oct 1 Report
 
|Teachers with No Schedule Oct 1 Report
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|SBLC
 
|SBLC
 
|This report lists all SBLC meetings scheduled for today and also send an email to all stakeholders with the meeting details.
 
|This report lists all SBLC meetings scheduled for today and also send an email to all stakeholders with the meeting details.
 +
|----
 +
|Add/Drop Class Report
 +
|Scheduling
 +
|This report lists all the students that have had classes added or dropped today and will send an email to each teacher with adds or drops for their classes.  Additional email addresses are not necessary for teacher to receive this.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/f/ff/17Master_Schedule_Remote_Site_Report.pdf Master Schedule Remote Site Report]
 
|[http://wiki.edgear.net/wiki/w/images/f/ff/17Master_Schedule_Remote_Site_Report.pdf Master Schedule Remote Site Report]
Line 194: Line 224:
 
|Scheduling
 
|Scheduling
 
|List of students with no schedule.
 
|List of students with no schedule.
|----
 
|Add/Drop Class Report
 
|Scheduling
 
|This report lists all the students that have had classes added or dropped today and will send an email to each teacher with adds or drops for their classes.  Additional email addresses are not necessary for teacher to receive this.
 
 
|----
 
|----
 
|IAP Review Date Report
 
|IAP Review Date Report
Line 205: Line 231:
 
|IEP Alert Report
 
|IEP Alert Report
 
|Special Ed
 
|Special Ed
|This report lists the active students whose IEP is due within the entered number of days.
+
|This report lists the active students whose IEP is due within the entered number of days.  
 
|----
 
|----
 
|IEP Alert Report by IEP Authority
 
|IEP Alert Report by IEP Authority
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|Special Ed
 
|Special Ed
 
|List of Special Ed students with jurisdiction mismatch.
 
|List of Special Ed students with jurisdiction mismatch.
 +
|----
 +
|SER Exit Report
 +
|Special Ed
 +
|Lists the students who have an Exit date of yesterday entered in their Special Education Activity.
 +
|----
 +
||SPED/SER Cross Check
 +
|Special Ed
 +
|This report compares the nightly LEA data file from SER with the records in Special Ed Master to compile a list of students that are missing records in the Special Ed Master.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/2/2b/39Student_SSN_Compare_SPED_SSN_Report.pdf Student SSN Compare SPED SSN Report]
 
|[http://wiki.edgear.net/wiki/w/images/2/2b/39Student_SSN_Compare_SPED_SSN_Report.pdf Student SSN Compare SPED SSN Report]
Line 223: Line 257:
 
|List of students that have the same student ID but different SSNs between the Student Master and JSPED, or the same SSN and different student IDs.
 
|List of students that have the same student ID but different SSNs between the Student Master and JSPED, or the same SSN and different student IDs.
 
|----
 
|----
|SER Exit Report
+
|Upcoming 30 day 504 IAP Due
 
|Special Ed
 
|Special Ed
|Lists the students who have an Exit date of yesterday entered in their Special Education Activity.
+
|This report lists the active students whose IAP review will be past due in the next 30 days.
|----
 
|SPED/SER Cross Check
 
|Special Education
 
|This report compares the nightly LEA data file from SER with the records in Special Ed Master to compile a list of students that are missing records in the Special Ed Master.
 
 
|----
 
|----
 
|Doc Archive Notification
 
|Doc Archive Notification
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|List of all enrollment records for the year of students with a leave code associated with drop out condition (Exit codes with "D")
 
|List of all enrollment records for the year of students with a leave code associated with drop out condition (Exit codes with "D")
 
|----
 
|----
|Homeless Code Search Report
+
|Enrollment Late Arrivals Report
 +
|Student Master
 +
|List of students who have been enrolled since the first day of school based on each school's calendar file.
 +
|----
 +
|[http://wiki.edgear.net/wiki/w/images/e/e4/24Enrollment_Report.pdf Enrollment Report]
 
|Student Master
 
|Student Master
|List of students who coded as "homeless other/unknown".
+
|List the students with enrollment errors.
 
|----
 
|----
|Enrollment Late Arrivals Report
+
|Entry Records Request Audit
 
|Student Master
 
|Student Master
|List of students who have been enrolled since the first day of school based on each school's calendar file.
+
|This report will list all the students with an entry code and a transferred from school that do not also have a date Request.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/b/bd/29Exit_Codes_Report.pdf Exit Codes Report]
 
|[http://wiki.edgear.net/wiki/w/images/b/bd/29Exit_Codes_Report.pdf Exit Codes Report]
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|List of students with a leave code who lacks transfer to/date requested/date sent. Also audits for public school numbers if leave code implies student left to attend a private school and vice versa.
 
|List of students with a leave code who lacks transfer to/date requested/date sent. Also audits for public school numbers if leave code implies student left to attend a private school and vice versa.
 
|----
 
|----
|[http://wiki.edgear.net/wiki/w/images/e/e4/24Enrollment_Report.pdf Enrollment Report]
+
|[http://wiki.edgear.net/wiki/w/images/1/19/30Graduate_Index_Report.pdf Graduate Index Report]
 +
|Student Master
 +
|List of Seniors (grade 12) showing any Endorsements, Graduates, GEE/Non Diploma Exits, and SBLC Failures for purpose of Graduation Index check.
 +
|----
 +
|Homebound Return Report
 
|Student Master
 
|Student Master
|List the students with enrollment errors.
+
|This report lists the students coded as Homebound in Program Codes whose return date is today.
 
|----
 
|----
|[http://wiki.edgear.net/wiki/w/images/1/19/30Graduate_Index_Report.pdf Graduate Index Report]
+
|Homeless Code Search Report
 
|Student Master
 
|Student Master
|List of Seniors (grade 12) showing any Endorsements, Graduates, GEE/Non Diploma Exits, and SBLC Failures for purpose of Graduation Index check.
+
|List of students who coded as "homeless other/unknown".
 
|----
 
|----
 
|Homeless Lunch Report
 
|Homeless Lunch Report
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|Student Master
 
|Student Master
 
|List of students who have IBC 50 records without an attached document.
 
|List of students who have IBC 50 records without an attached document.
 +
|----
 +
|Leave Records Request Audit
 +
|Student Master
 +
|This report will list all the students with a leave code and a transferred to school that do not also have a Date Request Sent.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/2/27/32Lunch_Comparision_Report.pdf Lunch Comparison Report]
 
|[http://wiki.edgear.net/wiki/w/images/2/27/32Lunch_Comparision_Report.pdf Lunch Comparison Report]
 
|Student Master
 
|Student Master
 
|Report of schools that compares free and reduced lunch counts for the current year vs prior year.
 
|Report of schools that compares free and reduced lunch counts for the current year vs prior year.
 +
|----
 +
|MFP
 +
|Student Master
 +
|This report lists the MFP Report results ran as of today's date. There is a setup box option for more detailed information.
 
|----
 
|----
 
|[http://wiki.edgear.net/wiki/w/images/7/74/33Missing_Emergency_Information_Report.pdf Missing Emergency Information Report]
 
|[http://wiki.edgear.net/wiki/w/images/7/74/33Missing_Emergency_Information_Report.pdf Missing Emergency Information Report]
Line 299: Line 345:
 
|This report lists students who are currently coded with the program code for quarantine.
 
|This report lists students who are currently coded with the program code for quarantine.
 
|----
 
|----
|[http://wiki.edgear.net/wiki/w/images/d/d0/37Student_Master_Entry_List_Report.pdf Student Master Entry List Report]
+
|Questionable Address Student List Report
 
|Student Master
 
|Student Master
|List of students that entered the district on the previous school day in school order.
+
|This report lists the active students with questionable addresses per school.
|----
 
|[http://wiki.edgear.net/wiki/w/images/2/2b/38Student_Master_Leave_List_Report.pdf Student Master Leave List Report]
 
|Student Master
 
|List of students who have exited on the previous day.
 
 
|----
 
|----
|Homebound Return Report
+
|Student Accommodation Change Report
 
|Student Master
 
|Student Master
|This report lists the students coded as Homebound in Program Codes whose return date is today.
+
|This report lists the students that have had a change made to their Sped/504 Accommodations and sends each list to the teachers that have not checked on the Accommodations since the start of school.  Now the teacher should go to their Classroom, highlight student name, then go to iGear>Student>504 Information to view the changes.  When the next ANS Student Accommodation Change Report email comes out, that teacher`s name will not be listed since they viewed the student`s changes to the accommodations.
|----
+
|----  
|Entry Records Request Audit
+
|[http://wiki.edgear.net/wiki/w/images/d/d0/37Student_Master_Entry_List_Report.pdf Student Master Entry List Report]
 
|Student Master
 
|Student Master
|This report will list all the students with an entry code and a transferred from school that do not also have a date Request.
+
|List of students that entered the district on the previous school day in school order. This report looks at the previous day when generating results. Students that were entered yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
 
|----
 
|----
|Leave Records Request Audit
+
|[http://wiki.edgear.net/wiki/w/images/2/2b/38Student_Master_Leave_List_Report.pdf Student Master Leave List Report]
|Student Master
 
|This report will list all the students with a leave code and a transferred to school that do not also have a Date Request Sent.
 
|----
 
|MFP
 
 
|Student Master
 
|Student Master
|This report lists the MFP Report results ran as of today's date. There is a setup box option for more detailed information.
+
|List of students who have exited on the previous day. This report looks at the previous day when generating results. Students that left yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
 
|----
 
|----
 
|Students with No SASID Report
 
|Students with No SASID Report
Line 327: Line 365:
 
|This report is the students that do not have SASID numbers in Student Master.
 
|This report is the students that do not have SASID numbers in Student Master.
 
|----
 
|----
|Questionable Address Student List Report
 
|Student Master
 
|This report lists the active students with questionable addresses per school.
 
|---
 
 
|Students With Temporary SSN's
 
|Students With Temporary SSN's
 
|Student Master
 
|Student Master
 
|This report will list the students with a social security number that starts with a 9. It displays in grade and student name order.
 
|This report will list the students with a social security number that starts with a 9. It displays in grade and student name order.
 +
|----
 +
|DashBoard Tracking report
 +
|Transcripts
 +
|Sends an email report with the school, student name, sidno, CUE grade, CUE 8th grade, CUE 9th grade 1st sem, CUE 9th grade 2nd sem, English, Math, Science, Social Studies, Drop Date and Reason
 
|----
 
|----
 
|Daily ORS Validation Code Report
 
|Daily ORS Validation Code Report
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|This report lists the most recent daily Online Registration System Validation Code that has been generated.
 
|This report lists the most recent daily Online Registration System Validation Code that has been generated.
 
|----
 
|----
|Questionable Address List
+
|DEWS 9th Grade Summary Report
 +
|System
 +
|This report details school summary data for all 9th grade students who are at risk for dropping out or failing out of school.
 +
|----
 +
|DEWS Detailed Elementary Student Report
 +
|Student Master
 +
|This report lists all the students who are at risk for dropping out or failing out of school and are in grades lower than 8th.
 +
|----
 +
|DEWS Detailed New Student Report
 +
|System
 +
|This report lists all of the new student who are at risk for dropping or failing out of school since the last run of this report.
 +
|---
 +
|DEWS Detailed Student Report
 
|System
 
|System
|Sends an email with a report that lists the counts of questionable student '''physical''' addresses found in the district broken out by school.
+
|This report lists all of the students who are at risk for dropping or failing out of school.  When this email runs, it will automatically generate a GPA calculation to update GPAs. This will reflect in the program '''GPA Ranking Report''' in the Last Ranked column.  
 
|----
 
|----
|New Submitted Registration Report - PreK
+
|DEWS School Summary Report
 
|System
 
|System
|This report lists all the new preschool students that submitted registration records yesterday.
+
|This report details  school summary data for all 8th-12th grade students who are at risk for dropping or failing out of school.
 
|----
 
|----
 
|Grading Period Date Check Report
 
|Grading Period Date Check Report
Line 355: Line 405:
 
|This report lists all the new non preschool students that submitted registration records yesterday.
 
|This report lists all the new non preschool students that submitted registration records yesterday.
 
|----
 
|----
|DEWS Detailed Student Report
+
|New Submitted Registration Report - PreK
 
|System
 
|System
|This report lists all of the students who are at risk for dropping or failing out of school.
+
|This report lists all the new preschool students that submitted registration records yesterday.
 
|----
 
|----
|DEWS Detailed New Student Report
+
|Questionable Address List
 
|System
 
|System
|This report lists all of the new student who are at risk for dropping or failing out of school since the last run of this report.
+
|Sends an email with a report that lists the counts of questionable student '''physical''' addresses found in the district broken out by school.
|---
 
|DEWS School Summary Report
 
|System
 
|This report details  school summary data for all 8th-12th grade students who are at risk for dropping or failing out of school.
 
|----
 
|DEWS 9th Grade Summary Report
 
|System
 
|This report details school summary data for all 9th grade students who are at risk for dropping out or failing out of school.
 
|----
 
|DashBoard Tracking report
 
|Transcripts
 
|Sends an email report with the school, student name, sidno, CUE grade, CUE 8th grade, CUE 9th grade 1st sem, CUE 9th grade 2nd sem, English, Math, Science, Social Studies, Drop Date and Reason
 
 
|----
 
|----
  
Line 385: Line 423:
 
! style="text-align:center;"|'''Description'''
 
! style="text-align:center;"|'''Description'''
 
|----
 
|----
|Human Resource Data Change Notification
+
|UO71-NCOV Acute Respiratory Disease Notification
|Human Resource Master
+
|Attendance
|Sends an email report when the employee name, staff ID number, hire date or separation date has been changed in the HR Master.
+
|Executes when a check out occurs for code U071.
 
|----
 
|----
|3rd Unexcused Absence notification
+
|Attendance Record Deletion Notification
 
|Attendance
 
|Attendance
|Sends an email report when the student`s third unexcuded absence occurs for the current semester or school year.
+
|Sends an email report when an attendance record older than the number of days selected is deleted.  
 
|----
 
|----
|5th Unexcused Absence notification
+
|Check In Skip Notification
 
|Attendance
 
|Attendance
|Sends an email report when the student`s fifth unexcused absence occurs for the current semester or school year.
+
|Sends an email report when a check in skip occurs.
|---
 
|7th Unexcused Absence Notification
 
|Attendance
 
|Sends an email report when the student`s seventh unexcused absence occurs for the current semester or school year.
 
 
|----
 
|----
|Homeless Unexcused Absence Notification
+
|Check Out Skip Notification
 
|Attendance
 
|Attendance
|Executes when a user selected threshold of unescused homeless student absences occurs for the current semester or school year.
+
|Sends an email report when a check out skip occurs.
 
|----
 
|----
|Homeless 5th Unexcused Absence
+
|4871 Health Symptom Notification
 
|Attendance
 
|Attendance
|Sends an email when a homelss student's 5th unexcused absence occurs for the current semester or school year.
+
|Sends an email report when a check out occurs with flu like symptoms.
 
|----
 
|----
 
|Homeless Student Leave Notification
 
|Homeless Student Leave Notification
Line 413: Line 447:
 
|Sends an email report when a leave code has been added or changed for a homeless student in the Student Master.
 
|Sends an email report when a leave code has been added or changed for a homeless student in the Student Master.
 
|----  
 
|----  
|Unexcused Absence Notification
+
|Homeless Unexcused Absence Notification
 
|Attendance
 
|Attendance
|Sends an email report when a user chooses a certain number of unexcused absences for the current semester or school year.
+
|Executes when a user selected threshold of unescused homeless student absences occurs for the current semester or school year.
 
|----
 
|----
|4871 Health Symptom Notification
+
|Homeless 5th Unexcused Absence
 
|Attendance
 
|Attendance
|Sends an email report when a check out occurs with flu like symptoms.
+
|Sends an email when a homelss student's 5th unexcused absence occurs for the current semester or school year.
 
|----
 
|----
|UO71-NCOV Acute Respiratory Disease Notification
+
|Multiple Attendance Record Deletion Notification
 
|Attendance
 
|Attendance
|
+
|Sends an email report when multiple attendance records are deleted.
 
|----
 
|----
|Attendance Record Deletion Notification
+
|Tardy Notification
 
|Attendance
 
|Attendance
|Sends an email report when an attendance record older than the number of days selected is deleted.  
+
|Sends an email report when a tardy occurs and it is the 4th or 10th tardy in the prior 35 calendar day period.  
 
|----
 
|----
|Check In Skip Notification
+
|Tardy Notification-Specific
 
|Attendance
 
|Attendance
|Sends an email report when a check in skip occurs.
+
|Executes when a user selected count of tardies occurs for a student in the prior 35 calendar day period.
 
|----
 
|----
|Check Out Skip Notification
+
|Tardy Notification - 3rd Unexcused
 
|Attendance
 
|Attendance
|Sends an email report when a check out skip occurs.
+
|Sends an email report when a tardy occurs on, not after, the 3rd unexcused tardy.  
 
|----
 
|----
|Late To School Notification
+
|3rd Unexcused Absence notification
 
|Attendance
 
|Attendance
|Sends an email report when a late to school occurs and it is the 4th or more late to school transaction during the past 35 calendar day period.
+
|Sends an email report when the student`s third unexcuded absence occurs for the current semester or school year.
 
|----
 
|----
|Multiple Attendance Record Deletion Notification
+
|5th Unexcused Absence notification
 
|Attendance
 
|Attendance
|Sends an email report when multiple attendance records are deleted.
+
|Sends an email report when the student`s fifth unexcused absence occurs for the current semester or school year.
|----
+
|---
|Tardy Notification
+
|7th Unexcused Absence Notification
 
|Attendance
 
|Attendance
|Sends an email report when a tardy occurs and it is the 4th or 10th tardy in the prior 35 calendar day period.  
+
|Sends an email report when the student`s seventh unexcused absence occurs for the current semester or school year.
 
|----
 
|----
|Tardy Notification - 3rd Unexcused
+
|Unexcused Absence Notification
 
|Attendance
 
|Attendance
|Sends an email report when a tardy occurs on, not after, the 3rd unexcused tardy.  
+
|Sends an email report when a user chooses a certain number of unexcused absences for the current semester or school year.
 
|----
 
|----
 
|School Notes Deletion Notification
 
|School Notes Deletion Notification
Line 476: Line 510:
 
|Discipline
 
|Discipline
 
|Sends an email report when a suspension or expulsion is posted or modified for a 504 student.   
 
|Sends an email report when a suspension or expulsion is posted or modified for a 504 student.   
 +
|----
 +
|Discipline Action Norification
 +
|Discipline
 +
|Discipline Action Notification executes when the selected Admin Action is on a new student referral.
 +
|----
 +
|Discipline Admin Action Email
 +
|Discipline
 +
|Executes the first time an admin action is added to an office referral for the user who reported the discipline.
 
|----
 
|----
 
|Discipline ISS/OSS Notification
 
|Discipline ISS/OSS Notification
Line 504: Line 546:
 
|Discipline
 
|Discipline
 
|Sends an email report when a discipline record posted prior to today is deleted.
 
|Sends an email report when a discipline record posted prior to today is deleted.
 +
|----
 +
|Discipline Suspension Count with Type
 +
|Discipline
 +
|Determines how many suspensions are need to send this notification.  If left blank this will default to two.
 +
|----
 +
|ESL Discipline Posting/Modification Notificaiton
 +
|Discipline
 +
|Executes when a discipline record (major referral) is posted or modified for an ESL student.
 
|----
 
|----
 
|ESL Suspensions and Expulsions
 
|ESL Suspensions and Expulsions
Line 513: Line 563:
 
|Executes when a discipline record (major referral) is posted or modified for a homeless student.
 
|Executes when a discipline record (major referral) is posted or modified for a homeless student.
 
|---
 
|---
|Sped Discipline Days Suspended Notification
+
|Multiple Referrals Without Action Notification
 
|Discipline
 
|Discipline
|Executes when a discipline record (major referral is posted or modified for a SPED student with a suspension and the total.
+
|This executes when a user defined number of minor referrals are posted, or modified, for a student without an Administrative Action added.  
 
|----
 
|----
 
|Office Referral Notification
 
|Office Referral Notification
 
|Discipline
 
|Discipline
|Sends an email report when a 'Referred to Office' (Code 06) teacher action is posted or modified. This will only send if posted by a teacher.
+
|Sends an email report when a 'Referred to Office' (Code 06) teacher action is selected or modified on page 2 in [[Discipline Posting]]. This email notification will only send if posted by a teacher who would have a TE profile in [[User Management]]. Also, there cannot be any Admin Action on the referral or it will not be sent.
|----
 
|Multiple Referrals Without Action Notification
 
|Discipline
 
|The way this program works, is that the student gets an email after the 4th minor referral, until the student gets a major referral.  The count for referrals can be customize.  Next to Minor Count put the number of referrals it will take for a notification to go out.  
 
 
|----
 
|----
 
|Recommended Expulsion Notification PK-5
 
|Recommended Expulsion Notification PK-5
Line 536: Line 582:
 
|Discipline
 
|Discipline
 
|Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
 
|Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
 +
|----
 +
|Special Ed/504 ISS Report
 +
|Discipline
 +
|Executes when the Sped/504 student receives a select number of days or more in ISS.
 +
|----
 +
|Sped Discipline Days Suspended Notification
 +
|Discipline
 +
|Executes when a discipline record (major referral is posted or modified for a SPED student with a suspension and the total.
 
|----
 
|----
 
|Sped Discipline Posting/Modification Notification
 
|Sped Discipline Posting/Modification Notification
Line 556: Line 610:
 
|Discipline
 
|Discipline
 
| Sends an email report when a suspension or expulsion is posted or modified for a SPED student.  
 
| Sends an email report when a suspension or expulsion is posted or modified for a SPED student.  
|----
 
|ESL Discipline Posting/Modification Notificaiton
 
|Discipline
 
|Executes when a discipline record (major referral) is posted or modified for an ESL student.
 
 
|----
 
|----
 
|Assignment Grade Modification/Deletion Notification
 
|Assignment Grade Modification/Deletion Notification
 
|Grades
 
|Grades
|Sends an email report when an assignment grade record is posted, modified or deleted by an user other than the teacher of record.
+
|Sends an email report when an assignment grade record is posted, modified or deleted by an user other than the teacher of record.  A setup box has been added with option to "Send to Primary Teacher" or "Send to Added Teachers".
 
|----
 
|----
 
|Grade Record Modification/Deletion Beyond 73 Days Notification
 
|Grade Record Modification/Deletion Beyond 73 Days Notification
Line 588: Line 638:
 
|Health
 
|Health
 
|Sends an email report when a student's Health Consultation record has been deleted.  
 
|Sends an email report when a student's Health Consultation record has been deleted.  
 +
|----
 +
|Doc Archive Notification > Human Resource
 +
|Human Resources
 +
|Executes when a file is uploaded and the Doc Archives is in Human Resource mode.
 
|----
 
|----
 
|Employee Attendance Deletion Notification
 
|Employee Attendance Deletion Notification
 
|Human Resources
 
|Human Resources
 
|Sends an email report when an employee has an attendance record deleted from a closed pay period.
 
|Sends an email report when an employee has an attendance record deleted from a closed pay period.
 +
|----
 +
|Employee Attendance Notification
 +
|Human Resources
 +
|Sends an email report when an employee has five straight days of absences.
 
|----  
 
|----  
 
|Employee Attendance Posting Notification
 
|Employee Attendance Posting Notification
 
|Human Resources
 
|Human Resources
 
|Sends an email report when an employee has attendance posted outside of the current pay period.  
 
|Sends an email report when an employee has attendance posted outside of the current pay period.  
 +
|----
 +
|Human Resource Data Change Notification
 +
|Human Resources
 +
|Sends an email report when the employee name, staff ID number, hire date or separation date has been changed in the HR Master.
 +
|----
 +
|Human Resource Exit Notification
 +
|Human Resources
 +
|Executes when a staff member's separation date is changed.  This ANS email will activate when adding a separation date and also when removing a separation date.
 +
|----
 +
|Staff Validation Change
 +
|Human Resources
 +
|Executes when a staff member changes the contact information in the Contact Validation dialog.
 
|----
 
|----
 
|ORS Health Changes Notification  
 
|ORS Health Changes Notification  
Line 617: Line 687:
 
|Executes when an approved Out of Zone is saved for a student.
 
|Executes when an approved Out of Zone is saved for a student.
 
|----
 
|----
|Student Entry Notification
+
|Public List Removed Notification
 
|Student Master
 
|Student Master
|Executes when an entry code is entered for a student in the Student Master.
+
|Sends an email report when a student has the option checked to remove from the public list.  
 
|----
 
|----
|Student Leave Notification
+
|Special Ed Student Leave Notification
 
|Student Master
 
|Student Master
|Executes when a leave code has been changed for a student in the Student Master.
+
|Executes when a leave code has been changed for a Special Ed student in the Student Master.
 
|----
 
|----
 
|Student Data Change Notification
 
|Student Data Change Notification
Line 629: Line 699:
 
|Executes when a student's first name, middle name, last name, SSN, birthdate, gender, or ethnicity is changed.
 
|Executes when a student's first name, middle name, last name, SSN, birthdate, gender, or ethnicity is changed.
 
|----  
 
|----  
|[[Student Transfer Notification]]
+
|Student Entry Notification
 
|Student Master
 
|Student Master
|Sends an email report when a student is transferred within the district or to/from another district. If within district, it will list both schools.
+
|Executes when an entry code is entered for a student in the Student Master.
 
|----
 
|----
|Public List Removed Notification
+
|Student Leave Notification
 
|Student Master
 
|Student Master
|Sends an email report when a student has the option checked to remove from the public list.  
+
|Executes when a leave code has been changed for a student in the Student Master.
 
|----
 
|----
 
|Student Leave With Active OOZ Notification
 
|Student Leave With Active OOZ Notification
 
|Student Master
 
|Student Master
 
|Sends an email report when a leave code has been changed for a student in the Student Master and there is an active OOZ record that exceeds the entered leave date.  
 
|Sends an email report when a leave code has been changed for a student in the Student Master and there is an active OOZ record that exceeds the entered leave date.  
 +
|----
 +
|[[Student Transfer Notification]]
 +
|Student Master
 +
|Sends an email report when a student is transferred within the district or to/from another district. If within district, it will list both schools.
 
|----
 
|----
 
|}
 
|}

Latest revision as of 10:22, 27 November 2024

Below is a listing of the Scheduled and As It Happens Automatic Notification System email reports that can be scheduled for delivery to desired recipients.

  • Staff members must have a a valid work email address entered to receive ANS notification emails. To enter, go to Human Resource Master> Contact Information field> Email Types/Addresses> and add Email Address Type of Work & add Email Address.
  • If a staff member is included in the "Additional Emails" part of Discipline Posting setup box, the staff member will also receive the Discipline ANS notifications.

Click on the "Name" of the report, if link is available, to see an example.


Scheduled

Name Area Description
Absence Analysis Letter Report Attendance This report will generate letters similiar to the Absence Analysis program based on the setup box information provided.
Attendance by Course and History Letter Report Attendance History by subtracting the number of instructional days from the delay days option, and use that date as the as of date to run the report.
Attendance Comparison Report Attendance Report compares Excused Unexcused and Suspension attendance transactions for current year vs prior year by school.
Attendance Five Day Grading Period Check Attendance This report lists the students that have been marked absent for five or more days in the current grading period.
Attendance Posting Report Attendance List of schools who did not post attendance for the previous instructional day.
Attendance Ten Day Check Report Attendance Lists of students who have ten or more consecutive days of attendance transactions.
Cumulative Absence Report Attendance List of students that have ten or more cumulative days of absences for current school year. Skip codes are now included.
Daily Absence Comparison Report Attendance This report compares the daily attendance of all schools for today and the previous instructional day and highlights attendance.
Daily Attendance Count Report Attendance This report is the count of students in attendance today at the time the report is run.
Daily Tardy Report Attendance This report list students that have a tardy attendance code (14) reported on the current day. In the Select Setup Options, select "Include Total Tardy Count" to add a column to this report that displays the year to date tardies for the student. Select "Reset Date Range for Term" to use the current terms start date instead of first day of school as the date from. The user must check them both for the "Reset Date Range for Term" to work correctly. Total Tardy Count must be checked for the Reset Date Range for Term to work.
Excessive Absence by Factor Attendance The report will generate letters similar to the Excessive Abs by Factor program based on the setup box information provided.
Full Day Absent Analysis for District Report Attendance Report of absences for the last week by school in the district.
Late To School Notification Attendance This report executes when a late to school occurs and will be either the 4th or more late to school transactions during the past 35 calendar day period, or based on the setup box options the select number of times late to school transactions occur within a select number of days.
Roll Call Verification All Report Attendance This report lists all the classes and homerooms where the teacher has not signed off for the Roll Call Verification today.
Roll Call Verification Classes Report Attendance This report lists all the classes where the teacher has not signed off Roll Call verification today.
Roll Call Verification Homeroom Report Attendance This report lists all the homeroom teachers that have not signed off for Roll Call verification today.
Truancy Letters Report Attendance Lists students for each school in the district who fit the definition of truant as of the current day.
Bad Phone Number Report Communication List of student/phone numbers that JCall Communication System attempted to call and received a disconnected or invalid phone number response.
JCall Pending Calls Report Communication This report lists the event calls that are still in the pending status after the schedule time has passed for the current day.
Bus Suspension Report Discipline This report lists the students that are suspended from the bus on today's date.
Discipline Days Alert Report Discipline List of students suspended today have 4 or more days of discipline. It will break them down in groups according to the number of days. It shows the Create Date (Pg 1), Disciplinarian Sign Date (Admin Pg), and the Change Date (Last Saved Date).
Discipline ISS/OSS List Report Discipline This report will list all of the students that are suspended in either ISS or OSS for today's date.
Discipline Report Discipline List of students with discipline errors.
Assignment Audit Report Grade This report will generate emails from the Assignment Audit program based on the set up box information provided.
Assignment Data Report Grade This report list all assignments where at least 50% of the students have failed the assignment.
Assignment Date Report Grade This report lists all assignments that were created today with a due date of over 7 days ago.
Assignment Student Report Grade This report lists all students who have earned less then 50% of possibloe points on an assignment.
Current Marking Period Assignments Report Grade This report will list all of the teachers who have not posted assignments for the current marking period.
Five Day Assignment Check Report Grade This report lists the teachers that currently have assignments with due dates during the past five instructional days.
Grades Distribution Report Grade This report lists grades counts by totals and percentages.
Incomplete Grades Report Grade List of students that currently have unresolved "incomplete" grades.
Lesson Plan Audit Report Grade This report lists teachers and their lesson plan counts in various statuses for the current week.
Lesson Plan Check Report GradeBook List of teachers that currently have no assignments for the next week.
Past Due Assignments Report GradeBook List of teachers that currently have assignments with due dates more than 7 days ago which have no grades currently posted.
Absences By Health Reason Report Health Report of absences with a health absence reason by severity for the current date and for Year to Date.
Active Employee Login Report Human Resources List of staff security records and email information of any employee who is inactive based on the system's current date and still has a valid security record.
Doc Archive Notification Human Resources Executes when a file is uploaded and the Doc Archive is in Human Resource mode.
Employees With No Certificate Report Human Resources This report will list the currently active staff members without a certificate.
Highly Qualified Teacher Report Human Resources List of teachers/schools that have teachers that are not highly qualified for a course they teach.
Human Resource Data Change Notification Human Resources This report executes when a Staff member's first name, middle name, last name, suffix, sidno, hire date, or separation date is changed.
Object Function Email Check Report Human Resources List of employees with no email address in the Human Resources system.
Staff Certificate Expiring Report Human Resources This report lists all staff members whose certificate expires within the next days selected. A setup box has been added that allows the user to enter the number of days before the certificate expires.
Staff Contract Check Report Human Resources This report lists the teachers in your school's master schedule that does not match any employee in the HR system by staff.
Staff Entry List Report Human Resources This report will list all the staff members with an entry date of yesterday.
Staff ID Check Report Human Resources List of teachers in school's master schedule that does not match any employee in the HR system by staff ID.
Staff Leave List Report Human Resources This report will list any records with a change date of yesterday and a separation date.
Staff Without Scans Human Resources This report list the staff that did not scan in for the day.
Teachers with No Schedule Oct 1 Report Human Resources This report list the staff members with an object code of 112, have active contracts as of October 1st, and do not have any schedule.
SBLC Meetings Report SBLC This report lists all SBLC meetings scheduled for today and also send an email to all stakeholders with the meeting details.
Add/Drop Class Report Scheduling This report lists all the students that have had classes added or dropped today and will send an email to each teacher with adds or drops for their classes. Additional email addresses are not necessary for teacher to receive this.
Master Schedule Remote Site Report Scheduling List of dual enrollment master schedule sections that do not have a remote site location.
Missing Course Data Report Scheduling Lists of course records are missing at least one of the following: group code, state code, credit value, or grade.
Student Schedule Check Report Scheduling List of students with no schedule.
IAP Review Date Report Special Ed This report lists the active students whose IAP Review is overdue or is due in the next 60 days.
IEP Alert Report Special Ed This report lists the active students whose IEP is due within the entered number of days.
IEP Alert Report by IEP Authority Special Ed This report test that the Highly Qualified Teacher Report in the ANS section will not have a problem with the changes made to the cmGetEmail class.
Leave Vs Services Report Special Ed List of inactive Special Ed students with active services.
School Number Report Special Ed List of Special Ed students with jurisdiction mismatch.
SER Exit Report Special Ed Lists the students who have an Exit date of yesterday entered in their Special Education Activity.
SPED/SER Cross Check Special Ed This report compares the nightly LEA data file from SER with the records in Special Ed Master to compile a list of students that are missing records in the Special Ed Master.
Student SSN Compare SPED SSN Report Special Ed List of students that have the same student ID but different SSNs between the Student Master and JSPED, or the same SSN and different student IDs.
Upcoming 30 day 504 IAP Due Special Ed This report lists the active students whose IAP review will be past due in the next 30 days.
Doc Archive Notification Student Master Executes when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
Dropout Report Student Master List of all enrollment records for the year of students with a leave code associated with drop out condition (Exit codes with "D")
Enrollment Late Arrivals Report Student Master List of students who have been enrolled since the first day of school based on each school's calendar file.
Enrollment Report Student Master List the students with enrollment errors.
Entry Records Request Audit Student Master This report will list all the students with an entry code and a transferred from school that do not also have a date Request.
Exit Codes Report Student Master List of students with a leave code who lacks transfer to/date requested/date sent. Also audits for public school numbers if leave code implies student left to attend a private school and vice versa.
Graduate Index Report Student Master List of Seniors (grade 12) showing any Endorsements, Graduates, GEE/Non Diploma Exits, and SBLC Failures for purpose of Graduation Index check.
Homebound Return Report Student Master This report lists the students coded as Homebound in Program Codes whose return date is today.
Homeless Code Search Report Student Master List of students who coded as "homeless other/unknown".
Homeless Lunch Report Student Master Lists all students who have been detected as homeless without an accompanying LU1 free lunch code.
IBC Linkage Report (Student) Student Master List of students who have IBC 50 records without an attached document.
Leave Records Request Audit Student Master This report will list all the students with a leave code and a transferred to school that do not also have a Date Request Sent.
Lunch Comparison Report Student Master Report of schools that compares free and reduced lunch counts for the current year vs prior year.
MFP Student Master This report lists the MFP Report results ran as of today's date. There is a setup box option for more detailed information.
Missing Emergency Information Report Student Master List of students that are missing emergency contact information.
Missing Parent Information Report Student Master List of students that are missing parent/guardian contact information.
Multiple SSNs Report Student Master List of students that have multiple SSNs for the current year.
Name Format Report Student Master List of students that have invalid first, middle, or last names or invalid suffixes.
Out of Zone Enrollment Report Student Master This report list the students who are enrolled outside their enrollment zone without an approved Out of Zone record. To get the notification, the date has to be between the begin and end date of the OOZ record in Student Master.
Out of Zone Open Transfers Report Student Master This report list the active students with questionable addresses per school.
Quarantine Students List Student Master This report lists students who are currently coded with the program code for quarantine.
Questionable Address Student List Report Student Master This report lists the active students with questionable addresses per school.
Student Accommodation Change Report Student Master This report lists the students that have had a change made to their Sped/504 Accommodations and sends each list to the teachers that have not checked on the Accommodations since the start of school. Now the teacher should go to their Classroom, highlight student name, then go to iGear>Student>504 Information to view the changes. When the next ANS Student Accommodation Change Report email comes out, that teacher`s name will not be listed since they viewed the student`s changes to the accommodations.
Student Master Entry List Report Student Master List of students that entered the district on the previous school day in school order. This report looks at the previous day when generating results. Students that were entered yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
Student Master Leave List Report Student Master List of students who have exited on the previous day. This report looks at the previous day when generating results. Students that left yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
Students with No SASID Report Student Master This report is the students that do not have SASID numbers in Student Master.
Students With Temporary SSN's Student Master This report will list the students with a social security number that starts with a 9. It displays in grade and student name order.
DashBoard Tracking report Transcripts Sends an email report with the school, student name, sidno, CUE grade, CUE 8th grade, CUE 9th grade 1st sem, CUE 9th grade 2nd sem, English, Math, Science, Social Studies, Drop Date and Reason
Daily ORS Validation Code Report System This report lists the most recent daily Online Registration System Validation Code that has been generated.
DEWS 9th Grade Summary Report System This report details school summary data for all 9th grade students who are at risk for dropping out or failing out of school.
DEWS Detailed Elementary Student Report Student Master This report lists all the students who are at risk for dropping out or failing out of school and are in grades lower than 8th.
DEWS Detailed New Student Report System This report lists all of the new student who are at risk for dropping or failing out of school since the last run of this report.
DEWS Detailed Student Report System This report lists all of the students who are at risk for dropping or failing out of school. When this email runs, it will automatically generate a GPA calculation to update GPAs. This will reflect in the program GPA Ranking Report in the Last Ranked column.
DEWS School Summary Report System This report details school summary data for all 8th-12th grade students who are at risk for dropping or failing out of school.
Grading Period Date Check Report System List of date range overlaps found in the System/Sponsor Site's Grading Period setup.
New Submitted Registration Report - Non PreK System This report lists all the new non preschool students that submitted registration records yesterday.
New Submitted Registration Report - PreK System This report lists all the new preschool students that submitted registration records yesterday.
Questionable Address List System Sends an email with a report that lists the counts of questionable student physical addresses found in the district broken out by school.

As It Happens

Name Area Description
UO71-NCOV Acute Respiratory Disease Notification Attendance Executes when a check out occurs for code U071.
Attendance Record Deletion Notification Attendance Sends an email report when an attendance record older than the number of days selected is deleted.
Check In Skip Notification Attendance Sends an email report when a check in skip occurs.
Check Out Skip Notification Attendance Sends an email report when a check out skip occurs.
4871 Health Symptom Notification Attendance Sends an email report when a check out occurs with flu like symptoms.
Homeless Student Leave Notification Attendance Sends an email report when a leave code has been added or changed for a homeless student in the Student Master.
Homeless Unexcused Absence Notification Attendance Executes when a user selected threshold of unescused homeless student absences occurs for the current semester or school year.
Homeless 5th Unexcused Absence Attendance Sends an email when a homelss student's 5th unexcused absence occurs for the current semester or school year.
Multiple Attendance Record Deletion Notification Attendance Sends an email report when multiple attendance records are deleted.
Tardy Notification Attendance Sends an email report when a tardy occurs and it is the 4th or 10th tardy in the prior 35 calendar day period.
Tardy Notification-Specific Attendance Executes when a user selected count of tardies occurs for a student in the prior 35 calendar day period.
Tardy Notification - 3rd Unexcused Attendance Sends an email report when a tardy occurs on, not after, the 3rd unexcused tardy.
3rd Unexcused Absence notification Attendance Sends an email report when the student`s third unexcuded absence occurs for the current semester or school year.
5th Unexcused Absence notification Attendance Sends an email report when the student`s fifth unexcused absence occurs for the current semester or school year.
7th Unexcused Absence Notification Attendance Sends an email report when the student`s seventh unexcused absence occurs for the current semester or school year.
Unexcused Absence Notification Attendance Sends an email report when a user chooses a certain number of unexcused absences for the current semester or school year.
School Notes Deletion Notification Communication Sends an email report to all stakeholders when a school note is deleted by someone who is not the owner of the note.
504 Discipline Posting/Modification Notification Discipline Sends an email report when a discipline record (major referral) is posted or modified for a 504 student.
504 Recommended Expulsion Notification PK-5 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5 for a 504 student.
504 Recommended Expulsion Notification 6-8 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8 for a 504 student.
504 Recommended Expulsion Notification 9-12 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12 for a 504 student.
504 Suspensions and Expulsions Discipline Sends an email report when a suspension or expulsion is posted or modified for a 504 student.
Discipline Action Norification Discipline Discipline Action Notification executes when the selected Admin Action is on a new student referral.
Discipline Admin Action Email Discipline Executes the first time an admin action is added to an office referral for the user who reported the discipline.
Discipline ISS/OSS Notification Discipline Sends an email report when a discipline record is saved with an ISS or OSS administrative action and used to request assignments from teachers.
Discipline Posting/Modification Bus Suspension Notification Discipline Executes when a discipline record (major referral) is posted or modified with a bus suspension administration code.
Discipline Posting/Modification Counselor Suspension Notification Discipline Executes when a discipline record (major referral) is posted or modified with a "Referred to Counselor" (Code 02) teacher action or (Code07) administrative action.
Discipline Posting/Modification Major Notification Discipline Sends an email report when a discipline record (Major referral) is posted or modified.
Discipline Posting/Modification Minor Notification Discipline Sends an email report when a discipline record (Minor referral) is posted or modified.
Discipline Posting/Modification Suspensions and Expulsions Notification Discipline Executes when a discipline recordd (major referral) is posted or modified with a suspension or expulsion.
Discipline Record Deletion Notification Discipline Sends an email report when a discipline record posted prior to today is deleted.
Discipline Suspension Count with Type Discipline Determines how many suspensions are need to send this notification. If left blank this will default to two.
ESL Discipline Posting/Modification Notificaiton Discipline Executes when a discipline record (major referral) is posted or modified for an ESL student.
ESL Suspensions and Expulsions Discipline Sends an email report when a suspension or expulsion is posted or modified for an ESL student.
Homeless Discipline Posting/Modification Notification Discipline Executes when a discipline record (major referral) is posted or modified for a homeless student.
Multiple Referrals Without Action Notification Discipline This executes when a user defined number of minor referrals are posted, or modified, for a student without an Administrative Action added.
Office Referral Notification Discipline Sends an email report when a 'Referred to Office' (Code 06) teacher action is selected or modified on page 2 in Discipline Posting. This email notification will only send if posted by a teacher who would have a TE profile in User Management. Also, there cannot be any Admin Action on the referral or it will not be sent.
Recommended Expulsion Notification PK-5 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5.
Recommended Expulsion Notification 6-8 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8.
Recommended Expulsion Notification 9-12 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
Special Ed/504 ISS Report Discipline Executes when the Sped/504 student receives a select number of days or more in ISS.
Sped Discipline Days Suspended Notification Discipline Executes when a discipline record (major referral is posted or modified for a SPED student with a suspension and the total.
Sped Discipline Posting/Modification Notification Discipline Sends an email report when a suspension or expulsion is posted or modified for a SPED student.
Sped Recommended Expulsion Notification PK-5 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5 for a SPED student.
Sped Recommended Expulsion Notification 6-8 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8 for a SPED student.
Sped Recommended Expulsion Notification 9-12 Discipline Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12 for a SPED student.
Sped Suspensions and Expulsions Discipline Sends an email report when a suspension or expulsion is posted or modified for a SPED student.
Assignment Grade Modification/Deletion Notification Grades Sends an email report when an assignment grade record is posted, modified or deleted by an user other than the teacher of record. A setup box has been added with option to "Send to Primary Teacher" or "Send to Added Teachers".
Grade Record Modification/Deletion Beyond 73 Days Notification Grades Sends an email report when a grade record is modified or deleted past 73 days of posting.
Homeless Failing Grade Notification Grades Sends an email report when a homeless student has received a failing grade.
IHP Add/Change Notification Health Sends an email report when a student's Individual Health Plan has been added or changed.
Medication Action Delete Notification Health Sends an email report when a student's Medication Action record has been deleted.
Medication Schedule Delete Notification Health Sends an email report when a student's Medication Schedule record has been deleted.
Nurse Consultation Delete Notification Health Sends an email report when a student's Health Consultation record has been deleted.
Doc Archive Notification > Human Resource Human Resources Executes when a file is uploaded and the Doc Archives is in Human Resource mode.
Employee Attendance Deletion Notification Human Resources Sends an email report when an employee has an attendance record deleted from a closed pay period.
Employee Attendance Notification Human Resources Sends an email report when an employee has five straight days of absences.
Employee Attendance Posting Notification Human Resources Sends an email report when an employee has attendance posted outside of the current pay period.
Human Resource Data Change Notification Human Resources Sends an email report when the employee name, staff ID number, hire date or separation date has been changed in the HR Master.
Human Resource Exit Notification Human Resources Executes when a staff member's separation date is changed. This ANS email will activate when adding a separation date and also when removing a separation date.
Staff Validation Change Human Resources Executes when a staff member changes the contact information in the Contact Validation dialog.
ORS Health Changes Notification Online Registration System Sends an email report when a student is approved in ORS with health data different that current health record.
ORS Home Language Notification Online Registration System Sends an email report when a student is approved in ORS with a home language other than English.
Master Schedule Section Add Notification Scheduling Sends an email report when a section is added in the Master Schedule Editor.
Master Schedule Section Change Notification Scheduling Sends an email report when a section is changed in the Master Schedule Editor.
Approved Out of Zone Notification Student Master Executes when an approved Out of Zone is saved for a student.
Public List Removed Notification Student Master Sends an email report when a student has the option checked to remove from the public list.
Special Ed Student Leave Notification Student Master Executes when a leave code has been changed for a Special Ed student in the Student Master.
Student Data Change Notification Student Master Executes when a student's first name, middle name, last name, SSN, birthdate, gender, or ethnicity is changed.
Student Entry Notification Student Master Executes when an entry code is entered for a student in the Student Master.
Student Leave Notification Student Master Executes when a leave code has been changed for a student in the Student Master.
Student Leave With Active OOZ Notification Student Master Sends an email report when a leave code has been changed for a student in the Student Master and there is an active OOZ record that exceeds the entered leave date.
Student Transfer Notification Student Master Sends an email report when a student is transferred within the district or to/from another district. If within district, it will list both schools.



Communication Configuration Page


ANS (Automated Notification System) Page

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