Difference between revisions of "Post Excuse"

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[[media:AT-PostExcuse.mov|Post Absence Excuse video]]
 
[[media:AT-PostExcuse.mov|Post Absence Excuse video]]
  
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===How add a Doctor Excuse To a Student's Absence(s)===
  
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==Menu Location==
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#To mark a student's attendance record with a doctor excuse, go to '''Post Attendance''' and find the student.  
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#Next, click in the column with column header of '''Dr''', on the same row as the student's name.
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[[File:mb260.png]]
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#A popup box will appear with a list of the student's absences.
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#[[File:mb271.png]]
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'''On the left navigation panel select Attendance > Entry > Post Attendance.'''
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#'''Single Absence''' - To post a doctor excuse for a single absence for a student, locate the absence to be excused.  
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#Next, click in the '''DrCd''' field, a popup box will appear to select the reason the student is excused.  
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==Setup Options==
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#If a medical reason is selected (*), an additional popup box will appear with a list of medical reasons.  
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#[[File:mb280.png]]
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[[File:mb261.png]]
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#Next, find the medical reason for the student.  
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#Then, next to each description, clarify if the reason is: MI - Mild, MO - Moderate, and SE - Severe, by checking in the correct box.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#If the wrong reason was selected, simply select the '''DrCd''' box again to make the change.
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#Once the correct selection has been made, the doctor's code and note will automatically fill in the rest of the corresponding fields.
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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#If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
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#After clicking the red delete cell, a deletion verification box will appear. Click '''Yes''' if you are sure you would like to delete the excuse for the displayed date.  Click '''No''' to cancel.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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#'''Multiple Absences per Student (not Multiple Students)''' - To post a doctor excuse for multiple absences, locate the absences to be excused.
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#Next, <u>check all check boxes in the Sel (Select) column of the corresponding dates to excused</u>. Then follow the above instructions.
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'''1st PD Code''' - Select a code to insert when using the '1st' column to do a first period check-out.
 
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*'''Auto Admit''' - Select this option to automatically print and admit slip. This will allow personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
 
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*'''Show keyboard''' - Select this option to see the keyboard located at the top of the screen.
 
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[[File:mb266.png]]
 
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*'''Print Receipt Label''' - Select this option to print receipt labels, it will print 2 5/16 x 4 labels.
 
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**'''Add Comment''' - When selecting this, a popup box will appear. Fill in the fields to appear on the attendance slip.
 
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[[File:mb264.png]]
 
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'''Trip Settings'''
 
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*'''Date''' - Select the date of the field trip.
 
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*'''Reason''' - Type in what type of field trip it is.
 
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*'''Out''' - Select the time the students will leave on the field trip.
 
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*'''In''' - Select the time the students will return from the field trip.
 
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'''Advanced'''
 
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[[File:mb265.png]]
 
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'''OK''' - Click to continue.
 
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==Main==
 
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[[File:mb262.png]]
 
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===Column Headers===
 
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'''Student''' - Name of the student
 
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'''1st''' - First hour, roll taken.
 
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'''Out''' - The time the student checked out.
 
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'''Code''' - The code, reason, for the check out.
 
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'''Ex''' - One of the following D - Doctor's note, E - Excused, N - Extenuating Circumstances, P - Present Under School Control, S - Suspension, U - Unexcused.
 
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'''Out Reason''' - The reason the student checked out.
 
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'''In''' - The time the student checked in.
 
  
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'''Code''' - The code, reason, for the check in.
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'''Print'''
  
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'''Ex''' - One of the following D - Doctor's note, E - Excused, N - Extenuating Circumstances, P - Present Under School Control, S - Suspension, U - Unexcused.
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Click "Print" and it will display a "Print Servlet" of the doctor excused "Absentee Authorization Form" for current date only. Click "Print" to print out the form.
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NOTE: The check boxes in the column "Sel" (Select) are not there for printing purposes as they are for posting of multiple doctor excuses.
  
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'''In Reason''' - The reason the student checked in.
 
  
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'''Dr''' - Check in the box to verify a doctor's note. See below on how to post an excuse.
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----
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[[Post Attendance|'''Post Attendance''' Main Page]]
  
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'''GD''' - This is the student's grade level.
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----
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[[Attendance|'''Attendance''' Main Page]]
  
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'''SIDNO'''- This is the student's student identification number.
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----
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[[WebPams|'''JCampus''' Main Page]]
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'''Homeroom''' - This is the student's homeroom teacher.
 
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==Bottom==
 
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[[File:mb263.png]]
 
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#On the left navigation panel, click on '''Attendance'''.
 
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#Under '''Entry''', select '''Post Attendance'''.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#The next items are not found on the standard setup options document.
 
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#*'''1st PD Code''' defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes.
 
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#*Select the appropriate code as a default code.
 
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#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in.
 
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#*Check '''Show Keyboard''' to be able to see the alpha keys in addition to the search box.
 
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#*Click on '''Add Comment''' to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
 
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#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''.
 
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#*Click '''OK'''.
 
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#To get a list of students:
 
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#*Click on the '''Student''' button at the bottom of the screen to get a complete list of the schools students.
 
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#*Click on the '''Homeroom''' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
 
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#*Click on the '''Class''' button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
 
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#*Click on the '''Bus''' button and a popup box will appear. Then select the a bus for a list of students.
 
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#*Click on the '''Sport/Club''' button for a list of clubs and a list of sports in which the students are active in.
 
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#*Click on the '''Special Code''' button and a popup box will appear. Then select the code for a list of students.
 
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#*Click on the '''Setup''' button to display the original setup box with the previously selected settings displayed.
 
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#*Click on the '''Mass''' button and a popup box will appear. Select the students on the screen to post mass attendance.
 
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#*Click on the '''Help''' button to locate JCampus documentation which includes written instructions and/or videos.
 
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#If an excuse needs to be posted for a student’s prior absences, with the Post Attendance program open with the students listed on the screen, find the student.
 
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#Once the student has been found, to the right along the same row, find the column labeled '''DR'''.  Click in the cell.
 
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#A table listing all the student’s prior days’ absences will appear.  Locate the absences to be excused.  After locating them, go to the cell on the row of the absence to be excused and below the column header '''DRCD'''.  Click in that cell.
 
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#After clicking, a list of excuses will appear.  Select the appropriate excuse.
 
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#*If the checkout reason is a medical reason, an additional box will appear listing medical reasons.  Find the medical reason that best fits the situation.
 
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#*To the left of the medical reasons are check boxes in columns labeled '''MI''', '''MO''', and '''SE'''.
 
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#*#'''MI''' = Mild
 
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#*#'''MO''' = Moderate
 
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#*#'''SE''' = Severe
 
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#*Select the appropriate severity of the medical reason for the student’s checkout.
 
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#Once the excuse has been posted, the '''DR REASON''' can be changed to fit a more unique event.  To do this, simply click on the cell with the '''DR REASON''' to be changed.
 
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#A text box will appear containing the existing '''DR REASON'''.  Change the information to the desired description then click '''Save'''.
 
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#If the excuse was placed on the wrong absence, a red cell is located to the right.  Click on the red cell to delete the excuse.
 
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#After clicking the red delete cell, a deletion verification box will appear.  Click '''Yes''' if you are sure you would like to delete the excuse for the displayed date.  Click '''No''' to cancel.
 

Latest revision as of 16:38, 30 November 2022

Video How-to

Post Absence Excuse video

How add a Doctor Excuse To a Student's Absence(s)

  1. To mark a student's attendance record with a doctor excuse, go to Post Attendance and find the student.
  2. Next, click in the column with column header of Dr, on the same row as the student's name.
  3. A popup box will appear with a list of the student's absences.
  4. Mb271.png
  5. Single Absence - To post a doctor excuse for a single absence for a student, locate the absence to be excused.
  6. Next, click in the DrCd field, a popup box will appear to select the reason the student is excused.
  7. If a medical reason is selected (*), an additional popup box will appear with a list of medical reasons.
  8. Mb280.png
  9. Next, find the medical reason for the student.
  10. Then, next to each description, clarify if the reason is: MI - Mild, MO - Moderate, and SE - Severe, by checking in the correct box.
  11. If the wrong reason was selected, simply select the DrCd box again to make the change.
  12. Once the correct selection has been made, the doctor's code and note will automatically fill in the rest of the corresponding fields.
  13. If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
  14. After clicking the red delete cell, a deletion verification box will appear. Click Yes if you are sure you would like to delete the excuse for the displayed date. Click No to cancel.
  15. Multiple Absences per Student (not Multiple Students) - To post a doctor excuse for multiple absences, locate the absences to be excused.
  16. Next, check all check boxes in the Sel (Select) column of the corresponding dates to excused. Then follow the above instructions.

Print

Click "Print" and it will display a "Print Servlet" of the doctor excused "Absentee Authorization Form" for current date only. Click "Print" to print out the form. NOTE: The check boxes in the column "Sel" (Select) are not there for printing purposes as they are for posting of multiple doctor excuses.


Post Attendance Main Page

Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki