Difference between revisions of "Oregon Export (Dibels)"

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__NOTOC__
 
__NOTOC__
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===Video How-to===
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'''This program will create two different versions of a file that the user can then upload  to the University of Oregon for DIBELS. This program can also be used to create rosters to export to Amplify rather than hand entering rosters.'''
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[[media:ST-Dibels.mov|Oregon Export Dibels video]]
 
  
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'''How to'''
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==Menu Location==
 +
 
 +
'''Student > Interfaces > Oregon Export (Dibels)'''
 +
 
 +
==Setup==
 +
 
 +
[[File:dibelssetupnan.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Click in the box to select grade(s).
 +
 +
'''Version''' - Select a version.
 +
*Select Version 1 to use the original version containing four tabs of information for exporting, with each displaying different format choices.
 +
*Select Version 2 to use a newer version containing two tabs of information for exporting, one basic Student information and another tab for Class information.
 +
 
 +
'''Export State ID Type''' - Check this box to export the student's state ID on the Alt ID tab.  Leave the box unchecked to export the student's sidno on the alt id tab.
 +
 
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
The pink area of the setup box gives instruction regarding which student identification will be sent - the local ID or the SSN. Instructions below will provide a more through explanation of
 +
this feature.
 +
 
 +
'''Course''' - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
 +
 
 +
'''OK''' - Click to continue
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:oregonmain.png]]
 +
 
 +
===Column Headers from Dibels Tab and from Dibels Alt ID Tab===
 +
 
 +
'''Note:''' Column Headers for Dibels and Dibels Alt ID tabs are the same.
 +
 
 +
'''last''' - Student's last name.
 +
 
 +
'''first''' - Student's first name.
 +
 
 +
'''studentid''' - On the Dibels tab this is the local identification number.
 +
 
 +
'''studentid''' - On the Dibels Alt ID tab this is the student's social security number.
 +
 
 +
'''incoming_school''' - Student's school of enrollment
 +
 
 +
'''incoming_grade''' - Student's grade of enrollment
 +
 
 +
'''incoming_classname''' - Course teacher's name
 +
 
 +
'''dob''' - Student's date of birth
 +
 
 +
'''d1_raceethnicity''' - Student's race/ethnicity
 +
 
 +
'''d2_gender''' - Student's gender
 +
 
 +
'''d3_ses''' - Student's lunch eligibility
 +
 
 +
'''d4_sped''' - Student's SPED eligibility
 +
 
 +
'''d5_status''' - Intentionally left blank
 +
 
 +
'''d6_additionalcodes''' - Intentionally left blank
 +
 
 +
'''d7_accommodations''' - Student's accommodations
 +
 
 +
 
 +
[[File:oregonnexttab.png]]
 +
 
 +
===Column Headers for the Dibels Next Tab===
 +
 
 +
'''School Name''' - Student's school of enrollment
 +
 
 +
'''Grade (K, 01, 02, 03)''' - Student's grade of enrollment
 +
 
 +
'''10-digit Louisiana Secure ID (LASID) - Student's state identification number that is assigned through eScholar
 +
 
 +
'''Name of Assessment''' - Name of the assessment tool being reported
  
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'''This program will create the file to be uploaded to the University of Oregon for DIBELS.'''
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'''Full Score (Numerical value)''' - Intentionally left blank
 +
 
 +
'''Full Achievement Level (Core, Strategic, ''' - Intentionally left blank
  
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==Menu Location==
 
  
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[[File:oregonmenu.png]]
 
  
 +
===Process of Creating the Export File===
  
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On the left navigation panel, select '''Student Master''' > '''Interfaces''' > '''Oregon Export (Dibels)'''.
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After completing the setup box continue with the following steps.
  
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==Setup==
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Decide whether or not the students' local ID numbers or the La Secure IDs are to be sent. The next step will be based on that decision.
  
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[[File:oregonsetup.png]]
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'''If you ARE NOT sending La Secure IDs''' the active tab should be the Dibels tab.
  
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'''Year''' - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
Click the '''Print/Export''' button at the bottom left.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''If you ARE sending the La Secure IDs''' the active tab should be the Dibels Alt Id tab.
  
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schools in your district.
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Click the '''Print/Export''' button at the bottom left.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_Alt_Id_YYYY-MM-DD.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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Continue the export process using your instructions from the University of Oregon.
  
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'''OK''' - Click to continue
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If you are using the new Dibels format, click the '''Dibels Next''' tab.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''
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Click the '''Print/Export''' button at the bottom left.
  
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.
  
 +
Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
  
 +
==Left Bottom==
  
 +
[[File:oregonleftbottom.png]]
  
  
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#The next items are not found on the standard setup options document.
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'''Dibels''' - This is the original format of the file to be exported. The local ID will be included in the file.
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#*The pink area of the setup box gives instruction regarding which student identification will be sent--the local ID or the SSN. Instructions below will provide a more through explanation of this feature.
 
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#*Select '''Courses'''. This is the list of courses whose rosters will be used for this export. Your selection will be saved for the next time you create the export.
 
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#Click '''Ok''' to move to the next screen.
 
  
 +
'''Dibels Alt ID''' - This will also provide the original format of the file to be exported. The difference is that the SASID will be used instead of the local ID.
  
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'''Tabs at the bottom of the new Screen'''
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'''Dibels Next''' - Requires additional security in User Management in order to see this tab. This is the new version of the file format.
  
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'''Dibels'''--This is the original format of the file to be exported. The local ID will be included in the file.
 
  
−
'''Dibels Alt ID'''--This will also provide the original format of the file to be exported. The difference is that the SASID will be used instead of the local ID.
+
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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'''Dibels Next'''--Requires additional security in User Management in order to see this tab. This is the new version of the file format.
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==Bottom==
  
 +
[[File:oregonbottom.png]]
  
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'''Definitions of Column Headers--for the Dibels and Dibels Alt ID tabs'''
+
'''Setup''' - Click to go back to the Setup box.
−
:'''last'''--Student's last name.
 
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:'''first'''--Student's first name.
 
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:'''studentid'''--On the Dibels tab this is the only student id field. It is the local identification number.
 
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:'''id'''--On the Dibels Alt ID tab this is the student's social security number.
 
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:'''secondary_id'''--On the Dibels Alt ID tab this is the student's local identification number.
 
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:'''dob'''--date of birth of the student
 
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:'''incoming_school'''--school in which the student is enrolled
 
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:'''incoming_grade'''--grade of the student
 
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:'''incoming_classname'''--name of teacher of the courses selected in the setup box
 
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:'''d1_raceethnicity'''--race/ethnicity of the student
 
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:'''d2_gender'''--gender of the student
 
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:'''d3_ses'''--eligibility for free/reduced lunch
 
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:'''d4_sped'''--whether or not a student is classified special ed
 
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:'''d5_status'''--University of Oregon field
 
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:'''d6_additionalcodes'''--University of Oregon field
 
−
:'''d7_accomodations'''--whether or not the student receives accommodations
 
  
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Definitions of Column Headers--for the Dibels Next tab'''
 
−
:'''School Name'''--Name of the school in which the student(s) is/are enrolled
 
−
:'''Grade (K, 01, 02, 03)'''--Grade level of the student.
 
−
:'''10-digit Louisiana Secure ID (LASID)--SASID assigned through eScholar.
 
−
:'''Name of Assessment'''--Name of the assessment tool being reported.
 
−
:'''Full Score'''--Numerical value of the student's score.
 
−
:'''Full Achievement Level'''--Core, Strategic, Intensive
 
  
  
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
  
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'''Process of creating the export file'''
+
----
−
#After completing the setup box continue with the following steps.
+
[[WebPams|'''JCampus''' Main Page]]
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#Decide whether or not the students' local ID numbers or the La Secure IDs are to be sent. The next step will be based on that decision.
 
−
#:'''If you ARE NOT sending La Secure IDs''' the active tab should be the Dibels tab.
 
−
#::Click the '''Print/Export''' button at the bottom left.
 
−
#::Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.
 
−
#::Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
 
−
#:'''If you ARE sending the La Secure IDs''' the active tab should be the Dibels Alt Id tab.
 
−
#::Click the '''Print/Export''' button at the bottom left.
 
−
#::Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_Alt_Id_YYYY-MM-DD.
 
−
#::Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
 
−
#Continue the export process using your instructions from the University of Oregon.
 
−
#::If you are using the new Dibels format, click the '''Dibels Next''' tab.
 
−
#::Click the '''Print/Export''' button at the bottom left.
 
−
#::Select the '''CSV''' print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.
 
−
#::Click '''Print'''. The file will be automatically saved in the Downloads folder usually found in My Documents folder.
 

Latest revision as of 15:24, 5 June 2024

This program will create two different versions of a file that the user can then upload to the University of Oregon for DIBELS. This program can also be used to create rosters to export to Amplify rather than hand entering rosters.

Menu Location

Student > Interfaces > Oregon Export (Dibels)

Setup

Dibelssetupnan.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Click in the box to select grade(s).

Version - Select a version.

  • Select Version 1 to use the original version containing four tabs of information for exporting, with each displaying different format choices.
  • Select Version 2 to use a newer version containing two tabs of information for exporting, one basic Student information and another tab for Class information.

Export State ID Type - Check this box to export the student's state ID on the Alt ID tab. Leave the box unchecked to export the student's sidno on the alt id tab.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

The pink area of the setup box gives instruction regarding which student identification will be sent - the local ID or the SSN. Instructions below will provide a more through explanation of this feature.

Course - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Oregonmain.png

Column Headers from Dibels Tab and from Dibels Alt ID Tab

Note: Column Headers for Dibels and Dibels Alt ID tabs are the same.

last - Student's last name.

first - Student's first name.

studentid - On the Dibels tab this is the local identification number.

studentid - On the Dibels Alt ID tab this is the student's social security number.

incoming_school - Student's school of enrollment

incoming_grade - Student's grade of enrollment

incoming_classname - Course teacher's name

dob - Student's date of birth

d1_raceethnicity - Student's race/ethnicity

d2_gender - Student's gender

d3_ses - Student's lunch eligibility

d4_sped - Student's SPED eligibility

d5_status - Intentionally left blank

d6_additionalcodes - Intentionally left blank

d7_accommodations - Student's accommodations


Oregonnexttab.png

Column Headers for the Dibels Next Tab

School Name - Student's school of enrollment

Grade (K, 01, 02, 03) - Student's grade of enrollment

10-digit Louisiana Secure ID (LASID) - Student's state identification number that is assigned through eScholar

Name of Assessment - Name of the assessment tool being reported

Full Score (Numerical value) - Intentionally left blank

Full Achievement Level (Core, Strategic, - Intentionally left blank


Process of Creating the Export File

After completing the setup box continue with the following steps.

Decide whether or not the students' local ID numbers or the La Secure IDs are to be sent. The next step will be based on that decision.

If you ARE NOT sending La Secure IDs the active tab should be the Dibels tab.

Click the Print/Export button at the bottom left.

Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.

Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.

If you ARE sending the La Secure IDs the active tab should be the Dibels Alt Id tab.

Click the Print/Export button at the bottom left.

Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_Alt_Id_YYYY-MM-DD.

Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.

Continue the export process using your instructions from the University of Oregon.

If you are using the new Dibels format, click the Dibels Next tab.

Click the Print/Export button at the bottom left.

Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.

Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.

Left Bottom

Oregonleftbottom.png


Dibels - This is the original format of the file to be exported. The local ID will be included in the file.

Dibels Alt ID - This will also provide the original format of the file to be exported. The difference is that the SASID will be used instead of the local ID.

Dibels Next - Requires additional security in User Management in order to see this tab. This is the new version of the file format.


Print - This will allow the user to print the report.

Bottom

Oregonbottom.png

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

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