Student Rewards Review

The Student Rewards Review program will assist the user in determining how students are progressing in the areas of discipline, attendance and grades.

Menu Location

On the left navigation panel, select Student Master > List > Student Rewards Review.

Setup Options

The information entered into the setup box will determine the students who will be displayed and data gathered for each of those students.

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value.

If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools

in your district.

Attendance and Discipline Date Ranges Setup Options

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

From Date/To Date - A set of dates that limits the selection of records for the report to a beginning date (Start Date) and an ending date (End Date) range. These dates are inclusive.

Active Only (Date) - Checking this checkbox will limit the list to only those students who are active on the date entered in the associated date field.

Attendance Codes to Skip

Codes - The codes listed in this field will be skipped when counting the absences for the student.

Select DPN Button - By clicking the DPN Button, the user will select all of the D codes, P codes, and N codes to skip when selecting attendance records.

Note regarding the iGear Attendance Report - The Attendance Report generated from the iGear shows all attendance records for the student in the detail. However, in the summary report, the

“P” codes are skipped by default. If you want to mimic the iGear Attendance Summary data, then skip the “P” codes.

Selecting Only the “P” Codes

Left click within the Codes field (The Select Attendance Codes window will pop up)

Left click on the “Description” header (Sorts the list by code)

Scroll down until the “P” codes are visible

Click in the checkboxes to select the “P” codes

Note: This can be applied to pick any other code or codes as well)

Default Order By Section

Student - The report will be alphabetized by the Student Name

Homeroom - The “Homeroom” header will be added to the report and appear between the Grade header and the Minor Ref header. The report will then be alphabetized by the Homeroom

teacher and then by Student Name within the Homeroom group.

Advisor - The “Advisor” header will be added to the report and appear between the Grade header and the Minor Ref header. The report will then be alphabetized by the Advisor name

and then by Student Name within the Advisor group.

Grade - The report will alphabetized by the Student Grade and then by Student Name within the Grade group.

Grades Criteria Section

Three choices are available in this section: Grd Above, Grd Below, and the “Just 'Display' Low Grade” checkbox. These choices are mutually exclusive. You can only select one.

NOTE: This program is not based on marking period or marking period grades, but will use all of the grades in the "Post Grades By Student".

With "Just Display Low Grade' checked, the report will display the lowest grade that the student has posted on the "Post Grades By Student" report for the selected student.

The date ranges are only used to limit discipline and attendance data.

Grd Above - Select one of the five letter grades from the drop down list. When the report is run, the grade header will display GD Above and the data displayed will be the number of

grades as seen on the Post Grades By Student report that are higher than the grade entered in the Grd Above box in the Grades Criteria Section.

As an example, if “C” is entered in the Grd Above box, the report will display the sum of the number of A's plus the number B's on the Post Grades By Student report for the selected student.

As an example, if “D” is entered in the Grd Below box, the report will display the number of F's on the Post Grades By Student report for the selected student.

Grade Below - When this checkbox is selected, the header will change to Low Grade and the report will display the lowest grade that the student has posted on

the Post Grades By Student report for the selected student. It will also print any descriptors such as “*” or “!”.

Selection Criteria Sections

List Students Who Have NO Section - Select these items if you want a list of students who do NOT have any of the checked items on their record.

List Students Who HAVE” Section - Select these items if you want to select only the students who do have any of the indicated item or items on their record.

Do Not Process Section - Items selected in this section will be disregarded when the report is run and no data will be displayed in the associated columns.

Note: These three sections are mutually exclusive. An item, such as “OSS” can only have a check mark in one of the sections.

Explanation of Items Included in the Above Sections

Late to School Records - Late to School records are attendance entries with Code 19.

Tardy Records - Tardy records are attendance entries with Code 14.

Other” Absences - Other absence records are all other absences that are not a result of code 19, code 14, or one of the skipped codes.

Minor Referrals - Minor referrals are the number of referrals that were NOT referred to the office (Code 06) or did not have any administrative action taken.

Major Referrals - Major Referrals are the number of referrals where administrative action was taken but it was not ISS or OSS.

OSS - OSS displays the number of referrals that resulted in an Out of School Suspension.

ISS - ISS displays the number of referrals that resulted in an In School Suspension.

Explanation of Buttons

Perfect Button - Clicking on the Perfect button places check marks in each of the check boxes in the “List Students Who Have NO” section. All of the check boxes in the other two related

sections will be cleared.

OK Button - Clicking the OK button will close the Setup Box and display the list of students who meet the specified criteria.

Main

Column Headers

Student Name - Student's full name.

SIDNO - Student's identification number.

Grade - Student's grade of enrollment.

Minor - Total number of minor referrals.

Major - Total number of major referrals.

OSS - Total number of out of school suspensions.

ISS - Total number of in school suspensions.

Late to Sch - Total number of late to school.

Tardies - Total number of tardies.

Oth Abs - Total number of other absences.

Low Gr - Student's lowest grade.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Displays the setup box. Setup options can be changed to view a different set of students.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Written instructions and instructional videos.

Explanation of the Columns in the Report

To get and explanation of the data in a column on the report, hover the cursor and a tool tip will be displayed with the description of the data.

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