Difference between revisions of "Letter Log Report"

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#On the left, the Student Master panel should be open.  Click on "Letters"
 
#On the left, the Student Master panel should be open.  Click on "Letters"
 
#Under "Letters", select "Letter Log Report"
 
#Under "Letters", select "Letter Log Report"
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#On the setup box
+
#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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#*Select the desired "Year"
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#The next items are not found on the standard setup options document.
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#*"District" and "School" should be defaulted based on security. If 700 user, select the desired school/s to view
 
 
#*“Arena” should be left blank if all arenas are to be included into the report.  Otherwise click in the box to the right of “Arena” to select the desired arena to be included
 
#*“Arena” should be left blank if all arenas are to be included into the report.  Otherwise click in the box to the right of “Arena” to select the desired arena to be included
 
#*In "Letter Name", select the name of the letter to see which students have had that letter printed out for them and the date printed
 
#*In "Letter Name", select the name of the letter to see which students have had that letter printed out for them and the date printed
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#*In the "Sidno" field, select the student to see which letters have been printed or leave blank to view all students who have received letters
 
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#*“Grade” should be left blank if all grade levels are to be included into the report.  Otherwise click in the box to the right of “Grade” to select the desired grade level to be included
 
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#*“Gender” should be left blank if both genders are to be included into the report.  Otherwise, click in the box to the right of “Gender” to select the desired gender to be included
 
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#*“Ethinc” should be left blank if all ethnicities are to be included into the report.  Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
 
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#*If "Show Remote Scheduled" is checked, those students who are remotely scheduled will appear on the list
 
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#*“From Date” and “To Date” should be set so that the desired date range for when letters were printed is selected
 
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#*"Special Codes" will only display students who have the special code selected.  Leave blank to list all students regardless of special code
 
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#*"Team Codes" will only display students who are on the team selected.  Leave blank to list all students regardless of team
 
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#*For “Show”, select if you would like to include all students, special ed students only, or regular ed students only on the report
 
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#*"Homeroom" will only display students who are in the homeroom teacher's class selected.  Leave blank to list all students regardless of homeroom teacher
 
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#*"Counselor" will only display students who are apart of the counselor's group that has been selected.  Leave blank to list all students regardless of counselor
 
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#*"Club" will only display students who are in the club selected.  Leave blank to list all students regardless of club
 
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#*"Sport" will only display students who are in the sport selected.  Leave blank to list all students regardless of sport
 
 
#Click "OK" after all fields of the setup box have been set as desired.  A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them
 
#Click "OK" after all fields of the setup box have been set as desired.  A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them
 
#All list programs are numbered along the left side so you can see a total.
 
#All list programs are numbered along the left side so you can see a total.

Revision as of 05:58, 8 April 2014

Video How-to

Letter Log video


How-to

  1. On the left, the Student Master panel should be open. Click on "Letters"
  2. Under "Letters", select "Letter Log Report"
  3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
  4. The next items are not found on the standard setup options document.
    • “Arena” should be left blank if all arenas are to be included into the report. Otherwise click in the box to the right of “Arena” to select the desired arena to be included
    • In "Letter Name", select the name of the letter to see which students have had that letter printed out for them and the date printed
  5. Click "OK" after all fields of the setup box have been set as desired. A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them
  6. All list programs are numbered along the left side so you can see a total.
  7. By clicking on down arrow on the right side of any column header, additional options are available to you
    • "Sort Ascending" - alpha order
    • "Sort Descending" - reverse alpha order
    • "Configure Sort" - allows you to do a custom sort by multiple columns
      1. "Clear Sort" - Clears the "Configure Sort"
    • "Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
    • "Auto Fit" – does the same but only in the column you are working on
    • "Column" - allows you to hide columns by unchecking the columns you do not want to see
    • "Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion. It is an expanded level of sorting
      1. "Ungroup" - Clears the "Group By"
    • Freeze - allows you to keep a chosen column stationary while scrolling from left to right
  8. By clicking on a student or highlighting all of a students records and clicking "View Log", the letter or letters printed for the selected student will be shown
  9. By clicking "Print Logs", you will be given a box that allows you to make a choice of saving or printing in different formats
    • By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
    • Click + Drag
    • Control + Click
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