Difference between revisions of "Staff Message - Record Voice"

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===Video How-to===
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__NOTOC__
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====Video====
 
[[media:CO-StaffRecordVoice.mov|Staff Event Messages - Record Voice video]]
 
[[media:CO-StaffRecordVoice.mov|Staff Event Messages - Record Voice video]]
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===How-to===
 
  
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#It is a good idea to compose a script of what is to be recorded before starting this task.
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===Emergency Call===
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#Log into the WebPams page.
 
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#To place an '''Emergency Call''', click on the red triangle in the top right corner of the screen to see two choices, Staff or Student. This will allow you to skip the menu process.
 
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#*[[File:Emergency_icon.png]]
 
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#Otherwise, on the left, click on '''Communication'''.
 
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#Under the heading '''Entry''', click on '''Staff Event Messages'''.
 
  
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====Setup Box Step 1====
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[[File:EmergencyCallButton.png]]
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To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.
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Next, select either '''Student''' or '''Staff'''.
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[[File:mb104.png]]
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This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below.The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.
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====Setup 1====
 
#Select the desired '''Year'''.
 
#Select the desired '''Year'''.
 
#'''District''' and '''School''' should be defaulted based on security.  If security permits, click in the '''School''' field to select the desired school.
 
#'''District''' and '''School''' should be defaulted based on security.  If security permits, click in the '''School''' field to select the desired school.
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#'''Select Staff Type''' will list all object function codes. Select the object function codes of the staff members to call.  Leave blank to call all staff members regardless of object function code.
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#'''Object Code''' to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.  
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#'''Select Staff Group''' will allow you to choose a group of staff previously set up in Human Resources using the [[call group loader]].
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#'''Function Code''' to choose a function code of the staff members to call.  This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
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#'''Home Site Only''' allows you to only call the home site phone number.
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#'''Select Call Groups:''' Click here to limit the staff members by a selected group.
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#*'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
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#'''Phone Type''':  Click to select the type of phone number to communicate to.  Leave blank to call all phone types.
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#'''Home Site Only''': Selecting this option will limit the message to only those staff members who are "home based" at the school site.  Deselecting will include Itinerant staff as recipients.
 
#'''Select Individual Staff''' will list all staff members that meet the criteria of the options selected above.  Within the list, select the staff to call.  Leave blank to call all staff members based on the criteria of the options selected above.
 
#'''Select Individual Staff''' will list all staff members that meet the criteria of the options selected above.  Within the list, select the staff to call.  Leave blank to call all staff members based on the criteria of the options selected above.
 
#Click '''Next''' to move to the next step in the create message process.
 
#Click '''Next''' to move to the next step in the create message process.
  
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====Setup Box Step 2====
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====Setup 2====
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#Select the date and time to schedule the event call.  If no date or time is selected, the message will go out in the next call interval.
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#If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
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#'''Schedule Time End''' will end your calls from going out past a certain time. In [[Communication Configuration]], calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
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#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked.   
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#*If no date and time is selected, the message will go out in the next call interval.
 
#Click '''Next''' to move to the next step in the create message process.
 
#Click '''Next''' to move to the next step in the create message process.
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====Setup Box 3====
 
#Select '''Record Voice Message''' and click '''Next'''.
 
#Select '''Record Voice Message''' and click '''Next'''.
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#The '''New Voice Message''' window will display.  Follow the six steps on the screen.  Click in the ID field to enter the generated ID given by the automated instructions.
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#The '''New Voice Message''' window will display.  Follow the six steps on the screen.  At the end of recording process, a recording ID code will be given. 
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#Click '''OK'''.  A summary of the number of messages that will be sent will appear. If satisfied with the information, click '''Yes''' to proceed.
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#Write down the code, then enter the recording ID code in the field labeled "'''6. Enter the message ID below and hang up:'''" as shown below.
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#*[[File:voice_record_directions_idcode.png]]
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#After entering the recording ID code, hang up the phone used to make the recording.
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#Click '''OK'''.  A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
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#Click '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
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#If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
  
 
====Results====
 
====Results====
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:[[Staff_Event_Messages|Return to Staff Event Messages Main Page]]
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:[[Communication|Return to Communication Main Page]]
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----
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'''[[WebPams|JCampus]] / [[Communication]] / [[Staff Event Messages]]'''

Latest revision as of 16:13, 27 August 2019

Video

Staff Event Messages - Record Voice video

Emergency Call

EmergencyCallButton.png

To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.

Next, select either Student or Staff.

Mb104.png

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below.The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.

Setup 1

  1. Select the desired Year.
  2. District and School should be defaulted based on security. If security permits, click in the School field to select the desired school.
  3. Object Code to choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
  4. Function Code to choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
  5. Select Call Groups: Click here to limit the staff members by a selected group.
  6. Phone Type: Click to select the type of phone number to communicate to. Leave blank to call all phone types.
  7. Home Site Only: Selecting this option will limit the message to only those staff members who are "home based" at the school site. Deselecting will include Itinerant staff as recipients.
  8. Select Individual Staff will list all staff members that meet the criteria of the options selected above. Within the list, select the staff to call. Leave blank to call all staff members based on the criteria of the options selected above.
  9. Click Next to move to the next step in the create message process.

Setup 2

  1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
  2. Schedule Time End will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.
  3. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
    • If no date and time is selected, the message will go out in the next call interval.
  4. Click Next to move to the next step in the create message process.

Setup Box 3

  1. Select Record Voice Message and click Next.
  2. The New Voice Message window will display. Follow the six steps on the screen. At the end of recording process, a recording ID code will be given.
  3. Write down the code, then enter the recording ID code in the field labeled "6. Enter the message ID below and hang up:" as shown below.
    • Voice record directions idcode.png
  4. After entering the recording ID code, hang up the phone used to make the recording.
  5. Click OK. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
  6. Click Yes to continue with the message delivery, or click No to return to the recording options.
  7. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

  1. A list of faculty that is scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.



JCampus / Communication / Staff Event Messages

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