Difference between revisions of "Delete Complete Attendance Record"

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===Video How-to===
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__NOTOC__
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===Video===
 
[[media:AT-AttActions.mov|Attendance Actions video]]
 
[[media:AT-AttActions.mov|Attendance Actions video]]
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===How to Instructions for Teachers===
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'''Teachers can only edit/change a student's <u>current day</u> attendance record that has been created by that same teacher.  Also, the teacher must use the same computer on which the attendance record was created.'''
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On the left navigation panel, select '''Attendance''', '''Entry''' and '''Post Attendance'''.
  
  
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'''Setup Box Options'''
  
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===How to Instructions for Teachers===
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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===NOTE: As a Teacher you can only edit/change a student's current day's attendance record that has been created by you on the same computer on which it was created.===
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For other set up values not listed in the standard set up list:
  
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Click the '''OK''' to advance to the next screen.
  
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#Open WebGradebook
 
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#On the bottom left of the screen verify the '''Year'''.
 
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#Select the '''Course'''.
 
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#Select the '''Grading Period'''.
 
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#Click the '''Attendance''' icon at the top of the screen.
 
 
#The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
 
#The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
 
#Find the student whose attendance records needs to be changed.
 
#Find the student whose attendance records needs to be changed.
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#*Click '''Yes''' to delete the record.
 
#*Click '''Yes''' to delete the record.
 
#*Click '''No''' if you do not want the record deleted.
 
#*Click '''No''' if you do not want the record deleted.
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#If the option is turned on in your district, a popup will appear where you can type in your "reason for deletion". The reason for deleting the record can be viewed in [[Delete Log List]].
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#Click Ok.
  
 
===How to Instructions for Administrators, Counselors, and other Staff===
 
===How to Instructions for Administrators, Counselors, and other Staff===
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#On the left, Click on '''Attendance'''
 
#On the left, Click on '''Attendance'''
 
#Under '''Entry''', select '''Post Attendance'''.
 
#Under '''Entry''', select '''Post Attendance'''.
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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#To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
#The next items are not found on the standard setup options document.
 
#The next items are not found on the standard setup options document.
 
#*'''1st PD Code''' defaults to '''code 05 Doctor's note needed'''.  To change the default code, click in the field to get a list of codes.
 
#*'''1st PD Code''' defaults to '''code 05 Doctor's note needed'''.  To change the default code, click in the field to get a list of codes.
 
#*#Select the appropriate code as a default code.
 
#*#Select the appropriate code as a default code.
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#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in
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#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in.
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#*Check '''Show Keyboard''' to be able to see the alpha keys in addition to the search box.
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#*Click on '''Add Comment''' to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
 
#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''
 
#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''
 
#*Click '''OK'''
 
#*Click '''OK'''
 
#To get a list of students:
 
#To get a list of students:
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#*Click on the '''Students''' button at the bottom of the screen to get a complete list of the school's students.
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#*Click on the '''Student''' button at the bottom of the screen to get a complete list of the schools students.
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#*Click on the ''Homeroom''' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen
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#*Click on the '''Homeroom''' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
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#*Click on the '''Class''' button to get the Master Schedule. Select a class to get a list of students in that class on the screen
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#*Click on the '''Class''' button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
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#*Click on the '''Bus''' button, a popup box will appear. Then select the a bus for a list of students.
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#*Click on the '''Sport/Club''' button for a list of clubs and a list of sports in which the students are active in.
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#*Click on the '''Special Code''' button, a popup box will appear. Then select the code for a list of students.
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#*Click on the '''Setup''' button to display the original setup box with the previously selected settings displayed.
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#*Click on the '''Mass''' button, a popup box will appear. Select the students on the screen to post mass attendance.
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#*Click on the '''Help''' button to locate JCampus documentation which includes written instructions and/or videos.
 
#Click on the checkout time.
 
#Click on the checkout time.
 
#A list of options will appear.  
 
#A list of options will appear.  
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#*Click '''Yes''' to delete the record.
 
#*Click '''Yes''' to delete the record.
 
#*Click '''No''' if you do not want the record deleted.
 
#*Click '''No''' if you do not want the record deleted.
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----
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[[Post Attendance|'''Post Attendance''' Main Page]]
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:35, 9 October 2018

Video

Attendance Actions video

How to Instructions for Teachers

Teachers can only edit/change a student's current day attendance record that has been created by that same teacher. Also, the teacher must use the same computer on which the attendance record was created.

On the left navigation panel, select Attendance, Entry and Post Attendance.


Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

Click the OK to advance to the next screen.

  1. The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.
  2. Find the student whose attendance records needs to be changed.
  3. Click on the checkout time.
  4. A list of options will appear.
  5. Select Delete Complete Attendance Record and click Ok.
  6. A confirmation question will appear.
    • Click Yes to delete the record.
    • Click No if you do not want the record deleted.
  7. If the option is turned on in your district, a popup will appear where you can type in your "reason for deletion". The reason for deleting the record can be viewed in Delete Log List.
  8. Click Ok.

How to Instructions for Administrators, Counselors, and other Staff

  1. On the left, Click on Attendance
  2. Under Entry, select Post Attendance.
  3. To find definitions for standard setup values, follow this link: Standard Setup Options.
  4. The next items are not found on the standard setup options document.
    • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
      1. Select the appropriate code as a default code.
    • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
    • Check Show Keyboard to be able to see the alpha keys in addition to the search box.
    • Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
    • Verify the number of minutes for Lunch and for Non-Instr Minutes
    • Click OK
  5. To get a list of students:
    • Click on the Student button at the bottom of the screen to get a complete list of the schools students.
    • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
    • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
    • Click on the Bus button, a popup box will appear. Then select the a bus for a list of students.
    • Click on the Sport/Club button for a list of clubs and a list of sports in which the students are active in.
    • Click on the Special Code button, a popup box will appear. Then select the code for a list of students.
    • Click on the Setup button to display the original setup box with the previously selected settings displayed.
    • Click on the Mass button, a popup box will appear. Select the students on the screen to post mass attendance.
    • Click on the Help button to locate JCampus documentation which includes written instructions and/or videos.
  6. Click on the checkout time.
  7. A list of options will appear.
  8. Select Delete Complete Attendance Record and click Ok.
  9. A confirmation question will appear.
    • Click Yes to delete the record.
    • Click No if you do not want the record deleted.


Post Attendance Main Page

Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki