Difference between revisions of "Create New Year Master Schedule"

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'''This program copies the current year Master Schedule to next year. It is usually only done once a year.'''
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'''This program copies the current school year's [[Master Schedule Editor]] information to the next school year.'''
  
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====Video====
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==Menu Location==
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[[media:SC-CreateNewYearMasterSchedule.mov|Create New Year Master Schedule video]]
 
  
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[[File:sch1.png]] Click on '''Scheduling'''. Under '''Entry''', select '''Create New Year Master Schedule'''.
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'''Scheduling > Entry > Create New Year Master Schedule'''
  
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==Setup Options==
  
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[[File:candybar.png]]
  
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#A set of options will appear on the screen. Verify that '''Year to Copy From:''' is set to the current school year (ex. "1314").
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'''Year to Copy From''' - Set to the current school year (ex. "1718").
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#Next, verify that '''Year to Copy To:''' is set to the upcoming school year (ex. "1415").
 
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#Make sure that '''District''' and '''School''' are correct.
 
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#'''Regenerate Section Numbers''' - Select this option if you wish to let the program generate new section numbers for the new year's Master Schedule. This will re-create section numbers in the Master Schedule Editor and also the Block Fast Loader will be updated as well. If you do an '''Undo''', the sections in the new year will be restored by the blocks in the prior year.
 
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#'''Roll remote sections''' - Select this option if you wish to let the program roll sections which are remotely scheduled, but the remote (host) site section does not yet exist.
 
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#'''Roll remote sections to other districts''' - Select this option if you wish to let the program roll sections remotely scheduled to another district.
 
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#'''Roll remotely scheduled with no matching host''' - Select this option if you wish to let the program roll remotely scheduled sections.
 
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#'''Clear Comments''' - Select this option if you wish to let the program clear all comments from the master schedule comments element.
 
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#'''Clear Grade Type''' - Select to clear the grade type from GD type field.
 
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#'''Clear Course Weight''' - Select to clear the course weight from the weight field.
 
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#Click '''OK''' to copy the Master Schedule from the current school year to the upcoming school year.
 
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#Click '''Undo''' to remove the copied Master Schedule from the upcoming school year.
 
  
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'''Year to Copy To''' - Set to the upcoming school year (ex. "1819").
  
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
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'''Regenerate Section Numbers''' - Select this option to generate new section numbers for the new year's Master Schedule. This will re-create section numbers in the [[Master Schedule Editor]]. The [[Block Fast Loader]] will be updated as well.
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'''Roll remote sections''' - Select this option to roll sections which are remotely scheduled from another site.
 +
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'''Roll remote sections to other districts''' - Select this option to roll sections remotely scheduled to another district.
 +
 +
'''Roll remotely scheduled with no matching host''' - Select this option to roll remotely scheduled sections, but the remote (host) site section does not yet exist.
 +
 +
'''Clear Comments''' - Select this option to clear all comments from the master schedule comments element.
 +
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'''Clear Grade Type''' - Select to clear the grade type from GD type field.
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'''Clear Course Weight''' - Select to clear the course weight from the weight field.
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'''Skip rolling obsolete courses''' - Select to skip rolling [[Master Schedule Editor]] sections containing obsolete courses.
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'''Clear Lock''' - Select to remove all lock code values from the new year Master Schedule records.
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'''Clear Add Staff''' - Select to remove any teachers added into the Add Staff Column on the Master Schedule Editor.
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'''Set remote section's max and remote max to zero''' - Select to set the max column (MAX) to zero and also have the remote max column (MREM) set to zero.
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*Host remote sections will have the column "REM" checked.
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*Remotely scheduled in sections from other schools have either the remote district column (DIS) set to the value that is different from the remote district (RDIS), or the school (SCH) set as different from the remote school (RSCH). 
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To find definitions for other standard setup values, follow this link: [[Standard Setup Options]].
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==Bottom==
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[[File:sch15.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''' Main Page]]
  
 
----
 
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'''[[JCampus|JCampus]] / [[Scheduling]]'''
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:49, 6 June 2024

This program copies the current school year's Master Schedule Editor information to the next school year.

Menu Location

Scheduling > Entry > Create New Year Master Schedule

Setup Options

Candybar.png

Year to Copy From - Set to the current school year (ex. "1718").

Year to Copy To - Set to the upcoming school year (ex. "1819").

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Regenerate Section Numbers - Select this option to generate new section numbers for the new year's Master Schedule. This will re-create section numbers in the Master Schedule Editor. The Block Fast Loader will be updated as well.

Roll remote sections - Select this option to roll sections which are remotely scheduled from another site.

Roll remote sections to other districts - Select this option to roll sections remotely scheduled to another district.

Roll remotely scheduled with no matching host - Select this option to roll remotely scheduled sections, but the remote (host) site section does not yet exist.

Clear Comments - Select this option to clear all comments from the master schedule comments element.

Clear Grade Type - Select to clear the grade type from GD type field.

Clear Course Weight - Select to clear the course weight from the weight field.

Skip rolling obsolete courses - Select to skip rolling Master Schedule Editor sections containing obsolete courses.

Clear Lock - Select to remove all lock code values from the new year Master Schedule records.

Clear Add Staff - Select to remove any teachers added into the Add Staff Column on the Master Schedule Editor.

Set remote section's max and remote max to zero - Select to set the max column (MAX) to zero and also have the remote max column (MREM) set to zero.

  • Host remote sections will have the column "REM" checked.
  • Remotely scheduled in sections from other schools have either the remote district column (DIS) set to the value that is different from the remote district (RDIS), or the school (SCH) set as different from the remote school (RSCH).

To find definitions for other standard setup values, follow this link: Standard Setup Options.

Bottom

Sch15.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

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