Difference between revisions of "Coding of High School Students Instructions"

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Review and Update Codes related to Diploma Pathways and Career Options
 +
::For the State Transcript System (STS), update Student Master Special Codes related to diploma pathways.
 +
::Then update the Cluster/Concentration or Career Options codes on the IGP Screen of Student Master.
 +
 
::{| class="wikitable"
 
::{| class="wikitable"
 
|-
 
|-
 
|'''Student Master Special Code for Diploma Path'''
 
|'''Student Master Special Code for Diploma Path'''
−
|'''Vocational Tab Related Information'''
+
|'''IGP Tab Related Information'''
−
|-
 
−
|CO4: Core 4 (Valid for most 12th graders)
 
−
|No Career Cluster or Career Option required
 
 
|-
 
|-
−
|CT4: Core 4 with CTE (Valid for some 12th graders)
+
|'''CO4''': C4 Core 4 (Discontinue use after graduates of 2016-17)
−
|Career Option required. (Select from A codes - P codes)
+
|No Career Option required
 
|-
 
|-
−
|COB: Basic Core (Valid for some 12th graders)
+
|'''COB''': C5 Basic Core (Discontinue use after graduates of 2016-17)
 
|Cluster/Concentration required
 
|Cluster/Concentration required
 
|-
 
|-
−
|COD: Career Diploma (Valid for some 12th graders)
+
|'''CT4''': C6 Core 4 with CTE (Discontinue use after graduates of 2016-17)
−
|Cluster/Concentration required. Also post an "OM1" special code
+
|Career Option required. (Select from A codes - P codes)
 
|-
 
|-
−
|CTU: TOPS University Diploma (Valid for most 09 to 11th graders)
+
|'''COD''': CD Career Diploma (Historical career diploma/older graduates) (Discontinue use after graduates of 2016-17)
−
|No Career/Cluster or Career Option required
+
|Career option code is CDV.
 
|-
 
|-
−
|COJ: Career/Jumpstart Diploma (Valid for some 12th graders)
+
|'''CTU''': TU TOPS University Diploma (Begin use for graduates of 2017-18)
−
|Career Option required. (Select from R-Regional, S codes, or T codes)
+
|No Career Option required
 
|-
 
|-
−
|CCA: TOPS Tech Jumpstart Career Diploma (Valid for some 09 to 11th graders)
+
|'''CCA''': CA TOPS Tech Jumpstart Career Diploma ('''replaces COJ''', Begin use for graduates of 2017-18)
 
|Career Option required. (Select from R-Regional, S codes, or T codes)
 
|Career Option required. (Select from R-Regional, S codes, or T codes)
 
|-
 
|-
−
|CJA: Jumpstart Alternate Pathway (L1 "LAA1") (Valid for some LAA1 09 to 11th graders)
+
|'''CJA''': L1 (LAA 1) TOPS Tech Jumpstart Career Diploma alternate pathway for students assessed on alternate tests
−
|Career Option required. (Select from R-Regional, S codes, or T codes)
+
LAA1 (Begin use for graduates of 2017-18)
 +
|No Career Option required.
 
|-
 
|-
−
|CND: Not Declared.  (Valid only for grade 09, and mid-year of grade 10.)
+
|'''CND''': ND Not Declared.  (Optional use for grade 09, and mid-year of grade 10)
 
|No Career Option required.
 
|No Career Option required.
 
|-
 
|-
−
|-
+
|'''COA''': Certificate of Achievement (Local code used to identify student earning Cert of Achievement and keep out of ranking)
−
|COA: Certificate of Achievement (Local code used to identify student earning Cert of Achievement and keep out of ranking)
+
|'''Not a Diploma Path''' - Local code only not reported to state.
−
|Not Applicable.  Local code only not reported to state.
 
 
|}
 
|}
  
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::'''Special Codes Related to Privacy in STS'''
 
::'''Special Codes Related to Privacy in STS'''
−
:::*CON: Consent to share Pii (STS data shared to LOSFA - TOPS)
+
:::*'''CON''': Consent to share Pii (STS data shared to LOSFA - TOPS)
−
:::*DNC: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
+
:::*'''DNC''': Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
−
:::*Blank: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
+
:::*'''Blank''': Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
  
  
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−
::'''Act 833 Student Coding'''
+
::'''Act 833 Special Codes'''
−
:::Based on IEP of student.
+
:::*Based on IEP of student.
−
:::Special Code "ACS: Act 833 EOC Alternate 5% Scale" (Use to ID Act 833 student to ensure 5% calculation on EOC AND handle Y/N of passage of tests for graduation).
+
:::*'''ACS''' Act 833 (April Dunn)  EOC Alternate 5% Scale: This uses 5% calculation only on '''EOC''' courses (Exam 2 or Exam 4 for 4X4 schools) AND causes a change in handling of Y/N to indicate passage of tests required for graduation for LAA1 students. JCampus has the 5% rule built into the calculation process. Any student having a Special code of ACS (ACT 833 April Dunn) or is a SER student, with an active IEP, whose test type assessment code is LAA2 will be triggered as 5% of the course grade. 
−
:::Special Code "AC8: Act 833 Student (Use to ID Act 833 student to handle of Y/N of passage of tests for graduation).
+
::::NOTE that the April Dunn students (ACS) are the old LAA2. The old LAA1 are the LEAP CONNECT. The ACS code will calculate the final grade as 95% District scores and 5% LEAP scores as the LEAP scores are imported.
 +
:::*'''AC8''' Act 833 (April Dunn) Student: This causes a change in handling of Y/N to indicate the passage of tests required for graduation.
 +
 
 +
 
 +
 
 +
 
 +
'''LAA1'''
 +
 
 +
Leap Connect / LAA1 (students having a current IEP with an assessment code of LAA1)
 +
 
 +
Take Leap Connect assessment. A student absolutely cannot earn a LEAP Connect diploma without taking LEAP Connect and there is no transfer policy for this.
 +
 
 +
Students can not have an exemption for LEAP Connect.
 +
 
 +
If they do not pass, the school has the opportunity to develop a portfolio that also enables them to earn the diploma. The school can then post 'Growth' for the subject areas of the LEAP Connect test in [[Test Score Editor]] for the student.
 +
*'Near Goal','At Goal','Above Goal','Level 2','Level 3','Level 4'- The student passed the subject area assessment
 +
* Growth - The student used a growth portfolio
 +
 
 +
Subject Areas:
 +
 
 +
ELA
 +
 
 +
Math
 +
 
 +
 
 +
'''LAA2'''
 +
 
 +
ACT 833 / April Dunn (students and those would be marked with the ACS special code - formerly LAA2).
 +
 
 +
Take LEAP 2025 assessment
 +
*Approaching Basic or higher - The student passed the subject area assessment.
 +
*Alternate - The student is eligible and met the subject area assessment requirement using alternate means.
 +
*Exempt - The student was exempt due to out of state or nonpublic enrollment while earning the credit or due to other DOE waivers.
 +
 
 +
Subject Areas:
 +
 
 +
ENGLISH I or ENGLISH II
 +
 
 +
ALGEBRA I or GEOMETRY
  
 +
BIOLOGY or US HISTORY
  
 
----
 
----
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::'''State Student Information System Additional Diploma Related Path Codes (SIS)'''
 
::'''State Student Information System Additional Diploma Related Path Codes (SIS)'''
−
:::*OM2: Op5 Non Diploma School/Program
+
:::*'''OM2''': Op5 Non Diploma School/Program
−
:::*OM3: Op6 Connections Pathway (only grade 8)
+
:::*'''OM3''': Op6 Connections Pathway (only grade 8)
−
:::*OM4: Op7 Skills Certificate after Connections Pathway
+
:::*'''OM4''': Op7 Skills Certificate after Connections Pathway
−
:::*OM5: Op8 Pursuing GED-HiSet after Connections Process
+
:::*'''OM5''': Op8 Pursuing GED-HiSet after Connections Process
−
:::*TRA: Transitional 9th grade student. For student to be categorized as grade "T9" to State SIS system.
+
:::*'''TRA''': Transitional 9th grade student. For student to be categorized as grade "T9" to State SIS system.
  
  
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::'''Fastest Way to Update Special Codes for a Large Group of Students'''
 
::'''Fastest Way to Update Special Codes for a Large Group of Students'''
 
:::* Go to Student Master / Loaders / Special Code Loader.  Set for one grade level at a time.
 
:::* Go to Student Master / Loaders / Special Code Loader.  Set for one grade level at a time.
 +
:::* Place diploma codes and consent codes in same column to make for fast review.
  
  
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:::*Click on the Special Codes field on the lower left.
 
:::*Click on the Special Codes field on the lower left.
 
:::*Pick the appropriate diploma related special code.
 
:::*Pick the appropriate diploma related special code.
 +
:::*Click SAVE.
  
  
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::'''Fastest Way to Update Cluster/Concentration codes for COB (Basic Core) and COD (Career Diploma) Students'''
 
::'''Fastest Way to Update Cluster/Concentration codes for COB (Basic Core) and COD (Career Diploma) Students'''
−
:::*Go to Student Master / Loaders / Vocational Concentration Cluster Loader.  Set for Special Codes COB and COD.
+
:::*Go to Student Master / Loaders / Vocational Concentration Cluster Loader.   
 +
:::*Set for Special Codes COB and COD.
  
  
 
::'''Fastest Way to Update Career Options codes for CT4 (Core 4 with Tech), COJ (Jump Start), CCA (Tops Tech Jumpstart Career Diploma),  or CJA (Jump Start Alt Pathway):
 
::'''Fastest Way to Update Career Options codes for CT4 (Core 4 with Tech), COJ (Jump Start), CCA (Tops Tech Jumpstart Career Diploma),  or CJA (Jump Start Alt Pathway):
−
:::*Go to Student Master / Loaders / Career Loader.  Set Career Options for ones offered at your school site. Set Special Codes to CT4, COJ, or CJA.
+
:::*Go to Student Master / Loaders / Career Loader.   
 +
:::*Set Career Options for ones offered at your school site.  
 +
:::*Set Special Codes to CT4, COJ, or CJA.
  
  
 
::'''Update Cluster/Concentration or Career Options on a Single Student'''
 
::'''Update Cluster/Concentration or Career Options on a Single Student'''
−
:::*Go to the Student's Student Master record.  Tap on the "Vocational" tab.  "Cluster/Concentration" is on the lower middle.  "Career Options" is on the far right.  SAVE when done.
+
:::*Go to the Student's Student Master record.   
 +
:::*Tap on the "Vocational" tab.   
 +
:::*"Cluster/Concentration" is on the lower middle.   
 +
:::*"Career Options" is on the far right.   
 +
:::*SAVE when done.
  
  
 
----
 
----

Latest revision as of 13:33, 4 May 2023

Review and Update Codes related to Diploma Pathways and Career Options

For the State Transcript System (STS), update Student Master Special Codes related to diploma pathways.
Then update the Cluster/Concentration or Career Options codes on the IGP Screen of Student Master.
Student Master Special Code for Diploma Path IGP Tab Related Information
CO4: C4 Core 4 (Discontinue use after graduates of 2016-17) No Career Option required
COB: C5 Basic Core (Discontinue use after graduates of 2016-17) Cluster/Concentration required
CT4: C6 Core 4 with CTE (Discontinue use after graduates of 2016-17) Career Option required. (Select from A codes - P codes)
COD: CD Career Diploma (Historical career diploma/older graduates) (Discontinue use after graduates of 2016-17) Career option code is CDV.
CTU: TU TOPS University Diploma (Begin use for graduates of 2017-18) No Career Option required
CCA: CA TOPS Tech Jumpstart Career Diploma (replaces COJ, Begin use for graduates of 2017-18) Career Option required. (Select from R-Regional, S codes, or T codes)
CJA: L1 (LAA 1) TOPS Tech Jumpstart Career Diploma alternate pathway for students assessed on alternate tests

LAA1 (Begin use for graduates of 2017-18)

No Career Option required.
CND: ND Not Declared. (Optional use for grade 09, and mid-year of grade 10) No Career Option required.
COA: Certificate of Achievement (Local code used to identify student earning Cert of Achievement and keep out of ranking) Not a Diploma Path - Local code only not reported to state.


Special Codes Related to Privacy in STS
  • CON: Consent to share Pii (STS data shared to LOSFA - TOPS)
  • DNC: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
  • Blank: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)



Act 833 Special Codes
  • Based on IEP of student.
  • ACS Act 833 (April Dunn) EOC Alternate 5% Scale: This uses 5% calculation only on EOC courses (Exam 2 or Exam 4 for 4X4 schools) AND causes a change in handling of Y/N to indicate passage of tests required for graduation for LAA1 students. JCampus has the 5% rule built into the calculation process. Any student having a Special code of ACS (ACT 833 April Dunn) or is a SER student, with an active IEP, whose test type assessment code is LAA2 will be triggered as 5% of the course grade.
NOTE that the April Dunn students (ACS) are the old LAA2. The old LAA1 are the LEAP CONNECT. The ACS code will calculate the final grade as 95% District scores and 5% LEAP scores as the LEAP scores are imported.
  • AC8 Act 833 (April Dunn) Student: This causes a change in handling of Y/N to indicate the passage of tests required for graduation.



LAA1

Leap Connect / LAA1 (students having a current IEP with an assessment code of LAA1)

Take Leap Connect assessment. A student absolutely cannot earn a LEAP Connect diploma without taking LEAP Connect and there is no transfer policy for this.

Students can not have an exemption for LEAP Connect.

If they do not pass, the school has the opportunity to develop a portfolio that also enables them to earn the diploma. The school can then post 'Growth' for the subject areas of the LEAP Connect test in Test Score Editor for the student.

  • 'Near Goal','At Goal','Above Goal','Level 2','Level 3','Level 4'- The student passed the subject area assessment
  • Growth - The student used a growth portfolio

Subject Areas:

ELA

Math


LAA2

ACT 833 / April Dunn (students and those would be marked with the ACS special code - formerly LAA2).

Take LEAP 2025 assessment

  • Approaching Basic or higher - The student passed the subject area assessment.
  • Alternate - The student is eligible and met the subject area assessment requirement using alternate means.
  • Exempt - The student was exempt due to out of state or nonpublic enrollment while earning the credit or due to other DOE waivers.

Subject Areas:

ENGLISH I or ENGLISH II

ALGEBRA I or GEOMETRY

BIOLOGY or US HISTORY


State Student Information System Additional Diploma Related Path Codes (SIS)
  • OM2: Op5 Non Diploma School/Program
  • OM3: Op6 Connections Pathway (only grade 8)
  • OM4: Op7 Skills Certificate after Connections Pathway
  • OM5: Op8 Pursuing GED-HiSet after Connections Process
  • TRA: Transitional 9th grade student. For student to be categorized as grade "T9" to State SIS system.



Fastest Way to Update Special Codes for a Large Group of Students
  • Go to Student Master / Loaders / Special Code Loader. Set for one grade level at a time.
  • Place diploma codes and consent codes in same column to make for fast review.


Update Special Codes for a Single Student
  • In Student Master, locate desired student.
  • Click on the Special Codes field on the lower left.
  • Pick the appropriate diploma related special code.
  • Click SAVE.



Fastest Way to Update Cluster/Concentration codes for COB (Basic Core) and COD (Career Diploma) Students
  • Go to Student Master / Loaders / Vocational Concentration Cluster Loader.
  • Set for Special Codes COB and COD.


Fastest Way to Update Career Options codes for CT4 (Core 4 with Tech), COJ (Jump Start), CCA (Tops Tech Jumpstart Career Diploma), or CJA (Jump Start Alt Pathway):
  • Go to Student Master / Loaders / Career Loader.
  • Set Career Options for ones offered at your school site.
  • Set Special Codes to CT4, COJ, or CJA.


Update Cluster/Concentration or Career Options on a Single Student
  • Go to the Student's Student Master record.
  • Tap on the "Vocational" tab.
  • "Cluster/Concentration" is on the lower middle.
  • "Career Options" is on the far right.
  • SAVE when done.


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