Student Message - SMS Text Message

Video

Student SMS Text Messaging video

Getting Started

It is a good idea to compose a script of what is to be recorded before starting this task.

• To place an Emergency Call, click on the phone in the top right corner of the screen, then click Student.

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.

Otherwise, on the left, click on Communication. Under the heading Entry, click on Student Event Messages.

Setup Box 1

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Select Individual Students will list all students that meet the criteria of the options selected in "Filter" options. Within that list, select the students to call or leave blank to call all students. This program will only make one call per household.

If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.

• Object Code: Choose an object code to further filter the list of staff members to call in Select Individual Staff. This is not picking the staff, only filtering the staff list.
• Function Code: Choose a function code to further filter the list of staff members to call in Select Individual Staff. This is not picking the staff, only filtering the staff list.
• Select Call Groups: Click here to limit the staff only by a selected group.
  • Staff Groups are defined by using the Call Group Loader
  • Clicking the box in the upper left will select all staff members.
• Phone Type: Click to select the type of phone number to communicate to.
  • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
• Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
• Select Individual Staff: Click to select individual staff members.

Click Next to move to the next step in the create message process.

Setup Box 2

1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
2. Schedule Time End will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
3. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
   • If no date and time is selected, the message will go out in the next call interval.
4. Click Next to move to the next step in the create message process.

Setup Box 3

1. Select SMS Text Message and click Next.
2. Cick on the drop down arrow to the right of Select Message to select a previously created message from the list or create a new message by selecting New.
3. Also send an email is available in addition to message being created.
   • If a previously created message was selected, review the message, make any changes as needed, and then click Send.
   • If New was selected, a New Message Setup window will appear.
     1. Select the Arena.
        • EV = Event message.
        • AT = Attendance message.
        • DI = Discipline message.
        • GR = Grades message.
     2. Code is an automatically generated value.
     3. Type an event description.
     4. Type the message to be sent. A maximum of 800 character spaces can be used to send a message.
        • Note - Any SMS message over 160 characters may be sent in multiple messages. The order for these messages are not guaranteed.
4. Preview: If a preview of the message is desired, click Preview and enter a ten digit phone number to receive a preview text. Click Send to initiate delivery of the Preview to your phone.
5. After answering the preview text and reviewing the message, click Send if the message is acceptable or click Previous if a correction needs to be made.

Results

1. After clicking Send, a summary of the number of messages with the message text will appear. If satisfied with the information, click Yes to proceed with the message creation; otherwise, click No and return to the message selection/creation window.
2. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

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JCampus / Communication / Student Event Messages