Difference between revisions of "Staff Message - SMS"

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Video
 
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===How-to===
 
===How-to===
  
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#Log into the WebPams page
 
 
#To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
 
#To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
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#Otherwise,on the left, click on "Communication"
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#Otherwise, on the left, click on "Communication"
 
#Under the heading "Entry", click on "Staff Event Messages"
 
#Under the heading "Entry", click on "Staff Event Messages"
 
#On the setup box
 
#On the setup box
 
#*Select the desired "Year"
 
#*Select the desired "Year"
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#*"District", and "School" should be defaulted based on security.  If security permits, click in the "School" field to select the desired school
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#*"District" and "School" should be defaulted based on security.  If security permits, click in the "School" field to select the desired school
 
#*"Select Staff Type" will list all object function codes.  Select the object function codes of the staff members to call.  Leave blank to call all staff members regardless of object function code
 
#*"Select Staff Type" will list all object function codes.  Select the object function codes of the staff members to call.  Leave blank to call all staff members regardless of object function code
 
#*"Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
 
#*"Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
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#Select the date and time to schedule the event call.  If no date or time is selected, the message will go out in the next call interval
 
#Select the date and time to schedule the event call.  If no date or time is selected, the message will go out in the next call interval
 
#Click "Next" to move to the next step in the create message process
 
#Click "Next" to move to the next step in the create message process
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#Select "Text-To-Speech Message" type and click "Next"
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#Select "SMS Text Message" click "Next"
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#Click on the drop down arrow to the right of "Select Message" to select a previously created message from the list or create a new message by selecting "New"
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#Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160).
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#*If a previously created message was selected, review the message, make any changes as needed, and then click "Send"
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#Click "Send".  
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#*If "New" was selected, a "New Message Setup" window will appear. Review the following:
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#To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
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#*#"Code" is an automatically generated value
 
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#*#Type an event description
 
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#*#Click "OK"
 
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#*#Type the message. Be sure to limit your message to 800 characters then click "Send"
 
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#To listen to the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
 
 
#Click "Send".  A "Message Being Processed" window will appear.  After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
 
#Click "Send".  A "Message Being Processed" window will appear.  After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
 
#After clicking "Send".  A summary of the number of messages with the message text will appear.  If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
 
#After clicking "Send".  A summary of the number of messages with the message text will appear.  If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
 
#A list of staff members that are scheduled to receive the message will be displayed on the screen.  Print or save the report at this time if desired
 
#A list of staff members that are scheduled to receive the message will be displayed on the screen.  Print or save the report at this time if desired

Latest revision as of 15:25, 1 March 2016

How-to

  1. To place an emergency call, click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
  2. Otherwise, on the left, click on "Communication"
  3. Under the heading "Entry", click on "Staff Event Messages"
  4. On the setup box
    • Select the desired "Year"
    • "District" and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
    • "Select Staff Type" will list all object function codes. Select the object function codes of the staff members to call. Leave blank to call all staff members regardless of object function code
    • "Select Staff Group" will allow you to choose a group of staff previously set up in Human Resources using the call group loader.
    • "Home Site Only" allows you to only call the home site phone number.
    • "Select Individual Staff" will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above
  5. Click "Next" to move to the next step in the create message process
  6. Select the date and time to schedule the event call. If no date or time is selected, the message will go out in the next call interval
  7. Click "Next" to move to the next step in the create message process
  8. Select "SMS Text Message" click "Next"
  9. Type the message to be sent. There is an indicator of the number of available characters remaining for the message length (limit 160).
  10. Click "Send".
  11. To preview the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
  12. Click "Send". A "Message Being Processed" window will appear. After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
  13. After clicking "Send". A summary of the number of messages with the message text will appear. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
  14. A list of staff members that are scheduled to receive the message will be displayed on the screen. Print or save the report at this time if desired
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