Student Demographic Fast Loader

This program will do the following:

• Allow a user to update the demographic information of the student all on one screen.
• Print a form for parents to review demographic information about a student, then return with any corrections.
• Print Short forms with student information and also blank short forms.
• Print multiple Leave Entry Packages.

Permission

Note: If profile SE (secretaries) has the below security, they will not be able to make changes.

Video How-to

Student Demographic Fast Loader video

Menu Location

In the upper left navigation panel, select Student Master > Loaders > Student Demographic Fast Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

SBLC Retained Codes - Click in the box for SBLC retention codes.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Morning Bus - Morning bus number

Evening Bus - Evening bus number

Student - This will generate a list of students to select from.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SSN on Report - Show the social security number on the report

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

Short Form

Show Parent’s Security Number (PSN) - Select to show the 5 digit code (PSN) needed for the Parent / Guardian to create a Student Progress Center Account.

Show Blank JCOMM Permissions - By selecting this option the printout will show the blank check boxes on the short for each selected student. This will give the parents/guardian the mechanism to update these permissions.

Show JCOMM Permissions - Use only if the district uses the Edgear Call System. Select to show a place for the parent / guardian to indicate that a call is not to be placed to a given phone number.

Show Alert Codes - Shows a student's alert code. To print Alert Codes on Demographic Form, you must check "Show Alert Codes" and "Show Comments".

Show Comments - This will show the student's master record comments on the Student Short Form. You may choose to "Show General Permission" or Show Comments" but not both.

Show General Permissions - Deselect (no check) to show the Comments from Student Master at the bottom of the form. Select to show Permissions check boxes at the bottom of the form.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

A listing of students with a checkbox will be displayed.

• Click in the checkbox of the desired students to create the form(s) listed below.
• Click on the student's name to have the edit window appear and allow changes to be made to the student's information.

Example: To not get phone calls (or emails) for any of these subjects, Tardies (TARD), Attendance (ATND), Discipline (DISC), Grades (GRDS), Events (EVNT), click any of the phone number(s) fields for the Father, Mother, and/or Guardian. NOTE: No work numbers will be called. Click the “Save” button located on the lower left to save any changes.

Main

Column Headers

Check these boxes on the left to choose student(s)

SIDNO - Student's identification number

School - Site code of the school in which the student is enrolled

Student Name - Student's full name

Grade - Student's grade of enrollment

Ethnic - Student's race/ethnicity

Gender - Student's gender

Homeroom Teacher - Student's homeroom teacher

Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Bottom

Setup - This allows you to change the values on the setup box without exiting the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - This button links to the JCampus video and written instructions.

Print Short Form - Click the button on the lower right of the screen. A print preview will be displayed to review the report before printing. Note: If a large school,

it may take a minute or two to get the report.

Print Blank Short Form - Print blank forms to send home for parents to fill out for verification.

Print Demographics - Print demographic sheet on student(s).

Print Leave/Entry Package - Click on this tab and choose from the setup box what you want to print for package.

Directions for Printing Multiple Entry Leave Package:

Once you click "OK" on the set up box, you will have a list of students. Check one, several or all students and then click on Print Entry/Leave Package.

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