Difference between revisions of "Late Arrival/Early Departure"

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__NOTOC__
 
===Video How-to===
 
===Video How-to===
 
[[media:AT-LateArEarlyDep.mov|Late Arrival/Early Departure video]]
 
[[media:AT-LateArEarlyDep.mov|Late Arrival/Early Departure video]]
  
 +
'''This will show you how to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.'''
 +
 +
==Menu Location==
 +
 +
[[File:latemenu.png]]
 +
 +
 +
On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Late Arrival/Early Departure'''.
 +
 +
==Setup Options==
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[[File:latesetup.png]]
 +
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 +
'''District''' - Default value is based on your security settings. You will be limited to your district only.
 +
 +
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
  
−
'''This will show you how to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.'''
+
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 +
 
 +
all schools in your district.
 +
 
 +
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
 +
 
 +
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 +
 
 +
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 +
 
 +
'''Show Total Counts''' - check this option to have the Period to Date and Year to Date totals show in a separate row per student
 +
 
 +
'''Code 19 Only''' - Check this option to show code 19 only with no regard to start or end times. NOTE: If the school has posted an excuse for code 19s, in the Dr excuse column, this report
 +
 
 +
will still count it and the student will show up on the report.
 +
 
 +
'''Count >/=''' -  If you enter a number in this box, after clicking OK, you will get Code 19s only.  
 +
 
 +
'''Do Not Print Previously Printed Letters''' - This will uncheck the students who previously had a letter printed for the desired letter name while all students who have not had a letter
 +
 
 +
printed will have a check mark to be printed.
 +
 
 +
'''Late Arrivals''':
 +
 
 +
'''Show Late Arrivals for the To Date''' -  If you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late
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 +
arrival code.
 +
 
 +
'''Show Late Arrivals''' - This will include any student with a late arrival code on a date in the date range specified below.
 +
 
 +
'''Start Time''' - The start time you want the students check in time to fall within.
 +
 
 +
'''End Time''' - The end time you want the students check in time to fall within.
 +
 
 +
'''No. of Late Arrivals >=''' - Show only students with the number of late arrivals greater than or equal to the number shown here.
 +
 
 +
the to date.
 +
 
 +
'''Early Departures''':
 +
 
 +
'''Show Early Departures''' - Enable or disable the viewing of early departures.
 +
 
 +
'''Start Time''' - The start time you want the students check out time to fall within.
 +
 
 +
'''End Time''' - The end time you want the students check out time to fall within.
 +
 
 +
'''No. of Early Departures >=''' - Show only students with the number of early departures greater than or equal to the number shown here.
 +
 
 +
'''Skip Reasons''' - Which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).
 +
 
 +
'''Skip Codes''' - Which are number codes such as 01 (Received contact from parent), 02 (Dr. Note verified), 03 (In School Suspension).
 +
 
 +
'''Order By''' - Alpha, Grade or Homeroom.
  
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'''Show''' - either Detail or Summary.
  
−
On the left, Click on '''Attendance'''. Under '''Lists''', select '''Late Arrival/Early Departure'''.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''OK''' - Click to continue
  
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'''Setup Box Options'''
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'''Letters''' - Letter options box
  
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
  
−
For other set up values not listed in the standard set up list:
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==Main==
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#'''Show Total Counts''' - check this option to have the Period to Date and Year to Date totals show in a separate row per student
+
 
−
#'''Code 19 Only''' - Check this option to show code 19 only with no regard to start or end times. NOTE: If the school has posted an excuse for code 19s, in the Dr excuse column, this report will still count it and the student will show up on the report.
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[[File:latemain.png]]
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#'''Count >/=''' - If you enter a number in this box, after clicking OK, you will get Code 19s only.
+
 
−
#In the '''Late Arrivals''' area complete the following information:
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===Column Headers===
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#*Select Show Late Arrivals for the To Date if you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late arrival code.
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−
#*Select Show Late Arrivals--This will include any student with a late arrival code on a date in the date range specified below.
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'''Student Name''' - Student's full name
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#*Enter the Begin Time
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−
#*Enter the End Time
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'''SIDNO''' - Student's identification number
−
#*Enter the No. of Late Arrivals > = (Enter the least number of late arrivals required for a student to be on the report.) Enter this number only if you DO NOT select the show late arrivals for the to date.
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−
#In the '''Early Departures''' area complete the following information only if you want to include these students on the report:
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'''GD''' - Student's grade of enrollment
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#*Select the '''Show Early Departures''' check box to include these students on the report.
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−
#*Enter the Begin Time
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'''Homeroom''' - Student's homeroom teacher's name
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#*Enter the End Time
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−
#*Enter the No. of Early Departures > = (Enter the least number of early departures required for a student to be on the report.)
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'''Late Arrivals''' - Total number of late arrivals
−
#Select the '''Skip Reasons''' which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).
+
 
−
#Select the '''Skip Codes''' which are number codes such as 01 (Received contact from parent), 02 (Dr. Note verified), 03 (In School Suspension).
+
'''Early Departures''' - Total number of early departures
−
#Select the '''Order By''': Alpha, Grade or Homeroom.
 
−
#Select to '''Show''' either Detail or Summary.
 
−
#Indicate whether you want active students only.
 
  
 +
'''Team''' - Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field
  
−
'''Print Options'''
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to the right of Teams to select the desired Teams(s) to view.
  
 
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.

Revision as of 03:39, 20 April 2018

Video How-to

Late Arrival/Early Departure video

This will show you how to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.

Menu Location

Latemenu.png


On the left navigation panel, select Attendance > Lists > Late Arrival/Early Departure.

Setup Options

Latesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Show Total Counts - check this option to have the Period to Date and Year to Date totals show in a separate row per student

Code 19 Only - Check this option to show code 19 only with no regard to start or end times. NOTE: If the school has posted an excuse for code 19s, in the Dr excuse column, this report

will still count it and the student will show up on the report.

Count >/= - If you enter a number in this box, after clicking OK, you will get Code 19s only.

Do Not Print Previously Printed Letters - This will uncheck the students who previously had a letter printed for the desired letter name while all students who have not had a letter

printed will have a check mark to be printed.

Late Arrivals:

Show Late Arrivals for the To Date - If you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late

arrival code.

Show Late Arrivals - This will include any student with a late arrival code on a date in the date range specified below.

Start Time - The start time you want the students check in time to fall within.

End Time - The end time you want the students check in time to fall within.

No. of Late Arrivals >= - Show only students with the number of late arrivals greater than or equal to the number shown here.

the to date.

Early Departures:

Show Early Departures - Enable or disable the viewing of early departures.

Start Time - The start time you want the students check out time to fall within.

End Time - The end time you want the students check out time to fall within.

No. of Early Departures >= - Show only students with the number of early departures greater than or equal to the number shown here.

Skip Reasons - Which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).

Skip Codes - Which are number codes such as 01 (Received contact from parent), 02 (Dr. Note verified), 03 (In School Suspension).

Order By - Alpha, Grade or Homeroom.

Show - either Detail or Summary.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue

Letters - Letter options box

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Latemain.png

Column Headers

Student Name - Student's full name

SIDNO - Student's identification number

GD - Student's grade of enrollment

Homeroom - Student's homeroom teacher's name

Late Arrivals - Total number of late arrivals

Early Departures - Total number of early departures

Team - Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field

to the right of Teams to select the desired Teams(s) to view.

To find the print instructions, follow this link: Standard Print Options.


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